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accudemia:7:instructor:manual [2019/10/04 10:42] – nick | accudemia:7:instructor:manual [2023/08/16 15:19] (current) – [Table of Contents] nick | ||
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- | {{:: | + | ======= Instructor Manual ======= |
- | ====== Instructor Manual ====== | + | |
Don't have time to review this online manual? | Don't have time to review this online manual? | ||
- | ---- | + | ===== Table of Contents |
- | + | ||
- | ===== Where and how to Login ===== | + | |
- | + | ||
- | ==== Your Login Credentials ==== | + | |
- | In order to login to **Accudemia** you'll need the following credentials: | + | |
- | - **User ID** - This is typically your existing Student ID or Employee ID. | + | |
- | - **Password** - This is what you'll need to sign-in, login, and manage your school' | + | |
- | + | ||
- | ==== Where to Login ==== \\ | + | |
- | {{:: | + | |
- | ====== Instructor Manual ====== | + | |
- | + | ||
- | Don't have time to review this online manual? | + | |
- | + | ||
- | ---- | + | |
- | + | ||
- | ===== Where and how to Login ===== | + | |
- | + | ||
- | ==== Your Login Credentials ==== | + | |
- | In order to login to **Accudemia** you'll need the following credentials: | + | |
- | - **User ID** - This is typically your existing Student ID or Employee ID. | + | |
- | - **Password** - This is what you'll need to sign-in, login, and manage your school' | + | |
- | + | ||
- | ==== Where to Login ==== | + | |
- | This is the website that your school uses to login to **Accudemia** and typically is formatted like following: | + | |
- | + | ||
- | < | + | |
- | + | ||
- | ==== Forgot your password? | + | |
- | If you forgot your password but know your **User ID** and **Email** that is associated with your **Accudemia** account you can go to your school' | + | |
- | + | ||
- | Watch this brief video to see how it is done: | + | |
- | + | ||
- | < | + | |
- | <iframe width=" | + | |
- | </ | + | |
- | + | ||
- | < | + | |
- | + | ||
- | ===== SI Class Attendance ===== | + | |
- | In this section you'll be able to manage your **SI Class Attendance** for each Session and submit/view **Referral** statuses to the **Center(s**) that have setup a **Center Referral Form**. | + | |
- | + | ||
- | ==== Managing SI Class Attendance ==== | + | |
- | Managing **SI Class Attendance** is fairly simple as we do not use a traditional attendance book and all information collected in Accudemia is via the **Student** swiping in or typing their ID in at the **Computer Sign-in Station** you have setup. | + | |
- | + | ||
- | <note warning> | + | |
- | + | ||
- | === View SI Class Attendance Online === | + | |
- | - Navigate to the **Attendance** section under the **SI Class Attendance** heading in the left-side menu. | + | |
- | - Now select the **Semester** in the drop-down menu and then search for the **Class Name** or **Class Registration Number (CRN)**. | + | |
- | * {{: | + | |
- | - Then select the day you would like to view the **SI Class Attendance** for that **Class** and click the **Next** button. //**Note:** This view will show all the previous classes that have occurred along with the the next day's **SI Class Attendance**.// | + | |
- | * {{: | + | |
- | - Finally you can manage the **Class Attandance** for the selected **Class** for that specific day. | + | |
- | * {{: | + | |
- | + | ||
- | === Mark a Student Present, Absent, Tardy, or Excused === | + | |
- | To get to proper area manage the **SI Class Attendance** for a specific Class on a specific day follow the above article [[accudemia: | + | |
- | - Select all the students that you want to change by placing a check next to their name. | + | |
- | - Now click the appropriate button you want to mark their **Attendance Status** and here is a brief explanation of each option: | + | |
- | * **Present** - This means the student(s) did come to **Class** on time and attended the session. | + | |
- | * **Absent** - This means that the student(s) was/were not there for the **Class** session. | + | |
- | * **Tardy** - This means that the student(s) did come to the **Class** session but they were late. This status still counts student as **Present**. | + | |
- | * **Excused** - This means that the student was either absent or late but given credit as showing because of a valid excuse. This status still counts student as **Present**. | + | |
- | - You can also add/or remove a student to this session if they attended it but are not a regular attendee or if they were not signed-up/ | + | |
- | + | ||
- | ==== Referrals ==== | + | |
- | **Referrals** are used to refer a Student to a **Center** for additional assistance. | + | |
- | + | ||
- | === Creating a Referral === | + | |
- | * To create a new referral go to: | + | |
- | < | + | |
- | -Click on **Create New**. | + | |
- | -Select the Referral Template you want to use //(Tutoring Assistance, Advising Support, etc.)//. | + | |
- | -Notice that you'll be filled in as the **Instructor** so simply search for the **Class** by typing the **Class** name and selecting the **Class** in the drop-down box. | + | |
- | -Search for the **Student** by typing the **Student' | + | |
- | -If there' | + | |
- | -If there' | + | |
- | -Fill in the **Comments** with the reasoning the student is being referred to the **Center**. | + | |
- | -Next set whether or not the student receives updates on the **Referral**. | + | |
- | -The next item is the option to type and select the users who you would also like notified with any updates on this **Referral**. | + | |
- | -Complete the **Referral Questionnaire** portion being sure the **Required Answers** are completed which have been setup by your **Center Admins** as information that they need to know in order to assist the **Student**. | + | |
- | -Finally, scroll up through the form checking for any omissions and fill them in. Once you've made it back to the top of this page click the **Save Changes** button on this form to complete this process. | + | |
- | + | ||
- | < | + | |
- | + | ||
- | === View the Status of a Referral === | + | |
- | To view your existing Referrals simply click the **Referrals** option under **SI Class Attendance**. | + | |
- | + | ||
- | {{: | + | |
- | + | ||
- | Notice the Color Reference chart at the bottom to know the referral status: | + | |
- | < | + | |
- | <table style=" | + | |
- | < | + | |
- | <td style=" | + | |
- | <td style=" | + | |
- | </ | + | |
- | < | + | |
- | <td style=" | + | |
- | <td style=" | + | |
- | </ | + | |
- | < | + | |
- | <td style=" | + | |
- | <td style=" | + | |
- | </ | + | |
- | < | + | |
- | <td style=" | + | |
- | <td style=" | + | |
- | </ | + | |
- | < | + | |
- | <td style=" | + | |
- | <td style=" | + | |
- | < | + | |
- | </ | + | |
- | ===== Manage My Personal Settings ===== | + | |
- | + | ||
- | {{: | + | |
- | + | ||
- | You'll notice that when you login at the top of the screen you'll have several personal options on the left-side of the top navigation bar. | + | |
- | + | ||
- | ==== My Homepage ==== | + | |
- | + | ||
- | {{: | + | |
- | + | ||
- | This is the Main screen all user's see when they log into Accudemia with a password. | + | |
- | + | ||
- | You can click the **Add Gadgets** at the top of this screen to see some other gadgets such as **News Headlines**, | + | |
- | + | ||
- | ==== My Profile ==== | + | |
- | Users can update their profile data. Edit it using the My profile section at the top. Simply click the **My Profile** link. | + | |
- | + | ||
- | {{: | + | |
- | + | ||
- | ==== My Settings ==== | + | |
- | + | ||
- | ===Notifications=== | + | |
- | This page allows the user to set when Accudemia should send e-mails and SMS to them. | + | |
- | All Items are selected by default. | + | |
- | ===Send me an Email...=== | + | |
- | Enables users to receive confirmations and reminders via emails. | + | |
- | \\ **" | + | |
- | ===Send me an SMS...=== | + | |
- | Enables users to receive SMS notifications. | + | |
- | + | ||
- | + | ||
- | ==== Pending Surveys ==== | + | |
- | + | ||
- | Users can click **Pending Surveys** to see and respond to any pending surveys awaiting completion thru this screen. | + | |
- | + | ||
- | {{: | + | |
- | + | ||
- | + | ||
- | ===== Reports ===== | + | |
- | + | ||
- | ==== Print My Tutoring Activity ==== | + | |
- | **Purpose**: | + | |
- | + | ||
- | **Available Filters**: **Center(s)**, | + | |
- | + | ||
- | **Other Options**: Show/hide the **Student ID** and **Center Services**. | + | |
- | + | ||
- | //**Way to Access**: **Home** > **My Tutoring Activity**// | + | |
- | + | ||
- | **Description**: | + | |
- | + | ||
- | ==== Print SI Class Attendance ==== | + | |
- | **Purpose**: | + | |
- | + | ||
- | //**Way to Access**: **Home** > **SI Class Attendance**// | + | |
- | + | ||
- | **Available Filters**: **Classroom(s)**, | + | |
- | + | ||
- | **Description**: | + | |
- | + | ||
- | ==== Print My Class Absences ==== | + | |
- | **Purpose**: | + | |
- | + | ||
- | //**Way to Access**: **Home** > **Class Absences**// | + | |
- | + | ||
- | **Available Filters**: **Classroom(s)**, | + | |
- | + | ||
- | **Description**: | + | |
- | + | ||
- | < | + | |
- | + | ||
- | ===== Who do I contact for support? ===== | + | |
- | + | ||
- | ==== How to contact your System Admin ==== | + | |
- | - It is simple to contact your **Accudemia** **Center/ | + | |
- | - Next click the link to " | + | |
- | - When you fill out this form and submit it **Accudemia** will automatically send it to the designated **System Administrator** on your **Accudemia** account via e-mail and their **Accudemia** inbox. | + | |
- | + | ||
- | ---- | + | |
- | + | ||
- | [[: | + | |
- | This is the website that your school uses to login to **Accudemia** and typically is formatted like following: | + | |
- | + | ||
- | < | + | |
- | + | ||
- | ==== Forgot your password? ==== | + | |
- | If you forgot your password but know your **User ID** and **Email** that is associated with your **Accudemia** account you can go to your school' | + | |
- | + | ||
- | Watch this brief video to see how it is done: | + | |
- | + | ||
- | < | + | |
- | <iframe width=" | + | |
- | </ | + | |
- | + | ||
- | < | + | |
- | + | ||
- | ===== SI Class Attendance ===== | + | |
- | In this section you'll be able to manage your **SI Class Attendance** for each Session and submit/view **Referral** statuses to the **Center(s**) that have setup a **Center Referral Form**. | + | |
- | + | ||
- | ==== Managing SI Class Attendance ==== | + | |
- | Managing **SI Class Attendance** is fairly simple as we do not use a traditional attendance book and all information collected in Accudemia is via the **Student** swiping in or typing their ID in at the **Computer Sign-in Station** you have setup. | + | |
- | + | ||
- | <note warning> | + | |
- | + | ||
- | === View SI Class Attendance Online === | + | |
- | - Navigate to the **Attendance** section under the **SI Class Attendance** heading in the left-side menu. | + | |
- | - Now select the **Semester** in the drop-down menu and then search for the **Class Name** or **Class Registration Number (CRN)**. | + | |
- | * {{: | + | |
- | - Then select the day you would like to view the **SI Class Attendance** for that **Class** and click the **Next** button. //**Note:** This view will show all the previous classes that have occurred along with the the next day's **SI Class Attendance**.// | + | |
- | * {{: | + | |
- | - Finally you can manage the **Class Attandance** for the selected **Class** for that specific day. | + | |
- | * {{: | + | |
- | + | ||
- | === Mark a Student Present, Absent, Tardy, or Excused === | + | |
- | To get to proper area manage the **SI Class Attendance** for a specific Class on a specific day follow the above article [[accudemia: | + | |
- | - Select all the students that you want to change by placing a check next to their name. | + | |
- | - Now click the appropriate button you want to mark their **Attendance Status** and here is a brief explanation of each option: | + | |
- | * **Present** - This means the student(s) did come to **Class** on time and attended the session. | + | |
- | * **Absent** - This means that the student(s) was/were not there for the **Class** session. | + | |
- | * **Tardy** - This means that the student(s) did come to the **Class** session but they were late. This status still counts student as **Present**. | + | |
- | * **Excused** - This means that the student was either absent or late but given credit as showing because of a valid excuse. This status still counts student as **Present**. | + | |
- | - You can also add/or remove a student to this session if they attended it but are not a regular attendee or if they were not signed-up/ | + | |
- | + | ||
- | ==== Referrals ==== | + | |
- | **Referrals** are used to refer a Student to a **Center** for additional assistance. | + | |
- | + | ||
- | === Creating a Referral === | + | |
- | * To create a new referral go to: | + | |
- | < | + | |
- | -Click on **Create New**. | + | |
- | -Select the Referral Template you want to use //(Tutoring Assistance, Advising Support, etc.)//. | + | |
- | -Notice that you'll be filled in as the **Instructor** so simply search for the **Class** by typing the **Class** name and selecting the **Class** in the drop-down box. | + | |
- | -Search for the **Student** by typing the **Student' | + | |
- | -If there' | + | |
- | -If there' | + | |
- | -Fill in the **Comments** with the reasoning the student is being referred to the **Center**. | + | |
- | -Next set whether or not the student receives updates on the **Referral**. | + | |
- | -The next item is the option to type and select the users who you would also like notified with any updates on this **Referral**. | + | |
- | -Complete the **Referral Questionnaire** portion being sure the **Required Answers** are completed which have been setup by your **Center Admins** as information that they need to know in order to assist the **Student**. | + | |
- | -Finally, scroll up through the form checking for any omissions and fill them in. Once you've made it back to the top of this page click the **Save Changes** button on this form to complete this process. | + | |
- | + | ||
- | < | + | |
- | + | ||
- | === View the Status of a Referral === | + | |
- | To view your existing Referrals simply click the **Referrals** option under **SI Class Attendance**. | + | |
- | + | ||
- | {{: | + | |
- | + | ||
- | Notice the Color Reference chart at the bottom to know the referral status: | + | |
- | < | + | |
- | <table style=" | + | |
- | < | + | |
- | <td style=" | + | |
- | <td style=" | + | |
- | </ | + | |
- | < | + | |
- | <td style=" | + | |
- | <td style=" | + | |
- | </ | + | |
- | < | + | |
- | <td style=" | + | |
- | <td style=" | + | |
- | </ | + | |
- | < | + | |
- | <td style=" | + | |
- | <td style=" | + | |
- | </ | + | |
- | < | + | |
- | <td style=" | + | |
- | <td style=" | + | |
- | < | + | |
- | </ | + | |
- | ===== Manage My Personal Settings ===== | + | |
- | + | ||
- | {{: | + | |
- | + | ||
- | You'll notice that when you login at the top of the screen you'll have several personal options on the left-side of the top navigation bar. | + | |
- | + | ||
- | ==== My Homepage ==== | + | |
- | + | ||
- | {{: | + | |
- | + | ||
- | This is the Main screen all user's see when they log into Accudemia with a password. | + | |
- | + | ||
- | You can click the **Add Gadgets** at the top of this screen to see some other gadgets such as **News Headlines**, | + | |
- | + | ||
- | ==== My Profile ==== | + | |
- | Users can update their profile data. Edit it using the My profile section at the top. Simply click the **My Profile** link. | + | |
- | + | ||
- | {{: | + | |
- | + | ||
- | ==== My Settings ==== | + | |
- | + | ||
- | ===Notifications=== | + | |
- | This page allows the user to set when Accudemia should send e-mails and SMS to them. | + | |
- | All Items are selected by default. | + | |
- | ===Send me an Email...=== | + | |
- | Enables users to receive confirmations and reminders via emails. | + | |
- | \\ **" | + | |
- | ===Send me an SMS...=== | + | |
- | Enables users to receive SMS notifications. | + | |
- | + | ||
- | + | ||
- | ==== Pending Surveys ==== | + | |
- | + | ||
- | Users can click **Pending Surveys** to see and respond to any pending surveys awaiting completion thru this screen. | + | |
- | + | ||
- | {{: | + | |
- | + | ||
- | + | ||
- | ===== Reports ===== | + | |
- | + | ||
- | ==== Print My Tutoring Activity ==== | + | |
- | **Purpose**: | + | |
- | + | ||
- | **Available Filters**: **Center(s)**, | + | |
- | + | ||
- | **Other Options**: Show/hide the **Student ID** and **Center Services**. | + | |
- | + | ||
- | //**Way to Access**: **Home** > **My Tutoring Activity**// | + | |
- | + | ||
- | **Description**: | + | |
- | + | ||
- | ==== Print SI Class Attendance ==== | + | |
- | **Purpose**: | + | |
- | + | ||
- | //**Way to Access**: **Home** > **SI Class Attendance**// | + | |
- | **Available Filters**: **Classroom(s)**, **Classes**, | + | |
+ | | ||
- | **Description**: This report displays each classes' | + | |
- | ==== Print My Class Absences ==== | + | |
- | **Purpose**: This will pull a report of your Classes' | + | |
- | //**Way to Access**: **Home** > **Class Absences**// | + | |
- | **Available Filters**: **Classroom(s)**, | + | |
- | **Description**: This report displays a full list of absentees each class session. | + | |
- | < | + | |
- | ===== Who do I contact for support? ===== | + | * **Mobile Apps:** |
+ | * [[accudemia: | ||
- | ==== How to contact your System Admin ==== | ||
- | - It is simple to contact your **Accudemia** **Center/ | ||
- | - Next click the link to " | ||
- | - When you fill out this form and submit it **Accudemia** will automatically send it to the designated **System Administrator** on your **Accudemia** account via e-mail and their **Accudemia** inbox. | ||
---- | ---- | ||
- | [[:accudemia: | + | [[accudemia: |