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My Logs

Use the option “My Session logs” to store detailed information of the current user activities in AccuCampus; for each session performed, critical data is saved, such as:

  • - When did the activity start?.
  • - Who did the Student meet?.
  • - What role the User is using?.
  • - Where did the activity take place?.
  • - What was the session about (specific courses, services, seminars)?.
  • - Any logs/follow-up information related to this activity?.
  • -When did the activity finish?.

How to Access: Center Attendance > My Logs

Purpose: Used to create, edit, and manage the Session Logs for the current user logged-in in AccuCampus.


Session Log Buttons

  • Create Log - Use this option to create a new Session Log.
  • Swipe a Card - Use this option to create a new Swipe In or Out for a Session Log.
  • Who's In? - This takes you to the Who's In? section of AccuCampus.
  • View raw Swipes - Use this option to view the Swipes In or Out on a Session Log
  • Search Filter (Magnifying Glass) - This option filters the current view of the Session Logs on this screen to only show the Session Logs that match the typed search criteria.



Search Filter (Magnifying Glass)

You'll notice on the top right-hand side of a magnifying glass; this is the filter area with this option:

  • Search- Use this option to search for a text in all the Logs in Accucampus; or in a certain category as selected below in the “Search in” option.
  • Search in- Use this option to restrict the Search above to a particular Category.

Refine your Search

  • Date Start- Refine your Search by picking a Date Start value.
  • Date End - Refine your Search by picking a Date End value.
  • Card #- Refine your Search by searching for text in the Card # field(including partial values).
  • User- Refine your Search by searching for text in the User field.
  • Location- Refine your Search by searching for text in the User field.
  • Course- Refine your Search by searching for text in the User field.
  • Status- Refine your Search by selecting from the Status list.
  • Service- Refine your Search by searching for text in the Service field.
  • Staff- Refine your Search by searching for text in the Staff field.



Session Log Options

On the right-hand side of every Session Log, there are a few options; this is their function and Purpose:

  • Delete - Use this option to delete this Session Log.
A confirmation message will prompt you to confirm this action(this is to prevent removing data by accident).


Edit/View Session Logs

In the Logs list, you can click the user name to see/edit the Session Log:

  • Delete Log- Use this option to delete this log.
  • Tags- Use this option to add a new Tag to this Session Log.
  • New Comment- Use this option to put comments/notes in this log.



Create a new Session Log

Select Tags - Here, you can define tags used to report on this session later. As an example use of Tags they could be something like their “Tutoring Status” (“Still needs help,” “Progressing,” “Final Session”) in which you could pull a report on the Session Logs of a particular Student when they may have “Still needs help” or draw a list of all the Students who have completed the tutoring program that includes a list of all the Students with “Final Session” marked.

General Information

  • User - This is the Student you want associated with the Session Log you are creating.
  • User is unknown - Use this option if you do not know who the Student was, but you need to create a Session Log (for headcount purposes).
  • Location - This is the Location you want this Session Log to be associated with.
  • Course / Seminar - This is the Course or Seminar that the Student received assistance with during the session.
  • Use course schedule to determine log status - This is only used if creating a Session Log for Classroom attendance so that it will check this against the Attendance Rules that will assign an Attendance Status (Present, Absent, Tardy, etc.) to the Class Session.
  • Services - This is the Service that the Student received during the session.
  • Staff - This is the Staff that assisted the Student during the session.
  • Comments - This is an optional field where extra information can be provided about the Session Log.



Swipes

  • In / Out - This is where you can add the time of a Swipe-In or Swipe-Out.
  • Timeline - This is a visual representation of the swipes collected; if you want to preview the recently added ones, click the [Refresh] link.
you must click the Save button at the bottom of this form to save this Session Log



Swipe a Card/Create Swipe

Use this section to create a swipe in/out for a Student in your Location.

  1. Start by completing the following fields:
    • Swipe Type - Choose if the Swipe is a Sign-in or Sign-out.
  • Location - Choose the Location that the Swipe that occurred.
  • Course - Choose the Course associated with the Swipe that occurred.
  • Card Number - Enter the Card Number of the Student that this Swipe is assigned. Note: You can use their Card and a Card Reader if available.
  1. Once that is done, click the Save & Swipe Again button.
  2. Repeat steps 1 & 2 until all swipes have been recorded, and when done, click the Close button.
The swipes will show below in a Recent Swipes section as you record them, so you know where you are at if entering a long list of swipes manually.



View Raw Swipes

Use this section to view the actual swipes in/out for all Students in your Locations.


Raw Swipes Buttons

  • Swipe a Card - Use this option to create a new Swipe (In or Out) for a Session Log.
  • View Logs - Use this option to view the Session Logs (basically a combination of in/out swipes for a Session.
  • Search Filter (Magnifying Glass) - This filters the current view of the Raw Swipes on this screen only to show the Raw Swipes that match the typed search criteria.



Search Filter (Magnifying Glass)

You'll notice on the top right-hand side of a magnifying glass; this is the filter area with this option:

  • Search- Use this option to search for a text in all the Logs in Accucampus , OR in a certain category as selected below in the “Search in” option.
  • Search in- Use this option to restrict the Search above to a particular Category.

Refine your Search

  • All Types- Refine your Search by picking between “Sign-in only Swipes, Sign-Out only Swipes, or both Sign-in and Sign-out swipes.
  • Date- Refine your Search by setting a Date.



Who is In

Using this option, you can access a screen you can see the students currently signed in to the System; you can use the filter on the right to specify a particular center and event.

  • View Logs - Use this option to redirect to the Session Logs page.
  • Sign-Out - Use this option to sign out all students currently in the center.
  • Random Pick- Use this option to select some students randomly.



for this example, we request one random student:

This is the result:

  • Refresh- Use this option to update the list with the newest information.
  • Export- Use this option to export the list of students to an Excel file.

This is an example file:


Watch these short videos of main features in this screen

-How to randomly pick users.

-How to export the list of Who's in User?.

-How to set comments in the Who's in screen and how to Sign-out a user?.

Addtional information/articles about this topic