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How to Sign-in to a Center/Classroom

In Accudemia, there are 3 types of sign-in options:

Option 1 - Physical Sign-in Station (for a Center visit): This will be a computer where users start a walk-in or appointment session by entering their ID. Depending on the configuration set by the Center you'll start by typing your User ID and need to answer a few questions through a step-by-step process:

  1. What service do you need help with today?
  2. What Course is related to this visit today?
  3. Who is the Instructor for this Course?
  4. Who is your Preferred tutor?
This process can be shorter or longer depending on the configuration

Click here to view how to use this option.

Option 2 - Physical Sign-in Station related to Class Attendance (for a Supplemental Information Class you're attending): This will be at a Computer where you sign in to participate in a class, there is no need to select anything else once you swipe or type in your ID because Accudemia knows who should be coming to specific classes on specific date and times. Only enrolled students in an SI Class will be allowed to sign in.

Please make sure the Sign-in Station is set for your Class and not others, it should have the Class identifier on the screen, also if your ID is not recognized talk to your instructor so they can fix your enrollment information

Click here to view how to use this option.

Option 3 - Online Sign-in Stations: This is a link to the virtual sign-in station provided by your Center. In this case, depending on the configuration set by the Center you will need to answer a few questions:

  1. What service do you need help with today?
  2. What Course is related to this visit today?
  3. Who is the Instructor for this Course?
  4. Who is your Preferred tutor?

Click here to view how to use this option.

Option 1 - Using a Physical Sign-in Station at the Center

  1. To sign in to a Center, you must do this at a designated Sign-in Station that your Center Administrator has set up.
  2. Enter your Student ID at the Kiosk to get started.
    Tip: You can also sign in using the Accudemia app and scan a QR Code on the Kiosk (if enabled by your center). For more information click here.
    Note: As a Student to sign in you will not be asked to provide a password. The password is only necessary when logging into the Accudemia system to set up an appointment, check hours of availability, complete surveys, etc. If you want to do this then click the Login icon at the bottom instead. If you are both a Student and a Tutor you will be prompted to choose if you are signing in as a Tutor or Student today:

    Realize that if you are doing a Student Sign-in you can simply click the “Sign-in as a Student” option without a password as a typical Student would.
  3. Next, you will be requested to choose the reason for your visit:
    Note: This selection path can change depending on the Center's configuration.
  4. Asks for the Service you need help with today:
  5. Asks for the Subject Area you need help with today:
  6. Asks for the Instructor is related to the visit today:
  7. Asks for the Tutor you would like to help you today:
  8. Asks for a confirmation of the items you selected:
  9. Done! you are signed into Accudemia to record your visit for the day.
This short video shows the full sequence of steps

Optionally, Add your Information as a New Student at the Center

If you were advised to go to a Sign-in Station and register yourself to the system then follow these steps:

  1. On the sign-in station/kiosk, locate the new user button with this icon (highlighted below):
  2. Click on this New Student button and it should take you to a form so you can add your information. The page looks similar to this one (there might be some differences such as any of the questions asked):
  3. Make sure to complete all the required information and hit Save to complete this process.
NOTE: Keep the ID you entered handy to sign in at the kiosk in the future. If the system recognizes all the information as valid, then you should be able to use the Sign-in stations from now on and if entering a password you can log into Accudemia on the backend as well.
If you encounter any error you will need to contact your administrator or a tutor for assistance.
TIP: There may be some account information that cannot be altered, but contact information typically would be something you can update such as your email or phone number.

Option 2 - Using a Physical Sign-in Station/Kiosk to track Supplemental Instruction Attendance

  1. To sign in to a Classroom, you must do this at a designated Classroom Sign-in Station that your Administrator has set up.
    Warning! Do not confuse this with a “Center” Sign-in Station. Notice how this station information mentions the Classroom name(highlighted in yellow here):
  2. Simply enter your ID number or swipe your card and as soon as you sign in there will be a confirmation message.
  3. Done! You are now signed into your Class.

Option 3 - Using an Online Sign-in Station for a Virtual Walk-in or a Virtual Appointment

  1. This process starts with a web link that will be delivered to the student by the tutor/administrator, the link will look similar to this:
  2. Click the link and you will be prompted to use your Accudemia credentials(or your school login credentials depending on Accudemia configuration), please sign in:
  3. Once logged into the system, simply follow the on-screen instructions to be signed in and get credit for visiting the Center.
  4. Follow the selection Wizard as configured by your administrators, you might need to select any or all of the following:
    • Service - This is the activity/function that centers offer to students and users, for example, Tutoring, Counselling, and others)
    • Subject Area - This refers usually to the actual Courses, such as Math and Biology)
    • Instructor - This usually refers to the teacher or those who run classes/seminars)
    • Tutor - This usually refers to those who help students with their courses, there could be peer tutors (tutors who are also students) and professional tutors (salaried employees).
      Note: This may vary based on how it was configured by your center admins.
  5. Confirm Sign-in.
  6. A “Sign-in successful!” message will be displayed, but you may have to wait for a little bit of time for staff to be available to help (Just like in the real center!). If you want to exit the “Waiting Line” click on the Leave button.
  7. If prompted to “Launch Session” please click this button to join the online meeting.
  8. When the session finishes, then simply click the “Go to Sign-out” button or “Sign-out” button (if you had to log back in):
  9. Now confirm the sign-out.
  10. Done! You are finished with the session.

Conclusion

You should have been able to Sign-in to and Sign-out properly from the Center's:

  1. Center visit at a Physical Sign-in Station/Kiosk,
  2. Attend a Supplemental Instruction Class Session at a Physical Sign-in Station/Kiosk, or
  3. A Remote Sign-in Station/Kiosk

This will ensure you get your required hours in and show that you attended the sessions at the Center.

Note: Some schools prefer that the Tutors sign in or out the students from the sessions, but they should let you know if this is the case. If that is the case, then you may not need to sign in or out on your own and can simply leave or close the meeting platform.
TIP: If for some reason your online session ends abruptly you can always use the same link to rejoin the session.

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