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accutrack:fullmanual:media-check-out [2020/03/03 11:43] – [ACCUTRACK MEDIA CHECK-OUT] nick | accutrack:fullmanual:media-check-out [2020/03/05 11:31] (current) – nick | ||
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* **Express Media Checkout:** A quicker method for checking out media to students. | * **Express Media Checkout:** A quicker method for checking out media to students. | ||
The following sections have more information on the above screens. | The following sections have more information on the above screens. | ||
+ | |||
===== MEDIA STOCK SCREEN ===== | ===== MEDIA STOCK SCREEN ===== | ||
+ | **Purpose: | ||
+ | \\ **Access:** From **System Administration**, | ||
+ | |||
+ | You can use **%%AccuSQL/ | ||
+ | To start tracking your loaned material with **%%AccuSQL/ | ||
+ | |||
+ | After labeling your media with unique ID numbers, you need to enter them in **%%AccuSQL/ | ||
+ | |||
+ | {{ : | ||
+ | |||
+ | ==== Adding Media Stock ==== | ||
+ | Here’s how to add a media item: * | ||
+ | - Start by selecting the **Add** button and typing in the unique ID number in the “ID” box. | ||
+ | - Select the media type by using the drop-down list box. If the type is not there, you can add it by clicking on the “…” button. | ||
+ | - Enter the media title in the “Title” box. | ||
+ | - (Optional) Type the instructor in the “Instructor” box. | ||
+ | - (Optional) Type the maximum checkout period in the “Max out” box. This value is for your own information. | ||
+ | - (Optional) Type any notes regarding this piece in the “Notes” box. The notes can be anything you like such as “Two parts”, “65 minutes long”, or “hand out with instructor notes.” | ||
+ | - Click the “Save” button to save your entry. | ||
+ | |||
+ | ==== Defining the Media Types ==== | ||
+ | **%%AccuSQL/ | ||
+ | |||
+ | {{ : | ||
+ | |||
+ | <note tip>The default media type checkout period you enter here takes precedence over the default check out period for the center (defined in the Setup screen).</ | ||
+ | |||
+ | ==== Associating Media with a Specific Lab/Center ==== | ||
+ | You can now associate your Media Stock to specific Lab IDs. | ||
+ | |||
+ | {{ : | ||
+ | |||
+ | <note tip>If you have your media stock in an electronic file, you can import the media stock via the database Import Wizard, which is discussed in a different section of this manual. You are required to define you Media Types prior to doing your media imports since media type is one of the fields you need to map for your import.</ | ||
===== MEDIA CHECK-IN/ | ===== MEDIA CHECK-IN/ | ||
+ | **Purpose: | ||
+ | \\ **Access:** From **System Administration**, | ||
+ | {{ : | ||
+ | |||
+ | To check media in or out, type the Media ID number in the Media ID box. One of three things will happen depending on the status of the media piece: | ||
+ | |||
+ | ==== 1) IF THE MEDIA IS CURRENTLY CHECKED IN ==== | ||
+ | **%%AccuSQL/ | ||
+ | |||
+ | < | ||
+ | - If a default checkout time is defined for the media item in the Media Stock screen, this default time is used. | ||
+ | - If the item does not have a default check out time, and the media type has a default checkout time defined, the default media type checkout time is used. | ||
+ | - If the default media type checkout time is not defined, the default center checkout time is used. | ||
+ | </ | ||
+ | |||
+ | === Checking Media Out === | ||
+ | To check the media out, follow these steps: | ||
+ | - Adjust the due back time if needed. You can do this by typing the adjusted value in the “Due Back” box or by clicking on the box with the right mouse button and using the calendar. | ||
+ | - (Optional) Enter a checkout note in the “Note” box. | ||
+ | - Enter the ID number of the student who wants to check out this piece in the “Student ID” box. When you enter the ID, **%%AccuSQL/ | ||
+ | - (Optional) Select the student’s instructor from the Instructor’s drop-down box. | ||
+ | - (Optional) Select the student’s class from the Class drop-down box. | ||
+ | - Click on the “Check Out” button. | ||
+ | |||
+ | The software will also display information about the student who checked out the media including ID, name, phone, instructor, class, and whether the student is currently signed-in. The software will also change the caption of the “Process” button to “Check-In” | ||
+ | |||
+ | ==== 2) IF THE MEDIA IS CURRENTLY CHECKED OUT ==== | ||
+ | **%%AccuSQL/ | ||
+ | |||
+ | === Checking Media In === | ||
+ | To check the media in, all you need to do is click on the “Check-In” button, and **%%AccuSQL/ | ||
+ | |||
+ | ==== 3) IF THE MEDIA ID IS NOT RECOGNIZED ==== | ||
+ | If you enter a media ID that is not recognizable by **%%AccuSQL/ | ||
+ | |||
+ | {{ : | ||
+ | |||
+ | <note tip>To find out which media a certain student has checked out, just enter his or her ID in the “Student ID” text box. You can then use the horizontal bar on the grid labeled “Student has” to read information such as media ID, title, type, checkout and due time. | ||
+ | |||
+ | If you have a barcode reader, you can print an ID barcode for the media items and scan the barcode to check the media in or out. | ||
+ | |||
+ | Instead of using the media ID number, you can use the lookup buttons at the bottom of this screen. The “Available” button shows media that is checked in, the “Out” button shows media that is checked out, the “Late” button shows past due media, while the “All” button shows all media. | ||
+ | |||
+ | {{ : | ||
+ | </ | ||
===== EXPRESS MEDIA CHECKOUT SCREEN ===== | ===== EXPRESS MEDIA CHECKOUT SCREEN ===== | ||
+ | **Purpose: | ||
+ | \\ **Access:** From **System Administration**, | ||
+ | |||
+ | The Express Media Checkout opens with the Single Mode radio button allows single items to be checked out. | ||
+ | |||
+ | {{ : | ||
+ | |||
+ | Choose the Multi Mode radio button to quickly checkout multiple items to a single student. | ||
+ | |||
+ | {{ : | ||
+ | <note tip>If you have a barcode reader for the media and a magnetic stripe reader for the student sign in, you can combine them for the media checkout. The student swipes the card and you scan the barcode and you’re done.</ | ||
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- | [[accutrack: | + | [[accutrack: |