Note: Your actual access is set by your college administrator, so some of these actions might not apply to you.

Sign-in Stations

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How to Access: Center Attendance > Sign-in Stations

Purpose: Used to create, edit, and manage the Sign-in Stations for Center Attendance at your Locations in AccuCampus.

  • Create New- Use this option to create a new Sign-in Station(see details in next chapter).
  • Uninstall Station - Use this option to uninstall a Sign-in Station.
  • Waiting Lines - Select this option to configure the Waiting Line features(see details in next chapter).






Create a new Sign-in Station screen

Purpose: Used to create and edit a Sign-in Stations for Center Attendance at your Locations in AccuCampus.

General Options

  • Station Name -This is required, type in the name for this Sign-in Station/Kiosk.
  • Title - This is required, type in the text that will be displayed to the users of this Sign-in Station/Kiosk(“Swipe your card or type your ID” is the text by default).
  • Instructions -This is optional, type in the Instructions that will be displayed to the users of this Sign-in Station/Kiosk.
  • Tracking Mode -Select between Center Attendance and Class Attendance.
  • Sign-In/Out Mode -Select between Multi-step, Single-step, and Manually Selected modes.
  1. Use Manually Selected to select a specific class, course, or seminar, and have multiple attendees sign-in.
  2. Single-step Kiosk allows people to sign-in to the Class, Course, or Seminar based on schedules just by swiping their ID card or typing their ID.
  3. Multi-step Kiosk allows people to select additional options such as Location, Tutor, and Course before signing-in.
  • Admin Passcode - This is a simple passcode that allows the Administrator to change the event or enroll visitors, please notice that if you leave this empty any user can perform the above-mentioned actions.
  • Show results for - Use this option to specify for how long a confirmation msg will be shown on the screen after a sign-in/out
  • Show visitor IDs - Use this option to enable/disable showing the user ID.
  • Show visitor names - Use this option to enable/disable showing the user name.
  • Show visitor photos - Use this option to enable/disable showing the user photo, after enabling this option you will be able to select from 3 picture sizes depending on your needs, options are small(40 pixels wide), medium(150 pixels wide) and large(300 pixels wide).

Location Selection

  • Locations - Select the location(s) where students can sign-in. Students will be prompted to pick one of them (only if more than one is selected), as soon as you select a Location a link to “Edit Settings” will be shown next to the Location Name, see details below.

Survey Integration

  • Survey Provider - Use this to add a survey at sign-out. If you want the survey to be sent by email you need to Create a Rule instead.

Beacon Integration -Use this to set up beacons for this sign-in station.

  • Beacon Profile - This option will only show if you enable the Beacon Integration checkmark, please select the Beacon Profile you would like to use.

SAVE AND INSTALL HERE - This option saves the Sign-in Station and Executes it, so this machine will become a Sign-in Station, you would need to log-out of Accucampus to start using the Sign-in Station, please see details below.

SAVE WITHOUT INSTALLING - This option saves the Sign-in Station and shows a list of available Sign-in Stations, you can run a Sign-in Station in that Screen.

CANCEL - Use this option to go back to the previous screen without saving the information.



Edit Location configuration

When creating a Sign-in Station you will need to select a Location, this is where the “Edit Configuration” link will be shown:

General

  • Show location attendance summary at sign-out- Please select this option to show a message in the screen with information about the Location attendance information, then proceed to determine the duration for such a message below in the Duration option.
  • Duration- Please select the duration of the msg from the option above, your options will be 15 sec, 30 sec and 60 sec.

Service Selection

  • Selection- This setting determines if the service selection is displayed. If disabled, this step will be skipped. In 'Auto', the services will be displayed for selection only when there's more than one service available for a location. When only one is available, it will be automatically selected. The services displayed will depend on those assigned to the location which is selected by the student signing in.
  • Allow selecting none- Please enable this option to allow to skip Service selection.
  • Allow selecting multiple services- If there is more than one service for a Location this option allows you to select many services instead of just one.
  • Show attendance summary at sign-out- This option allows us to show a msg with Attendance summary info at sign-out.

Course Selection

  • Selection- Whether the course selection is displayed. If disabled, this step will be skipped. In 'Auto', the courses the student is enrolled in will be displayed for selection, only when there's more than one available.
  • Allow selecting none- Please use this option to allow to skip Course selection.
  • Show attendance summary at sign-out- This option allows us to show a msg with Attendance summary info at sign-out.

Staff Selection

  • Staff member's roles- Whether the staff selection is displayed. If disabled, this step will be skipped. In 'Auto', the staff users will be displayed for selection only. People listed depend on the staff available for the course and services selected.
  • Selection- Please use this option to set the rules to select the Staff, this option will allow you to set rules for Staff work balancing purposes.
  • Display at- Please select between Sign-In OR Sign-Out.
  • Allow selecting None- Please use this option to allow skipping this selection and select none.
  • Show scheduled only- Please use this option to allow in the list only the Staff with scheduled time.
  • Remember selection for two weeks- PLease select this option to allow the system to remember these choices for 2 weeks.
  • Show Attendance Summary at sign-out- This option allows us to show a msg with Attendance summary info at sign-out.

Security

  • Accept unknown users- Please use this option to allow unknown users in.
  • Create new users- Please use this option to allow for the creation of new users.
  • New user's roles- Please set the roll that the new rules will have. (If allowed to create new users)
  • OK- Please use this button to accept all changes and to enter all information set above.
  • CANCEL- Please use this button to roll back to the previous screen without saving.



Waiting Lines List


Purpose: Used to create and edit Waiting Lines at Locations in AccuCampus.

General Options

  • Create Line -Please use this option to create a new Waiting Line(see details in next chapter).

* Sign-in Stations - Please click this button to be redirected to the Sign-in Station Screen.

Waiting List/Rows Options Please notice that for each Waiting List in the list there are 2 buttons in the right-hand side,

  • Manage -Use this option to see/edit the current Waiting Line specifications.
  • Delete - Click this button to Delete the current Waiting Line.






New Waiting Line/Editing Waiting Line

Purpose: Used to create OR edit Waiting Lines information, the only difference between the options is that page will populate existing information if you are trying to EDIT a current Waiting Line, it will show empty fields for NEW.

General Options

  • Name -This is required, please type in the name for this Waiting Line.
  • Location - This is required, select the Location that this Waiting Line will refer to.
  • Description -This is optional, type in the Description for this Waiting Line.
  • Active -Select this option to enable/disable this Waiting Line.

Tracking Information You can set this line to a specified service, event or staff member. Whenever attendees sign-in they will be put in the corresponding line based on what they select. This way you can have multiple waiting lines at the same time in the same location. If you want to have a single line in the specified location, leave the next fields empty.

  • Service -Select default values for Service.
  • Course - Select default values for Course.
  • Staff - Select default values for Staff.

Remote Access Enable remote access to allow students to add themselves to the waiting line. The message fields accept tokens. Enter {none} to disable a specific message. Valid tokens are {Position}, {WaitTime}.

  • Enable joining using the App - this option allows us to enable/disable joining via the APP.
  • SAVE - This option saves the Information.
  • CANCEL - This option quits the page without saving.

Assigning a beacon to a Sign-in Station

This option can be available depending on your permissions, please contact your administrator for help

Once the Beacon Profile is set up, you will need to assign it to an already created sign-in station.

From the Main Sidebar, hover over Center Visits and click on Sign-in Stations:

Click the Sign-in Station that you want to assign the beacon to edit it.

In the Sign-in Station data go to the Beacon Integration section and enable it, now select the beacon profile from the list and save all changes.

After clicking this option a page with all Sign-in Links associated with this Station will show:

Main options:

  • Create New- Use this option to create a new Sign-in Link.(see details below)

Row options:

  • Get Link - Use this option to obtain this Virtual Sign-in Link URL link.
  • Delete - Use this option to delete this Virtual Sign-in Link.




Next, we are going to set up the Virtual Sign-in options. Please follow all steps using the explanations provided:

  • Section 1- Instructions before signing-in:

The administrator/tutor will set the instructions for the students to see before starting the sign-in process.

  • Section 2- Joining the virtual session:

The administrator/tutor will set the instructions to join the session. If you want to use the URL configured in the Staff User Profile Information then enable the option “User staff member's link when available”, however, if you want to specify a different URL for the online session please put the new URL in the “Session Url” field shown below (and make sure the option “Use Tutor Connect Links when Available” is not enabled). Set an expiration time for the link(this is very important to prevent users from interfering in someone else's sessions using old links).

  • Get Sign-in Link- Please use this option to proceed to the next screen where the link will be shown, please copy and distribute this link as needed:
  • Go Back- Please click this option to rollback to the previous page without saving.

In Accucampus sending the links for online appointments via Direct-Messaging, Email and/or text messaging to all participants is very important, please follow this step by step instructions. Go to Advanced Options–>Settings–>Rules:


Now click the “Create New” button, in the next screen you will have to select the trigger “When an appointment is created” and the Condition “IsVirtual is Yes”. Then create a “Send Notification” Action and edit it(please see the example below):


In the Action-Screen please make sure to add all data as shown, especially the Token VirtualURL (which contains the link).

Assigning a beacon to a Sign-in Station

Once the Beacon Profile is set up, you will need to assign it to an already created sign-in station.

From the Main Sidebar, hover over Center Visits and click on Sign-in Stations:

Click the Sign-in Station that you want to assign the beacon to edit it.

In the Sign-in Station data go to the Beacon Integration section and enable it, now select the beacon profile from the list and save all changes.




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