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Welcome to AccuClass
Below you will find the first steps when setting up your Accuclass account
To set up your Timezone go to Advanced Options and click Settings.
Once there simply select your timezone from the drop-down box (default is EST).
Click the button to save your timezone.
To set up your Attendance Statuses & Rules go to Advanced Options and click Settings.
Default Class Times
Once there simply select your Default Class Times, this is option lets you select the class length per day (recorded in minutes).
Next, Click on the [Customize] button next to Statuses, Rules, ect… under Attendance Settings.
Attendance Settings
What is the Attendance Settings section? This is the attendance labels that you use for your Roll Call. There are several that are pre-determined such as Present, Absent, Tardy, Left Early, and Excused.
Available Statuses
In this section you can customize your statuses names, you can set them a specific color and count
Selection Rules
This is where you determine all the rules that you want your sign-ins to follow. You can set the following rules:
- What status is given if the student signs-in/signs-out correctly.
- What status is given if the student neither signs-in/signs-out.
- What status is given if the student is late by X minutes.
- What status is given if the student is late by X minutes or never signs-in (but signs-out)..
- What status is given if the student is late by X minutes (or more) before the class ends..
- What status is given if the student does not sign-out.
Click the button to save your Attendance Settings.
This section only applies to those people who are using a PC Sign-in Station or the AccuClass App
To set up your Semester go to View / Edit Classes under Classes.
Next, click on Semesters and then Create New and fill in the following info:
- Semester Name: Complete with the name of your semester.
- Start Date: Complete with a reference date for the conference.
- End Date: Set up the dates that the conference is going to take place.
Click the button to save your Semester.
There are two ways to enter your students:
- Using an Import in which you must create a .CSV file with all the Students data. using this method it will automatically have all your student data available to you.
- Doing it manually: Input your Students information through AccuClass.
To manually enter them you must go to the Students and Enrollment section under Students of the main menu.
Once there click Create New and fill in the following info about your student:
- General information
- Unique ID (Required)
- First Name (Required)
- Last Name (Required)
- Preferred Name
- Card Number (Will default to ID if none specified)
- Upload a Picture
- Security
- Password
- Repeat
Click the button to save your Students data.
There are two ways to enter your instructors:
- Using an Import in which you must create a .CSV file with all the Instructors data. using this method it will automatically have all your Instructor data available to you.
- Doing it manually: Input your Instructors information through AccuClass.
To manually enter them you must go to the Instructors section under Classes of the main menu.
Once there click Create New and fill in the following info about your instructor:
- General information
- Unique ID (Required)
- First Name (Required)
- Last Name (Required)
- Preferred Name
- Upload a Picture
- Security
- Password
- Repeat
Click the button to save your Instructors data.
There are two ways to enter your classes:
- Using an Import in which you must create a .CSV file with all the classes data. using this method it will automatically have all your classes data available to you.
- Doing it manually: Enter the Classes and their Schedule.
To manually enter them you must go to the View/Edit Classes section under Classes of the main menu.
Once there click Create New and fill in the following info about your class:
- Semester: Fill in the name of the semester the class is occurring.
- Unique Code: This can be anything that will uniquely ID the course. (Session MAT-101-01,CRN 0488-981,etc.)
- Class Name: Fill in the name of the class.
- Department (Not Required): Fill in the Department. (English, Mathematics, Science, etc.)
- Instructors: Add the Instructors who will be managing the Roll Call or Sign-ins for the class so they'll have access to it when they login to AccuClass
- Add schedule: Select the day of the week in the dropdown box to add days that the class occurs. Adjust the times and set the classroom. (A sample will be given if none have been created.) You can also schedule one-time meetings for specific dates if you do not meet on a regular day and time of the week.
- One-time meetings: This section to set the schedule based on specific dates instead of recurring days of the week.
- Allow signing-in early by: Select the time you will allow students to sign in early by (in minutes).
- Allow signing-out late by: Select the time you will allow students to sign out late by (in minutes).
- Check sessions after saving: select Manually if you are changing the schedule manually from a previously saved class if not select Automatically.
Click the button to save your Instructors data.
There are two ways to enroll students:
- Using an Import in which you must create a .CSV file with all the student enrollment data. Using this method it will automatically enroll all your students in their classes.
- Doing it manually: Select each class that the student is enrolled to.
To manually enter them you must go to the Students and Enrollment section under Students of the main menu.
- Once there click on Enrollment on the student you want to enroll.
- Then select the class from the drop-down box.
- If you accidentally select the wrong class you can remove it by clicking the minus sign.
- When finished click the button.
You can also enroll the students similarly under the Classes section. Just select the class first and then choose the students you want enrolled in it.
Click on an option below to choose how you would like to track attendance for your classroom!
To find out which attendance method is best for you, visit Recording Attendance
To view and edit the attendance of a class go to the Attendance section and click on Sheet.
Once there you will be prompted to select the class your want the Attendance Sheet to be pulled. Select the class and click the View Attendance button.
At this point you will see a complete chart of the students and the days of the semester with the attendance data.
There are multiple ways to edit attendance:
- To edit the attendance for a particular day, select the appropriate column for that day. This will open the Roll Call for that day.
- To edit the attendance for a student, select the student by clicking on their name. This will open the students Attendance Logs for every day.
- To edit the attendance for a particular Log, select the appropriate log for that day. This will open the Attendance Details for that log.
You can click the Hide Totals button if you would like to view the charted data without the text summary for each student.
To export your data go to the Advanced Options section and click Export Data.
You can download your data by clicking the Download lightened text. You are able to download your data as .CSV , HTML and Excel 2007/10 file..
- The data you can download is:
- Students
- Instructors
- Instructors Assignments
- Enrollment
- Classes
- Card Swipes
- Attendance
- Attendance Swipes
- Attendance Summary By Status
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