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Conference Tracker can be used to track attendance using an Apple™ iOS operating system, version 10.0 or higher. Android devices with Android 6.0 or higher are also supported. If using an Android device, please ensure that they meet these minimum specifications:

• 2 GB RAM
• 1.4 GHz processor
• 5 MP Rear Camera

Using a device with lower specifications may result in a sub-optimal experience.

Conference Tracker is an app that will convert an Apple or Android device into a portable attendance tracking system. The attendance data is transmitted to the Conference Tracker server on the Amazon Cloud via a Wi-Fi or mobile connection where it is used to generate real-time attendance reports. If you are using your own devices, you will need to download Conference Tracker from the App Store (Apple iOS) or Google Play Store (Android). If you are leasing the devices, then Conference Tracker will be pre-installed.

Once you open your Conference Tracker app, you will be asked for your login information. Enter your conference information provide in the format below:

• E-mail: your@email.com
• Password: (Password will be provided)

  Preparing Device Checklist:

• Verify time on device is correct (Usually Set Automatically)
• Verify Wi-Fi is connected, if available
• Check battery charge
  • Ensure the battery icon is fully charged.

1. Launch Conference Tracker App - Tap the Conference Tracker App icon to launch the app and enter e-mail, and password if prompted. Then wait while your device attempts to sync.
2. Select correct Room - You should set the device to the Room you are located at for signing in/out attendees so the device can pull the schedule from the conference.
3. Select correct Session/Workshop (if necessary) - You may not have to set the correct session because it pulls this information from the schedule. If there is no Session shown or the wrong Session shown, please choose the correct one by:
   1. Tapping the icon in the top left corner, tapping Workshop, and select the correct Session
   2. Select either Scan or Manual.

Scan mode

1. Ensure that workshop/room name is correct.
2. Verify the scan mode is properly set to in or out by looking at the arrow. Click on the arrow to change from in to out.

1. Place badge in front of iPod camera and it will sign in or out attendees.
2. Once all swipes are complete, tap the Done button to exit scan mode.

Manual entry mode

1. Ensure that workshop name is correct.
2. Verify the scan mode is properly set to in or out by looking at the arrow. Click on the arrow to change from in to out.
3. Type the card ID of the attendee and hit okay.
4. Once all swipes are complete, tap the Done button to exit manual mode.

Early Sign-in or Late Sign-out

You have to decide whether or not to allow this kind of sign-in or sign-out. Answer by tapping Yes or No.

Unassigned Card

Do you want to assign this card to an attendee? Yes or No, if yes add the attendee’s First and Last name.

Card Read Error

Just hit OK and scan the card again. Your camera flash may want to activate depending on the lighting in the area that you are scanning badges in. Turning the flash off will decrease the scanning time by causing fewer glares from the clear plastic badge holders.

As long as you are connected to a Wi-Fi hotspot during the conference, the data will automatically sync with Conference Tracker to view scans in real time.

If you don’t have a Wi-Fi connection during the conference, don’t worry! As soon as you can reconnect to Wi-Fi, the app will allow you to sync by tapping Options and then tapping Sync to allow your conference data to sync with the cloud. No matter what your Wi-Fi conditions are, you never have to worry about losing any data!

On your Conference Tracker app, there is a three lined icon on the top left corner of your screen. Pressing this icon will take you to the Navigation Menu, where you will find some additional shortcuts and menus to help you throughout your conference.

Pressing the Rooms menu item will take you to the list of rooms at your Conference. You can choose any of these rooms in order to change the Session you are currently tracking.

Pressing the Workshops menu item will take you to the list of Workshops/Sessions at your Conference. You can choose any of these sessions in order to change the Session you are currently tracking.

This option will show you all the swipes collected on the device. You will be able to see the card number that was swiped into a certain session and at what time. You will not be able to make any changes to the swipes, but you can view them.

You will be able to see the conference dates and the conference description here. You can also view additional information such as the weather in the area, directions, conference website, and places of interest by tapping the Plus “+” icon on Android devices or the info icon in the top right corner for Apple iOS devices.

The Sync option will force a sync to the server, uploading all swipe data and downloading any changes to the Conference settings.

This option will log you out of the Conference Tracker app.

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