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ACCUTRACK MEDIA CHECK-OUT

When you click on Media Check-out from the Main Menu, you will see the following options:

  • Media Stock: Allows you to create the media items you checkout to students.
  • Media Check-In/Out: Allows you to check the media out to students.
  • Express Media Checkout: A quicker method for checking out media to students.

The following sections have more information on the above screens.

MEDIA STOCK SCREEN

Purpose: To enter and maintain your media stock.
Access: From System Administration, click on Media Check-out > Media Stock.

You can use AccuSQL/AccuTrack to checkout and track loaned materials. For example, you can track laptops, DVDs, reference books, headphones, tablets, and anything else you loan to students. The software will track the material, report on checkouts, and tell you which material is past due. To start tracking your loaned material with AccuSQL/AccuTrack, you need to assign each piece a unique ID number. Label each item with its number. The ID number will make the checkout and check-in process much quicker and more accurate.

After labeling your media with unique ID numbers, you need to enter them in AccuSQL/AccuTrack. Click on Media Checkout module and then the Media Stock button to bring up the Media Stock screen:

Adding Media Stock

Here’s how to add a media item: *

  1. Start by selecting the Add button and typing in the unique ID number in the “ID” box.
  2. Select the media type by using the drop-down list box. If the type is not there, you can add it by clicking on the “…” button.
  3. Enter the media title in the “Title” box.
  4. (Optional) Type the instructor in the “Instructor” box.
  5. (Optional) Type the maximum checkout period in the “Max out” box. This value is for your own information.
  6. (Optional) Type any notes regarding this piece in the “Notes” box. The notes can be anything you like such as “Two parts”, “65 minutes long”, or “hand out with instructor notes.”
  7. Click the “Save” button to save your entry.

Defining the Media Types

AccuSQL/AccuTrack allows you to custom define the media types you have available for checkout. You will need to add the Media Types and then you can assign your media stock items to their various Types. To create a new Media Type, first, click the Add button. You will see a small button with the … next to the Type drop-down box. Click that button to access the Edit Media Types screen.

The default media type checkout period you enter here takes precedence over the default check out period for the center (defined in the Setup screen).

You can now associate your Media Stock to specific Lab IDs.

If you have your media stock in an electronic file, you can import the media stock via the database Import Wizard, which is discussed in a different section of this manual. You are required to define you Media Types prior to doing your media imports since media type is one of the fields you need to map for your import.

MEDIA CHECK-IN/OUT SCREEN

EXPRESS MEDIA CHECKOUT SCREEN

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