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ACCUTRACK/ACCUSQL ADD-ONS SCREEN

When you click on Add-ons from the Main Menu, you will see the following options:

  • Computer Lab Status: Use to view the computers that have connected to AccuSQL/AccuTrack.
  • Time Clock: Allows you to set up and then download or upload data using the AccuSQL/AccuTrack time-clock.

COMPUTER LAB STATUS

Purpose: Shows computers running the Computer Lab Plug in software. How to Access: From System Administration, click on Add-ons > Computer Lab Status.

This screen shows all computers that are currently signed into AccuSQL/AccuTrack and/or the various computer labs and the computers that are available (meaning they are running AccuSQL/AccuTrack, but no one is currently logged in).

CL: If Yes, indicates the computer listed is running the ComputerLab Plug-in software. If No, the computer is running AccuSQL/AccuTrack itself. Computer Name: The name of the computer accessing either the Plug-in or AccuSQL/AccuTrack.

Location: If the location is blank, it indicates the user is (or was) connected to the “Default All” local lab, else the location will show the local lab to which the user is (or was) connected.

In use by: The AccuSQL/AccuTrack user (student, tutor, or admin) that accessed either the ComputerLab Plug-in or AccuSQL/AccuTrack.

Since: Shows the last login for the Computer Name indicated.

Available: If Yes, the computer indicated is available for sign ins. If No, the computer is currently sign into by either a student, tutor (if AccuSQL/AccuTrack), or an admin

TIME-CLOCK

Purpose: Used to download swipes from or upload enrollment to the AccuSQL/AccuTrack Time-Clock device.
How to Access: From System Administration, click on Add-ons > Time Clock.

Add/Modify Time-Clocks

Click the Add button to create a new Time-clock or click the Edit button to change the settings of a Time-clock already added.

When creating a Time-Clock there are several fields needed:

  • Name: Create a unique name for the clock.
  • IP Address: Each clock will have a unique IP address that you can assign to the device itself. Enter the IP address for the clock you are creating.
  • Active: Click this box if you want the device activated for use.
  • Activity (optional): If you want the swipes from the clock to be associated with a particular activity (class) click the … button and select the activity. Note: If you do not select an activity you will only be downloading the sign in and/or sing-out times.
  • Tutor (optional): If you want the swipes from the clock to be associated with a particular tutor, click the … button and select the tutor.
  • Service: If you want the swipes from the clock to be associated with a particular Service Type, click the … button and select the service.

Swipe Configurations

As both sign in and out swipes: If you want the students to both sign in and sign out from Time Clock, select this option to download both the sign in and sign out time. This option is used if you collect sign-ins when a session starts and sign-outs when it ends.

As sign-in swipe only with an automatic sign out of X minutes: If you are only collecting sign-ins from the clock, select this option and then enter the time you want to credit for the session in the X box. The value you enter is in minutes, so 60, for example, would equal 1 hour.

Max sign-in period from the clock is X minutes: If you want to use the sign-in period to determine the credited period, check this box. Enter the max sign-in period in the X box in minutes and then enter the period that will be assigned if the max is reached in the Y box. For example, if you have X set to 180 (3 hours) and Y set to 120 (2 hours), then the sign-ins that exceeded 3 hours would be given credit for 2 hours. If a sign in and sign out from the clock does not exceed the maximum, then the actual sign-in/sign-out period will be used. So 3 hours would be given 2 hours in this case and 2.5 hours would be given 2.5 hours.

Do not report downloaded swipes to the instructor: Check this box (in non-edit or Add mode) if you do not want the session reported to the instructor for the scheduled instructor attendance reports.

Download Swipes / Upload Enrollment

Download Swipes: Click this button to download the sign-ins and/or sign out from the clock into AccuSQL/AccuTrack. After the process completes, the students will be credited for the time you have specified for the activity, tutor, instructor, and/or Service you have specified. While AccuSQL/AccuTrack is actively downloading swipes, you will see a small box it the top of your screen indicating the upload is in progress or when it has completed. You can continue working normally while the messages are being displayed.

Note: you can see the results of the download in the Students Visits Tracking > Edit Sign-in Logs screen.

Upload Enrollment: Click this button to upload the students who are registered for the Activity (class) you have specified.

Note: Students are registered for activities using the Sign-in Setup > Registration screen or via imports.

This is an example of uploading enrollment to a Time-clock by selecting the “MAT-115 Algebra” Activity/Class using the Add students to “Selected” by Activity button.

This is an example of uploading enrollment to a Time-clock by selecting an “At Risk” Student Group using the Add students to “Selected” by Student Group button.

Once you click OK then you'll see the group of students moved over to the right automatically.

Note: You can find out more about the Time-Clock option on the Engineerica website:
https://www.engineerica.com/time-clock/

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