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accutrack:fullmanual:media-check-out [2020/03/03 11:56] – [Defining the Media Types] nickaccutrack:fullmanual:media-check-out [2020/03/05 11:31] (current) nick
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 ===== MEDIA CHECK-IN/OUT SCREEN ===== ===== MEDIA CHECK-IN/OUT SCREEN =====
 +**Purpose:** To check media in or out for a student.
 +\\ **Access:** From **System Administration**, click on //**Media Check-out > Media Check-In/Out**//.
  
 +{{ :accutrack:fullmanual:accutrack-accusql-mediacheckouts-mediacheckinouts.jpg?nolink |}}
 +
 +To check media in or out, type the Media ID number in the Media ID box. One of three things will happen depending on the status of the media piece:
 +
 +==== 1) IF THE MEDIA IS CURRENTLY CHECKED IN ====
 +**%%AccuSQL/AccuTrack%%** will display a checkmark ““ in the In checkbox and will show the media information by filling out the Title, Instructor, Type, Max Out, and Media Note boxes from the information you entered in the “Media Stock” screen. **%%AccuSQL/AccuTrack%%** will also calculate and display the media’s due date in the “Due Back” box. The checkout box will show the current date and time, and the caption of the “Process” button will change to “Check Out”.
 +
 +<note>**%%AccuSQL/AccuTrack%%** calculates the media’s due date like this:
 +  - If a default checkout time is defined for the media item in the Media Stock screen, this default time is used.
 +  - If the item does not have a default check out time, and the media type has a default checkout time defined, the default media type checkout time is used.
 +  - If the default media type checkout time is not defined, the default center checkout time is used.
 +</note>
 +
 +=== Checking Media Out ===
 +To check the media out, follow these steps:
 +  - Adjust the due back time if needed. You can do this by typing the adjusted value in the “Due Back” box or by clicking on the box with the right mouse button and using the calendar.
 +  - (Optional) Enter a checkout note in the “Note” box.
 +  - Enter the ID number of the student who wants to check out this piece in the “Student ID” box. When you enter the ID, **%%AccuSQL/AccuTrack%%** will automatically load the student’s name, phone number, and the number of media items the student currently has checked out. **%%AccuSQL/AccuTrack%%** will also list these media items in the “Student has” box.
 +  - (Optional) Select the student’s instructor from the Instructor’s drop-down box.
 +  - (Optional) Select the student’s class from the Class drop-down box.
 +  - Click on the “Check Out” button.
 +
 +The software will also display information about the student who checked out the media including ID, name, phone, instructor, class, and whether the student is currently signed-in. The software will also change the caption of the “Process” button to “Check-In”
 +
 +==== 2) IF THE MEDIA IS CURRENTLY CHECKED OUT ====
 +**%%AccuSQL/AccuTrack%%** will display a checkmark “{{:accutrack:fullmanual:accutrack-checkboxes-selected.png?nolink|}}“ in the Out checkbox and will show the media information by filling out the Title, Instructor, Type, Max Out, and Media Note boxes from information you entered in the “Media Stock” screen. **%%AccuSQL/AccuTrack%%** will also display the checkout information including the checkout time and due time and information on the student who has the media checked out. The caption of the “Process” button will change to “Check-In”.
 +
 +=== Checking Media In ===
 +To check the media in, all you need to do is click on the “Check-In” button, and **%%AccuSQL/AccuTrack%%** will record the check-in date and time. **%%AccuSQL/AccuTrack%%** will show a confirmation message and will then clear the text boxes.
 +
 +==== 3) IF THE MEDIA ID IS NOT RECOGNIZED ====
 +If you enter a media ID that is not recognizable by **%%AccuSQL/AccuTrack%%**, you will see an error message:
 +
 +{{ :accutrack:fullmanual:accutrack-accusql-mediacheckouts-mediacheckinouts-error-mediaidnotfound.jpg?nolink |}}
 +
 +<note tip>To find out which media a certain student has checked out, just enter his or her ID in the “Student ID” text box. You can then use the horizontal bar on the grid labeled “Student has” to read information such as media ID, title, type, checkout and due time.
 +
 +If you have a barcode reader, you can print an ID barcode for the media items and scan the barcode to check the media in or out.
 +
 +Instead of using the media ID number, you can use the lookup buttons at the bottom of this screen. The “Available” button shows media that is checked in, the “Out” button shows media that is checked out, the “Late” button shows past due media, while the “All” button shows all media.
 +
 +{{ :accutrack:fullmanual:accutrack-accusql-mediacheckouts-mediacheckinouts-options.jpg?nolink |}}
 +</note>
 ===== EXPRESS MEDIA CHECKOUT SCREEN ===== ===== EXPRESS MEDIA CHECKOUT SCREEN =====
 +**Purpose:** To check media in or out from your Center.
 +\\ **Access:** From **System Administration**, click on //**Media Checkout > Express Media Checkout**//.
 +
 +The Express Media Checkout opens with the Single Mode radio button allows single items to be checked out.
 +
 +{{ :accutrack:fullmanual:accutrack-accusql-mediacheckouts-expressmediacheckout.jpg |}}
 +
 +Choose the Multi Mode radio button to quickly checkout multiple items to a single student.
 +
 +{{ :accutrack:fullmanual:accutrack-accusql-mediacheckouts-expressmediacheckout-multimode.jpg |}}
  
 +<note tip>If you have a barcode reader for the media and a magnetic stripe reader for the student sign in, you can combine them for the media checkout. The student swipes the card and you scan the barcode and you’re done.</note>
  
  
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-[[accutrack:fullmanual:view-appointments-options|Previous - VIEW APPOINTMENTS OPTIONS]] | [[accutrack:fullmanual|TOC]] | [[accutrack:fullmanual:media-check-out-options|Next - MEDIA CHECK-OUT OPTIONS]]+[[accutrack:fullmanual:view-appointments-options|Previous - VIEW APPOINTMENTS OPTIONS]] | [[accutrack:fullmanual|TOC]] | [[accutrack:fullmanual:media-check-out-options|Next - MEDIA CHECK-OUT SETUP OPTIONS]]