Purpose: To edit the calendar defaults in Off-times and Tutor schedule
Period to Show: Defines to display one or two weeks in the calendars.
First Day to Show: Defines which day to be shown first in the calendars.
Blocks Per Hour: Defines the amount of divisions inside the hour.
Star time: Defines the time from which the calendar will be shown to the user. The start time should never be later than the opening time.
End time: Defines the time till which the calendar will be shown to the user. The end time should never be earlier than the closing time.
Associate tutors with all subject Areas: It associates tutors to all subjects by default.
Maximum sign-in duration: Sets the maximum time that an user is signed in.
When is longer than…: It shows a customized message if the sign in duration is longer than X minutes.
When a non existent student signs-in: Allows to save or discard an session log, when the user is not in the college database.
Allow Multiple Services check box: It allows to students select multiple services at sign in station.
To define the options shown in the Center sign in screen
Allow who is in: Check this box if you want to display the “Who’s In” button and have the Who’s In screen
Allow new students: Check this box if you want students who are not already in the Accudemia database to be able to first register, and then sign in. If this option is not checked, you can modify the default error message shown when a non-existing student tries to sign in on the Screen Captions tab.
Allow homepage access: Check this box if you want students to have access from the sign-in screen to their homepage. You may want to disable this to avoid your center’s sign in screen from being overused by student
Purposes: Customize your activity tracking screen.
Selection
Required: If you choose this option, the student has to select a tutor to be able to sign in.
Optional:The option (none) will appear in the tutors list. Choose this selection if your center offers self-study for example.
Do not show:The Tutors list won’t show during the sign in process.
You have the option to show the available tutor a certain amount of minutes ahead of the current time. This allows for example a student who is signing in early for an appointment to select the tutor.
Availability
Use Schedule Information: Only the tutors that are scheduled to work for the selected subject and services will appear.
Use Registration Information: Only Tutors assigned (scheduled) for the chosen subject will be shown.
Show Everyone:Show every active tutor for the college.
Display at
Sign In: Prompts for tutor selection during sign in.
Sign Out:Prompts for tutor selection during sign out.
Sign In (Allow selection at sign out): Prompts for tutor selection during sign in, but allows students to select an unknown tutor and then prompts them again during sign out. The unknown option will appear during sign in.
Selection
Required: If you choose this option, the student has to select an Instructor to be able to sign in.
Optional: The option (none) will appear in the instructor list. Choose this selection if your center offers self-study for example.
Do not show: The Instructors list won’t show during the sign in process.
If there is only one assigned instructor to a class and your are choosing the “do not show” option and check the “use registration info” box, this instructor will be automatically recorded at sign-in.
Selection
Required: If you choose this option, the student has to select a subject to be able to sign in.
Optional: The option (none) will figure in the subject list. Choose this selection if your center offers self-study for example.
Do not show: If you don’t need to track the subjects at your students, choose the “Do not show” option. This is useful if you only want to track student’s sign-in and sign-out time without tracking the reason for their visit
Default : Choose which subject to show as default.
Use Student Enrollment check box:Check this button if you want to show only the subjects the student is assigned to. This will make the sign in a lot easier for the student.
Selection
Required: If you choose this option, the student has to select a Service to be able to sign in.
Optional: There will figure the option (none) in the Services list.
Do not show: The Services list won’t show during the sign in process.
Default: Choose which Service to show as default.
Allow multiple services check box: Check this button if you want to show more than service to be selected. This is useful if students come to your center for multiple activities and you want to track them separately.
Allow Creating Appointment: Set time restrictions for new appointments.
In the next term: Allow students to set appointments the next term, if the tutor has set his schedule on it.
If the student does not have one with the selected tutor in the selected day: Use this to prevent a student from creating multiple appointments in a single day.
Maximum hours per week: Set the maximum time per week that students or tutors can set an appointment.
Duration Restrictions: Set maximum and minimum appointment length. Also, you can set appointment default length.
Count visit towards appointment if sign in is: Set the time range limit to accept an appointment as “show”. You can set the minimum time that users must stay in the appointment, using “And stays signed in for at least 'x' minutes” check box. This option forces users to sign out.
Allow only the following days: Restrict the date of the appointments.
Enables users to receive confirmations and reminders via emails. This behavior can be changed by accessing to My Settings.
Send reminder “X” hours before the appointments start: Choose to receive reminder via email before an appointment begins. The time set is used by default.
Send confirmation by email: Choose whether to send a confirmation email when someone creates a new appointment.
This settings use your primary email address.
This feature allows to send SMS notifications for upcoming appointments. You need to purchase AccuCredits to enable this feature.
Learn More.
Send reminder “X” hours before the appointments start: Choose to receive a mobile text message notification before an appointment begins. The time set is used by default.
Send confirmation by SMS: Choose whether to send a confirmation message when someone creates a new appointment.
Sets values to your classes by default.