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Setting up System Access Roles
Administrators can create System Access Roles with customized permission sets.
To create the Role Group Template:
- Go to Administration > User Management > Role Group Templates.
- Click + New Role to create a new Role Group Template.
- Type the name of this role group in Group Name.
- Then select the roles and the permissions that users will be able to do at the grid.
- Click the Save Changes button to create the Group Role.
Accudemia User Permissions
Permissions denoted with this symbol are College-level only settings:
And if they are given to the User they will remain at the College-level regardless of the User's Scope being limited to a particular Center, Location Group, or Classroom as the objects can be used by multiple Centers.
And if they are given to the User they will remain at the College-level regardless of the User's Scope being limited to a particular Center, Location Group, or Classroom as the objects can be used by multiple Centers.
| # | User Role | Description | Admin Access to... (click to learn about section) | Scope Applies to... |
|---|---|---|---|---|
| 1 | Class Attendance Administrator | Can manage the presences and absences of the students. | 1. Centers > Standby Logs 2. Centers > SI Attendance 3. Administration > Campus Setup > Subject Areas/Courses* * View/Edit Only, but cannot create new. |
College (Default) Location Groups Classrooms |
| 2 | Location Administrator | Can manage all locations in the user's scope. | 1. Campus > Resource Reservations 2. Administration > Campus Setup > Locations 3. Administration > Center Management > Restrictions/Associations |
College (Default) Location Groups Centers Classrooms |
| 3 | Student Sign Ins/Outs | Can make manual student sign in and sign outs (bulk/mass sign ins/outs). | Can Create New Student Logs (for multiple students): 1. Centers > Manage Center 2. Centers > Session Logs* * Must also have the View Session Logs permission. 3. Centers > Virtual Sign-in > Manage Links 4. Centers > Virtual Sign-in > Drop-in Times 5. Centers > Virtual Sign-in > Exceptions |
College (Default) Location Groups Centers Classrooms |
| 4 | Tutor Sign Ins/Outs | Can make manual tutor sign in and sign outs (bulk/mass sign ins/outs). | Can Create New Tutor Logs (for multiple tutors): 1. Centers > Manage Center 2. Centers > Session Logs* * Must also have the View Session Logs permission. |
College (Default) Location Groups Centers Classrooms |
| 5 | Account Administrator | The user is allowed to perform college-wide operations (buy AccuCredits, Access Developer Tools, Configure Outlook 365 Integration, and manage Technical Contacts). | 1. Administration > User Management > Technical Contacts 2. Administration > Advanced > Developers Resource Center 3. Administration > Advanced > External Calendar Integration |
 College-level Only |
| 6 | Appointments Administrator | Can create and view appointments for all users. | 1. Quick > New Appointments (Admin) 2. Centers > Appointments > View All 3. Centers > Tutor Schedule |
College (Default) Location Groups Centers |
| 7 | Assign Courses and Services to location | Can assign Courses and Services to location. | 1. Administration > Campus Setup > Locations | College (Default) Location Groups Centers |
| 8 | Create Semesters | Can create/edit semesters. | 1. Administration > Campus Setup > Terms/Semesters | College-level Only |
| 9 | Create Sign-In Stations | Can create Sign In Stations for the various locations in Accudemia. | 1. Quick > Sign-in Station 2. Administration > Campus Setup > Sign-in Stations > Computers |
College (Default) Location Groups Centers Classrooms |
| 10 | Create Surveys | >The user is allowed to create, edit and remove surveys. | 1. Administration > Center management > Surveys | College (Default) Location Groups Centers Classrooms |
| 11 | Edit Classes | The user is allowed to create, edit and remove classes. | 1. Administration > Campus Setup > Subject Areas/Courses* *Must also have either Edit Subject Areas or Class Attendance Administrator permission to view. |
College (Default) Location Groups Classrooms |
| 12 | Edit Subject Areas / Courses | The user is allowed to create, edit and remove subjects for the whole college. | 1. Administration > Campus Setup > Subject Areas/Courses | College-level Only |
| 13 | Edit Student Session Logs | Can edit Student Session Logs. | Can edit only Student Session Logs: 1. Centers > Standby Logs 2. Centers > Session Logs* * Must also have View Session Logs permission to view. |
College (Default) Location Groups Centers |
| 14 | Edit Tutor Tasks | The user is allowed to create, edit and remove tutor tasks for the whole college. | 1. Administration > Center Management > Tutor Tasks | College-level Only |
| 15 | Edit Tutor Schedules | Can edit Tutor Schedules. | 1. Centers > Tutor Schedule | College (Default) Location Groups Centers |
| 16 | Edit Tutor Session Logs | Can edit Tutor Session Logs. | Can edit only Tutor Session Logs: 1. Centers > Standby Logs 2. Centers > Session Logs* * Must also have View Session Logs permission to view. |
College (Default) Location Groups Centers |
| 17 | Edit Off-times | Can edit location physical off-times (virtual has their own). | 1. Administration > Campus Setup > Off-times | College (Default) Location Groups Centers Classrooms |
| 18 | Edit Profile Questionnaire | Can edit the profile questionnaire. | 1. Administration > Control Panel > Profile Questionnaire |
College-level Only |
| 19 | Edit Settings | This user will be allowed to edit the Settings in the Control Panel. | 1. Centers > Media Items (with Media Types) 2. Administration > Campus Setup > Resources 3. Administration > Campus Setup > Compass 4. Administration > Control Panel > General 5. Administration > Control Panel > Walk-ins 6. Administration > Control Panel > Appointments 7. Administration > Control Panel > Class Attendance 8. Administration > Control Panel > Virtual Sessions 9. Administration > Control Panel > Support Drop Box 10. Administration > Control Panel > Resource Reservation 11. Administration > Control Panel > Media Checkout 12. Administration > Control Panel > Announcements 13. Administration > Control Panel > Appearance & Themes 14. Administration > Control Panel > User Accounts 15. Administration > Control Panel > Localization Options 16. Administration > Control Panel > Engagement Board 17. Administration > Control Panel > Book$mart 18. Administration > Control Panel > Campus Compass 19. Administration > Control Panel > Activity Module |
College (Default) Location Groups Centers Classrooms |
| 20 | Edit Terminology | Can edit the application terminology. | 1. Administration > Control Panel > Terminology | College (Default) Location Groups Centers |
| 21 | Email Templates Editor | Can edit the automatic email messaging that goes out to users for various reasons. | 1. Administration > Control Panel > Email Templates* * Must also have either Edit Terminology or Edit Settings permission to view. |
College (Default) Location Groups Centers Classrooms |
| 22 | Events Registration Administrator | Can manage Event Registrations | 1. Campus > Events Registration | College-level Only |
| 23 | Export Data | Can export all data across the college. | 1. Administration > Advanced > Export | College-level Only |
| 24 | iAccu Administrator | Can manage all iAccu devices of the college. | 1. Administration > Campus Setup > Sign-in Stations > iAccu | College (Default) Location Groups Centers Classrooms |
| 25 | Import Data | Can import data across the college. | 1. Administration > Advanced > Import 2. Administration > Advanced > Developers Resource Center |
< College-level Only |
| 26 | Intake System Administrator | Can manage the waiting lines in the Intake System. | 1. Centers > Manage Center 2. Data Analytics > Reports > Wait Times Reports |
College (Default) Location Groups Centers |
| 27 | Manage Instructors | The user is allowed to create, edit and remove only instructors. | 1. Administration > User Management > Users* * Can only edit users with Instructor role. Must have the ability to "Manage" all the roles a user has to edit them. |
College-level Only |
| 28 | Manage Students | The user is allowed to create, edit and remove only students. | 1. Administration > User Management > Users* * Can only edit users with Student role. Must have the ability to "Manage" all the roles a user has to edit them. |
College-level Only |
| 29 | Manage Tutors | The user is allowed to create, edit and remove only tutors. This permission also controls access to add/edit/remove the Session Assessments. | 1. Centers > Session Assessment 2. Administration > User Management > Users* 3. Administration > Center Management > Restrictions/Associations * Can only edit users with Tutor role. Must have the ability to "Manage" all the roles a user has to edit them. |
College-level Only |
| 30 | Manage Person Groups | Can create/edit Groups. | 1. Administration > User Management > Users* 2. Administration > User Management > Groups * View-only access. |
College (Default) Location Groups Centers Classrooms |
| 31 | Manage System Administrators | The user is allowed to create, edit, and remove other System Users. But can only manage persons with the same or lower user rights. | 1. Administration > User Management > Users* 2. Administration > User Management > Role Group Templates 3. Data Analytics > Email Logs 4. Data Analytics > SMS Logs * Can only edit users with Admin role. Must have the ability to "Manage" all the roles a user has to edit them. Additionally, you must have the same number or more permissions than the Admin you are editing. |
College (Default) Location Groups Centers Classrooms |
| 32 | Media Item Administrator | The user is allowed to create, edit, and remove Media Items (with Media Types). They can also check-in or check-out media. | 1. Centers > Media Checkout > Media Items (with Media Types)* 1. Centers > Media Checkout > Media History * Can only add or edit media items with an existing Media Type created. To edit media types they must also have the Edit Settings permission. |
College (Default) Location Groups Centers Classrooms |
| 33 | Referrals Administrator | Can create/edit all options in the Early Alerts System (Referrals). | 1. Campus > Referrals 2. Administration > Center Management > Referral Templates 3. Data Analytics > Reports > Referral Summary 4. Data Analytics > Reports > Referral Details |
College-level Only |
| 34 | Referrals Issuer | Can create, edit, close, re-open, change the follower, and add comments to a referral in the Early Alerts System (Referrals). | 1. Campus > Referrals |
College-level Only |
| 35 | Resource Reservation Administrator | Can manage Resource Reservations and the configuration settings. | 1. Centers > Resource Reservations 2. Administration > Control Panel > Resource Reservations |
College-level Only |
| 36 | Send SMS | The user is allowed to send SMS. | The user is allowed to send SMS. | College-level Only |
| 37 | Take Class Attendance | Can take attendance but not edit any class related information. | 1. Centers > Standby Logs 2. Centers > SI Attendance |
College (Default) Location Groups Classrooms |
| 38 | View "Daily Viewer" | Can view the "Daily Viewer" for center attendance. | 1. Centers > Daily Viewer | College (Default) Location Groups Centers |
| 39 | View "Who Is In" | Can see currently signed in Students/Tutors. | 1. Centers > Manage Center | College (Default) Location Groups Centers Classrooms |
| 40 | View Class Attendance Reports | Can only see reports which are related to SI Class attendance reports. | Data Analytics > Reports > SI Attendance Reports | College (Default) Location Groups Classrooms |
| 41 | View Student Lists Reports | Can only see general reports that contains user lists. | Data Analytics > Reports > General Reports | College-level Only |
| 42 | View Administrative Reports | Can see administrative reports. | Data Analytics > Reports > General Reports: | College-level Only |
| 43 | View Appointment Reports | Can only see reports which are related to Appointments (e.g. Appointment Schedule). | Data Analytics > Reports > Centers > Appointment Reports | College (Default) Location Groups Centers |
| 44 | View Appointments | Can only view appointments. | 1. Centers > Appointments > View All 2. Centers > Tutor Schedule* * View Only Access. |
College (Default) Location Groups Centers |
| 45 | View (Center) Attendance Reports | Can only see reports that are related to Center attendance tracking. | Data Analytics > Reports > Centers Reports
|
College (Default) Location Groups Centers |
| 46 | View Non-Anonymous Survey Results | Can see reports for surveys including student data. | Data Analytics > Reports > Session Logs: | College (Default) Location Groups Centers |
| 47 | View Registration Reports | Can see all reports related to Registration (e.g. Student Registrations, Course Registrations). | Data Analytics > Reports > General Reports: | College-level Only |
| 48 | View Security Role Reports | Can see security role and permission reports. | Data Analytics > Reports > General Reports | College-level Only |
| 49 | View Session Logs | Can view session logs and tutoring/session assessment reports. | 1. Centers > Session Logs* * View-only access. |
College (Default) Location Groups Centers Classrooms |
| 50 | View Statistical Reports | Can only see general summarized reports. | Data Analytics > Reports > General Reports
|
College (Default) Location Groups Centers Classrooms |
| 51 | View Visits Reports | Can see all Reports related to visits (e.g. New Visitors, Visits History). | Data Analytics > Reports > Centers Reports | College (Default) Location Groups Centers |
Apply a Role Group Template to a User
- Go to Administration > User Management > Users.
- Search for the user who should receive the template using the filters on the left side of the screen. Click on their name.
- Click on the Security tab and set them as a System User by clicking the checkbox.
- Select the Role Group from the “Apply Template” drop-down menu.
- Click Save Changes.
This user will be given the permissions from the template.
Previous: Using SMS with Accudemia | Administrator Quickstart | Next: Setting Up Restrictions