Generating Reports

Purpose: Reports are our reward for all the time spent collecting attendance, working with students, maintaining the tutors and their schedules, working with IT to upload data imports, and all the system setup completed in Accudemia. This page introduces the basics of reporting features in Accudemia, covers how reports are organized in Accudemia, and provides information about the actual reports, including what data they contain and their purposes.

How to Access From the Main Menu: Data Analytics > Reports

There are three main sections of the Reports.

1. General: Reports for administration purposes, such as Subjects, Student Information, and more.
2. Centers: Reports related to Center attendance.
3. SI Attendance: Reports related to SI Class Attendance.

Reports can be run once, or they can be shared with others (via email like with outside stakeholders who may never go into Accudemia itself), memorized (for future use with all the same filters and options selected), scheduled (to go out to users regularly), or added as a favorite (that just marks this as a report you like to run).

Memorized, Scheduled, and Favorite reports all have an individual section to browse these reports if they need to be updated, edited, or removed/inactivated.

This paragraph is meant to help you know if this report is the one you want to run before running the report or searching for another report.

Reports offer various output options.

• Show Pie Charts - This option is available for reports that can display statistical data in a pie chart such as Surveys.
• Grouping Criteria - This option groups the report into sections based on either Tutors, Subject Areas, Centers, or Services.
• Show User ID - This option allows includes the IDs of the Students on the report. This option only appears for College and Center Admins as well as Tutors and other System Users who have been granted permission.
• Include CRN - This report option is used on Class Attendance reports displaying the individual section's Class Registration Number (CRN) for each Class being tracked.
• Create Group - This option is typically available on most reports and will create a “Report-Generated Group” based on the filters selected.

Once ready to pull a report, choose from the following formats:

• Portable Document Format (PDF)
• Excel (XLS)
• Word (DOC)
• Web Archive (HTML)
• Extensible Markup Language (XML)
• Comma Separated Values (CSV)

Depending on the report type, there are different filtering options. Common filters include:

• Period: This filters information for a certain amount of time, like “Today”, “Last week”, “Last month”, per “Semester” or “Custom Range.“
• Locations: This is where the sign-in kiosk was assigned when the student signed in or was signed in by an admin or tutor manually.
• Services: This is the service selected at the Kiosk or set when manually signing in a student.
• Subject Areas: This is the subject area selected at the Kiosk or set when manually signing in a student.
• Instructors: This is the instructor selected at the Kiosk or set when manually signing in a student.
• Students: This is the student signed in or related to the type of report.
• Tutors: This is the tutor signed in or related to the type of report.
• Groups: This is a list of students or tutors (typically imported or manually created) related to the type of report that you want to pull information on.

This is a quick preview of a sample report to determine if this report has the information that you are looking for in it.

Previous: Setting up your Sign-In Computers | Administrator Quickstart | Next: Importing Student Data