Note: Your actual access is set by your college administrator, so some of these actions might not apply to you.

Session Logs

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Session logs are used to store detailed information of users activities in AccuCampus, for each session performed important data is gathered such as:

  • - When did the activity start?.
  • - Who is the user?.
  • - Who did the student meet?.
  • - What role the user is using?.
  • - Where did the activity take place?.
  • - What was the session about (specific courses, services, seminars)?.
  • - Any logs/follow-up information related to this activity?.
  • -When did the activity finish?.

How to Access: Center Attendance > Session Logs

Purpose: Used to create, edit, and manage the Session Logs for Center Attendance in AccuCampus.

Session Log Buttons

  • Create Log - Use this option to create a new Session Log.
  • Swipe a Card - Use this option to create a new Swipe In or Out for a Session Log.
  • Who's In? - Use this option to redirect to the Who's In? section of AccuCampus.
  • View raw Swipes - Use this option to view the Swipes In or Out on a Session Log
  • Search Filter (Magnifying Glass) - This filters the current view of the Session Logs on this screen to only show the Session Logs that match the typed search criteria.


Session Log Options

You'll notice on the right-hand side of every Session Log in this list you have a few options and this is their function and purpose:

  • Delete - This option allows you to delete this Session Log. A confirmation message will prompt you to confirm the deletion so that these are less likely to be deleted by accident.
Search Filter (Magnifying Glass)

You'll notice on the top right-hand side of a magnifying glass, this is the filter area with this option:

  • Search- Use this option to search for a text in all the Logs in Accucampus OR in a certain category as selected below in the “Search in” option.
  • Search in- Use this option to restrict the Search above to a certain Category.

Refine your Search

  • Date Start- Refine your search by picking a Date Start value.
  • Date End - Refine your search by picking a Date End value.
  • Card #- Refine your search by searching for text in the Card # field.
  • User- Refine your search by searching for text in the User field.
  • Location- Refine your search by searching for text in the User field.
  • Course- Refine your search by searching for text in the User field.
  • Status- Refine your search by selecting from the Status list.
  • Service- Refine your search by searching for text in the Service field.
  • Staff- Refine your search by searching for text in the Staff field.


Create a new Session Log

Select Tags - Here you can define tags that may be used and necessary to report on this session later. As an example use of Tags they could be something like their “Tutoring Status” (“Still needs help”, “Progressing”, “Final Session”) in which you could pull a report on the Session Logs of a particular Student when they may have “Still needs help” or pull a list of all the Students who have completed the tutoring program that include a list of all the Students with “Final Session” marked.

General Information

User - This is the Student you want to be associated with the Session Log you are creating.

User is unknown - Use this option if you do not know who the Student was but you need to create a Session Log (for headcount purposes).

Location - This is the Location that you want this Session Log to be associated with as taking place in this Location.

Course / Seminar - This is the Course or Seminar that the Student was receiving assistance with during the session.

Use course schedule to determine log status - This is only used if creating a Session Log for Classroom attendance so that it will check this against the Attendance Rules that will assign an Attendance Status (Present, Absent, Tardy, etc.) to the Class Session.

Services - This is the Service that the Student received assistance with during the session.

Staff - This is the Staff that assisted the Student during the session.

Comments - This is an optional field that you can provide additional information about the Session Log you are creating.

Swipes

In / Out - This is where you can add the time of a Swipe-In or Swipe-Out.

Timeline - This is a visual representation of the swipes collected and if you want to preview the recently added ones you simply click the [Refresh] link.

you must click the Save button at the bottom of this form to save this Session Log



Swipe a Card/Create Swipe

Use this section to create a swipe in/out for a Student in your Location.

  1. Start by completing the following fields:
    • Swipe Type - Choose if the Swipe is a Sign-in or Sign-out.
  • Location - Choose the Location that the Swipe that occurred.
  • Course - Choose the Course that is associated with the Swipe that occurred.
  • Card Number - Enter the Card Number of the Student that this Swipe is assigned. Note: You can use their Card and a Card Reader if available.
  1. Once that is done simply click the Save & Swipe Again button.
  2. Repeat steps 1 & 2 until all swipes have been recorded and when done click the Close button.
The swipes will show below in a Recent Swipes section as you record them so you know where you are at if entering a long list of swipes manually.


View Raw Swipes

Use this section to view the actual swipes in/out for all Students in your Locations.

Raw Swipes Buttons

  • Swipe a Card - Use this option to create a new Swipe In or Out for a Session Log.
  • View Logs - Use this option to view the Session Logs (basically a combination of in/out swipes for a Session.
  • Search Filter (Magnifying Glass) - This filters the current view of the Raw Swipes on this screen to only show the Raw Swipes that match the typed search criteria.




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