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accudemia:7:instructor:manual [2019/10/04 10:46] nickaccudemia:7:instructor:manual [2023/08/16 15:19] (current) – [Table of Contents] nick
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  \\   \\ 
-{{::accudemia_logo73.png?nolink&300|}} +======= Instructor Manual =======
-====== Instructor Manual ====== +
 Don't have time to review this online manual?  Then download the {{ :accudemia:7:instructor:instructor-manual.pdf |Instructor Manual (PDF)}} Don't have time to review this online manual?  Then download the {{ :accudemia:7:instructor:instructor-manual.pdf |Instructor Manual (PDF)}}
  
----- +===== Table of Contents =====
- +
-===== Where and how to Login ===== +
- +
-==== Your Login Credentials ==== +
-In order to login to **Accudemia** you'll need the following credentials: +
-  - **User ID** - This is typically your existing Student ID or Employee ID. +
-  - **Password** - This is what you'll need to sign-in, login, and manage your school's **Accudemia** account and will be provided by your **System Admin**. +
- +
-==== Where to Login ==== +
-This is the website that your school uses to login to **Accudemia** and typically is formatted like following:  [[|http://<myschool>.accudemia.net]] +
- +
-<note>As noted above the **<myschool>** part of the website above and **User ID/Password** will typically be provided by your school's **Accudemia System Administrator**.  [[accudemia:7:instructor:manual#how-to-contact-your-system-admin|Click here]] to learn how to contact your **System Admin**.</note> +
- +
-==== Forgot your password? ==== +
-If you forgot your password but know your **User ID** and **Email** that is associated with your **Accudemia** account you can go to your school's **Accudemia** website ([[|http://<myschool>.accudemia.net]])or at a designated **Sign-in Station** onsite and click the **Forgot my Password** link.  You'll then receive and e-mail message with instructions to follow to reset your password. +
- +
-Watch this brief video to see how it is done: +
- +
-<html> +
-<iframe width="600" height="337" src="https://www.youtube.com/embed/v_zdrBxYoZY" frameborder="0" allowfullscreen></iframe> +
-</html> +
- +
-<note>As noted above the **<myschool>** part of the website above and **User ID** will typically be provided by your school's **Accudemia System Administrator**.  If you are still having trouble logging into Accudemia then [[accudemia:7:instructor:manual#how-to-contact-your-system-admin|Click here]] to learn how to contact your **System Admin**.</note> +
- +
-===== SI Class Attendance ===== +
-In this section you'll be able to manage your **SI Class Attendance** for each Session and submit/view **Referral** statuses to the **Center(s**) that have setup a **Center Referral Form**. +
- +
-==== Managing SI Class Attendance ==== +
-Managing **SI Class Attendance** is fairly simple as we do not use a traditional attendance book and all information collected in Accudemia is via the **Student** swiping in or typing their ID in at the **Computer Sign-in Station** you have setup. +
- +
-<note warning>If you are trying to track **SI Class Attendance** for a **Class** in **Accudemia** and it's not showing up in this area you should contact your **System Admin** immediately so they can assign you as the **Instructor** to the **Class**.  You may also need to work with them to designate a computer as a **Sign-in Station** for **Students** to swipe/type their IDs into and collect this **SI Class Attendance**.  [[accudemia:7:instructor:manual#how-to-contact-your-system-admin|Click here]] to learn how to contact your **Accudemia System Admin**.  If they need help with setting this up for you then please refer them to the [[:accudemia:manual:class-attendance|SI Class Attendance]] section in our [[:accudemia:manual|Accudemia Reference Manual]].</note> +
- +
-=== View SI Class Attendance Online === +
-  - Navigate to the **Attendance** section under the **SI Class Attendance** heading in the left-side menu. +
-  - Now select the **Semester** in the drop-down menu and then search for the **Class Name** or **Class Registration Number (CRN)**.  Then click on the **Class** in the list below and then click the **Next** button. +
-    * {{:accudemia:6:manual:accudemia-classattendance-searchforclass.jpg?nolink&575|}} +
-  - Then select the day you would like to view the **SI Class Attendance** for that **Class** and click the **Next** button. //**Note:** This view will show all the previous classes that have occurred along with the the next day's **SI Class Attendance**.// +
-    * {{:accudemia:6:manual:accudemia-classattendance-viewanexactdaysattendance.jpg?nolink&575|}} +
-  - Finally you can manage the **Class Attandance** for the selected **Class** for that specific day. +
-    * {{:accudemia:6:manual:accudemia-classattendance-manageattendance.jpg?nolink&575|}} +
- +
-=== Mark a Student Present, Absent, Tardy, or Excused === +
-To get to proper area manage the **SI Class Attendance** for a specific Class on a specific day follow the above article [[accudemia:manual:class-attendance#view-class-attendance-online|View SI Class Attendance Online]].  Once here you'll notice you can mark the student several different **Attendance Statuses**.  To change their mark for that day: +
-  - Select all the students that you want to change by placing a check next to their name. +
-  - Now click the appropriate button you want to mark their **Attendance Status** and here is a brief explanation of each option: +
-    * **Present** - This means the student(s) did come to **Class** on time and attended the session. +
-    * **Absent** - This means that the student(s) was/were not there for the **Class** session. +
-    * **Tardy** - This means that the student(s) did come to the **Class** session but they were late.  This status still counts student as **Present**.  //**Note**: The system will ask you to state how **Tardy**/late they were if you would like to provide this information.// +
-    * **Excused** - This means that the student was either absent or late but given credit as showing because of a valid excuse. This status still counts student as **Present**.  //**Note**: The system will ask you to state the reason they were **Excused** if you would like to provide this information.// +
-  - You can also add/or remove a student to this session if they attended it but are not a regular attendee or if they were not signed-up/enrolled in the class on that date.  If you want to enroll students in the Class permanently then follow the steps outlined in the next article. +
- +
-==== Referrals ==== +
-**Referrals** are used to refer a Student to a **Center** for additional assistance.  In order for this section to be available your **Center Admins** must have created a [[:accudemia:quickstart:creatingareferralform|Referral Form]].  If this section cannot be accessed or the **Center** you need to refer them to does not have a referral form setup you please [[:accudemia:instructor-quickstart#how-to-contact-your-system-admin|click here]] to learn how to contact the Accudemia System Admin. +
- +
-=== Creating a Referral === +
-  * To create a new referral go to: +
-<html><p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;<b>SI Class Attendance</b> > <b>Referrals</b></p></html> +
-  -Click on **Create New**. +
-  -Select the Referral Template you want to use //(Tutoring Assistance, Advising Support, etc.)//. +
-  -Notice that you'll be filled in as the **Instructor** so simply search for the **Class** by typing the **Class** name and selecting the **Class** in the drop-down box. +
-  -Search for the **Student** by typing the **Student's** name and selecting the **Student** in the drop-down box. +
-  -If there's no **"Follow-up by"** person assigned to the **Referral** automatically then you can search for the **Staff** by typing their name and select the **Staff** whom you'd like to **"Follow-up"** with the **Student**. +
-  -If there's no **"Follow-up date"** set then select date you'd like for the **"follow-up"** to be completed on the **Referral** (This is important as it's used as a reminder of when this referral should be reviewed/updated for the **"Follow-up By"** person. +
-  -Fill in the **Comments** with the reasoning the student is being referred to the **Center**. +
-  -Next set whether or not the student receives updates on the **Referral**. +
-  -The next item is the option to type and select the users who you would also like notified with any updates on this **Referral**.  //Note: This may be preset by the **Center Admins**.// +
-  -Complete the **Referral Questionnaire** portion being sure the **Required Answers** are completed which have been setup by your **Center Admins** as information that they need to know in order to assist the **Student**. +
-  -Finally, scroll up through the form checking for any omissions and fill them in.  Once you've made it back to the top of this page click the **Save Changes** button on this form to complete this process. +
- +
-<note>The **Follow-up by** can be left blank as the **Center Admins** can assign it to someone once they receive this Referral.</note> +
- +
-=== View the Status of a Referral === +
-To view your existing Referrals simply click the **Referrals** option under **SI Class Attendance**.  Form here you'll see a Referral Dashboard with the status of the Referrals you've submitted: +
- +
-{{:accudemia:6:accudemia-view-referrals-dashboard.jpg?direct&600|}} +
- +
-Notice the Color Reference chart at the bottom to know the referral status: +
-<html> +
-<table style="text-align: center; border: 1px solid black; border-spacing: 0; width: 600px;"> +
-<tr> +
-<td style="background-color: #E6F2FF; border: 1px solid black; width: 200px;"><b>Color</b></td> +
-<td style="background-color: #E6F2FF; border: 1px solid black; width: 400px;"><b>Status</b></td> +
-</tr> +
-<tr> +
-<td style="background-color: #FFFFFF; border: 1px solid black;">White</td> +
-<td style="border: 1px solid black;"><b>A New Referral</b></td> +
-</tr> +
-<tr> +
-<td style="background-color: #FFFF33; border: 1px solid black;">Yellow</td> +
-<td style="border: 1px solid black;"><b>Waiting for Follow up</b></td> +
-</tr> +
-<tr> +
-<td style="background-color: #FF0000; border: 1px solid black;">Red</td> +
-<td style="border: 1px solid black;"><b>Requires attention</b></td> +
-</tr> +
-<tr> +
-<td style="background-color: #00FF00; border: 1px solid black;">Green</td> +
-<td style="border: 1px solid black;"><b>Closed</b></td> +
-<table> +
-</html> +
-===== Manage My Personal Settings ===== +
- +
-{{:accudemia:6:accudemia-my-personal-settings.jpg?nolink|}} +
- +
-You'll notice that when you login at the top of the screen you'll have several personal options on the left-side of the top navigation bar. +
- +
-==== My Homepage ==== +
- +
-{{:accudemia:6:manual:accudemiacollegenews.png?direct&600|}} +
- +
-This is the Main screen all user's see when they log into Accudemia with a password.  It is featuring all your **[[accudemia:7:administrator:manual:websitesettings:announcements|College News]]** from every one of your centers.  Optionally it can display any **pending surveys**, **upcoming appointments**, your **Accudemia inbox**, and a box full of other gadgets you can add to customize your Accudemia user's experience. +
- +
-You can click the **Add Gadgets** at the top of this screen to see some other gadgets such as **News Headlines**, **Google Shared Calendar**, **Messaging tools**, and more.  Be sure to check it out! +
- +
-==== My Profile ==== +
-Users can update their profile data. Edit it using the My profile section at the top. Simply click the **My Profile** link. +
- +
-{{:accudemia:6:quickstart:my-profile-wiki-updated.jpg?direct&600|}} +
- +
-==== My Settings ==== +
- +
-===Notifications=== +
-This page allows the user to set when Accudemia should send e-mails and SMS to them. +
-All Items are selected by default. +
-===Send me an Email...=== +
-Enables users to receive confirmations and reminders via emails. +
-\\ **"When %%AccuCredits%% are less than check" box** It's available to administrator users only. +
-===Send me an SMS...=== +
-Enables users to receive SMS notifications. +
- +
- +
-==== Pending Surveys ==== +
- +
-Users can click **Pending Surveys** to see and respond to any pending surveys awaiting completion thru this screen. +
- +
-{{:accudemia:6:manual:accudemia_pendingsurveys.png?direct&600|}} +
- +
- +
-===== Reports ===== +
- +
-==== Print My Tutoring Activity ==== +
-**Purpose**: This will pull a report of Tutoring Sessions for your Classes Students. +
- +
-**Available Filters**: **Center(s)**, **Classes**, **Students**, **Student Groups**, and **Time Period**. +
- +
-**Other Options**: Show/hide the **Student ID** and **Center Services**. +
- +
-//**Way to Access**: **Home** > **My Tutoring Activity**// +
- +
-**Description**:  This report provides detailed information about your **Tutoring Sessions** with **Students**. The **Report** lists **your name** and then lists the **Subject Area**. For each **Subject Area**, the report lists the sign-in sessions (sign-in date and time, sign out date and time, and time spent) with each **Student**. The total time for each **Student** spent on each **Subject Area** is also shown in this report. +
- +
-==== Print SI Class Attendance ==== +
-**Purpose**: This will pull a report of your Classes' Attendance. +
- +
-//**Way to Access**: **Home** > **SI Class Attendance**//+
  
-**Available Filters**: **Classroom(s)**, **Classes**, and **Students**.+  * **[[accudemia:7:instructor:manual:login|How to Login]]** 
 +    [[accudemia:7:instructor:manual:login:forgot-pass|Forgot your password?]]
  
-**Description**: This report displays each classes' student information with the **Attendance Status** (**Present** or **Absent**, it will also note if marked **Tardy** or **Excused** as well) that the student earned each day.+  * **[[accudemia:7:instructor:manual:home|Homepage]]**
  
-==== Print My Class Absences ==== +  * **[[accudemia:7:instructor:manual:attendance|Attendance]]**
-**Purpose**: This will pull a report of your Classes' Absences.+
  
-//**Way to Access**: **Home** > **Class Absences**//+  * **[[accudemia:7:instructor:manual:referrals|Referrals]]**
  
-**Available Filters**: **Classroom(s)**, **Classes**, and **Students**.+  * **[[accudemia:7:instructor:manual:socialwall|Engagement Board]]**{{:conferencetracker:en:new_feature_white.jpg?nolink&20|}}
  
-**Description**:  This report displays a full list of absentees each class session.+  * **[[accudemia:7:instructor:manual:reports|Reports]]**
  
-<note>More reports can be made available by your **System Admin** to pull **Center Attendance Reports** with all **Tutoring Activities** if needed.  Please [[accudemia:7:instructor:manual#how-to-contact-your-system-admin|click here]] to learn how to contact your **System Admin**.</note>+  * **[[accudemia:7:instructor:manual:contact|Who do I contact for support?]]**
  
-===== Who do I contact for support=====+  * **Mobile Apps:** 
 +    * [[accudemia:7:administrator:manual:accudemia-app|Accudemia (Student App)]] {{:conferencetracker:en:new_feature_white.jpg?nolink&20|}}
  
-==== How to contact your System Admin ==== 
-  - It is simple to contact your **Accudemia** **Center/System Admin** simply by clicking the link on the right-side of the top navigation bar labeled "Help". \\ {{:accudemia:6:accudemia-contactadmin-01.jpg?nolink|}} 
-  - Next click the link to "Contact Administrator" which is the designated **Technical Contact** at your school.{{:accudemia:6:accudemia-contactadmin-02.jpg?nolink|}} 
-  - When you fill out this form and submit it **Accudemia** will automatically send it to the designated **System Administrator** on your **Accudemia** account via e-mail and their **Accudemia** inbox.  When they respond it should appear in your **Accudemia** inbox on [[accudemia:7:instructor:manual#my-homepage|My Homepage]] (which is the first screen that loads when you login) and in your e-mail inbox. 
  
 ---- ----
  
-[[:accudemia:7:instructor|Back to Instructor Guide]]+[[accudemia:7:instructor|Back to Instructor Guide]]