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Staff QuickStart Guide

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Below you will find the first steps when setting up your Accucampus center staff account:


Center staff should have been given their login information to access AccuCampus by the admin. The information provided should include:

  • Domain - This is the campus domain
  • Email - your email
  • Password - the password assigned by the admin (you will be able to change it once logged in)

Once you have all of the login information you are ready to Login to AccuCampus




After you have all the Login information you will be able to log into AccuCampus on a computer using the normal login or on a tablet/phone using the login app instructions

Login Using Computer

To login to AccuCampus go to www.accucampus.net and fill in all of the information needed to login:

  • Domain - This is the institutions domain
  • Email - your email
  • Password - the password assigned by the admin (you will be able to change it once logged in)
look at the example below:

Login Using AccuCampus App

To login to AccuCampus using the app you must first install the app, for instruction on how to download the AccuCampus app click here. (coming soon)

Once the app is downloaded you can sign in by clicking Login with username & password, and then enter the following credentials:

  • Entering your campus Domain
  • Entering your Email
  • Entering your Password
When finished click Log In.

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Using the AccuCampus Interface

In this section, we explore the AccuCampus layout so you'll know exactly where all your options are in the system.

The Layout

In this section we explore how the AccuCampus layout is setup and used.

Announcements

This section will display any software updates recently published, scheduled maintenance, or AccuCampus announcements.

Mobile Options

This section will display a QR code used to scan in a Student to a Class on campus. It also has the link to download the app if they don't have it.

Personal Options

This section will show you options related to your role in AccuCampus as well as options to logout, update your preferences, get help, create tickets and more!

The Main Menu

These are the home screen options below. It is the page that contains all of the menu options to interact with the AccuCampus Website.

  1. General: This area is used by Administrators of AccuCampus to manage Locations, Courses, Services, and Users (Students, Instructors, Tutors, System Admins, etc.).
    • Users - To add and modify students, tutors, instructors, staff, system users, and groups.
    • Services - To add and modify services that locations will offer.
  2. Center Attendance: Displays center items to edit, see and set appointments, session logs, tutor schedules and others.
    • Session Logs - To enter comments on sign-in sessions or to modify session records.
    • Sign-in Stations - To define a location's sign-in stations.
    • Who's In - To check who is signed in.
    • Appointments - This module schedules appointments between a student and a tutor. Options such as Edit, Cancel, Avoid, and Re-Schedule help you manage your records easily.
    • Intake System - To manage when people can get into the session.
    • Reports - Displays Reports related to Center Attendance. Depending on the Report Type, you have different filter options to choose from.
  3. Action Plan: This is the referral section that allows you to create Action Plans that help the students succeed.
    • Action Items - Create/edit/delete an Action Item for Students to complete.
    • Action Packs - Create/edit/delete an Action Pack of Action Items for Students to complete.
  4. Events: This is the Seminars/Events/Workshops section that allows you to create Badges or QR labels to help track students during the workshops. You can also create Certificates for those who attended.
    • Badges - Displays the options for Designing, Saving, and Printing Badges for Users.
    • Certificates - Displays the options for Designing, Saving, and Printing Certificates for Users.
    • QR Labels - Displays the options for Designing, Saving, and Printing QR Labels for Users.



This article explains how to add or remove a staff schedule for yourself. In order to do this, you must have permission within the system.


1. Log into AccuCampus by going to accucampus.net/yourinsitution in any browser.

 



2. Use the Search Box at the top of the screen to search for yourself. There are two ways to search:

2a. Enter your card number and hit enter.



2b. Type your name followed by in:user and hit enter.

 




3. Click on your name in the search results.

3a. If using the card number method, all of your session logs will be pulled up along with your profile page. Click on the link that lists your role(s) next to it.



3b. If using the name followed by in:user search method, only your profile page will appear in the results.





4. Selecting your name will bring you directly to your user profile page. Here users can edit or view information about themselves.  





5. On the right-hand side under More Actions, click Staff Availability

Note: This availability of this option is based on your user role. Not all roles will have the ability to manage their own schedules. Check with your administrator if you do not have this option.





6. At the top of the page, the are service availability options. You can either be available for all services, or available for specific services. Check with your administrator before adjusting these settings.






7. In the middle of the page, there are course availability options. You can either be available for all courses, or available for specific courses or course groups. Check with your administrator before adjusting these settings.





8. At the bottom of the page, you have the ability to enter a specific schedule or to be available at any time. A specific schedule can include regular work hours, off-times and extra work hours for specific dates.





Adding Regular Work Hours

NOTE: Each individual day of a regular schedule will needed to be added separately. You will need to repeat these steps if you have a recurring schedule.

9. Click Add Schedule.



10. Click Regular Work Hours.



11. Choose a day of the week that the schedule will apply to.



12. Enter the time period that you will be available.



13. Enter the location where you will be available.



14. Choose if you will be available for appointments, walk-ins or all. 



15. If desired, enter a max # of attendees for appointments.



16. Click Save Changes.





Adding Off-Times

NOTE: Each off-time will needed to be added separately. You will need to repeat these steps if you have a recurring schedule.

9. Click Add Schedule.



10. Click Off-Time.



11. Enter the start date and time and end date and time for the Off Time.



12. Click Save Changes.





Adding Extra Work Hours

NOTE: This feature allows you to add additional work hours for specific days outside of your normal schedule, such as for special events.

9. Click Add Schedule.



10. Click Extra Work Hours.



11. Enter the start date and time for the extra hours.




12. Enter the end date and time for the extra hours.



13. Enter the location for the extra hours.



14. Enter whether you will be available for appointments, walk-ins or all.



15. If desired, enter a max # of attendees for appointments.



16. Click Save Changes.






This article explains how to set up a Sign-in Station or Kiosk for a Center. In order to do this, you must have permission within the system.

1. From the Main Sidebar, hover over Center Visits.





2. Click Sign-in Stations.





3. Find the Sign-in Station you wish to use and click Install Here next to it.





4. A pop-up box will appear confirming that the sign-in station has been installed. Sign out of AccuCampus to begin using the sign-in station.






  1. At a Sign-in Station or Kiosk simply type in your ID number and press enter/return.


  2. Now you'll be asked if you want to "Sign-in as a Student" or "Sign-in as a Tutor" (Terminology may differ based on setup). Select the second option.


  3. Once you select that AccuCampus will start recording your work hours.


  4. The final step is to simply enter your ID again to sign-out at the end of your shift.


If you recently signed in you may receive this message to confirm:






Click here to go back to the Main AccuCampus Documentation page.

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