Purpose: To edit, delete and add subject areas or courses into to your Accudemia College Account.
Way to Access: Administration> Subject Areas.
Accudemia lists your Subject Areas in the grid of the Subject Area screen.
For tracking center attendance, it is only important to define subject areas if you wish students to sign into centers and track subjects.
Tracking of subject areas can be disabled for center attendance. If this is disabled you don't need to create subject areas or classes (unless you also use class attendance).
Note that subject areas are college wide, while services are only for a center. Collecting this data makes it possible for Accudemia to report on the usage of your facilities based and break that information down by subjects. Also, note that a student may sign in to many services, while only to one subject.
If the subject area has multiple classes, Accudemia will display a pop up window with a drop list to select the class to modify.
Create New: To create a New Subject Area.
Edit: To edit Subject Area information.
Delete: To delete Subject Area.
Drop/ Undrop
Purpose: To drop or undrop students from classes. Registered students can be dropped. Dropped students are unregistered from a class and the drop date is marked in the system. Students can be unregistered without being dropped through the student registration screen (In User Accounts), but no record remains of those actions and is as if the student never registered. Dropped students can be listed in the class attendance reports. The list shows the student's name, User ID, Email address, date of registration and if the class was dropped, the date it was dropped. The Status icon shows green when the student is active in the class, red if dropped.
To drop a student: Select the student from the list and click on the Drop button
To undrop a student: Select the student from the list and clock on the Undrop button
Session History
Purpose: To cancel or restore sessions. In this screen you will see a list of past sessions for the class selected in the previous screen. You can use the filter option on top the top to filter search sessions for specific dates.
Canceling Sessions: Select one or more given sessions (with the green icon under the Given column) from the list, the click on the Cancel Sessions button on top.
Restoring Sessions: Select one or more canceled sessions (with the red icon under the Given column) from the list, then click on he Restore Sessions button on top.
Advanced Scheduler
Purpose: To enter the schedule and exceptions for a class. This screen shows the Weekly Schedule and the Exceptions for a class in separate tabs.
The Weekly Schedule: To view the weekly schedule of your class click on the Weekly Schedule tab. This tab is opened by default when entering this screen. The weekly schedule defines the normal schedule for a class that repeats every week and any cancellations of that weekly schedule.
Creating New Weekly Sessions: Click on the Create New button on top of the Weekly Sessions list. A pop up window will appear and prompt you to enter a classroom, day of week, time and duration. Past sessions are not modified when the weekly schedule is modified. If you want to update past sessions based on the current weekly schedule see the Updating Past Sessions section.
Deleting Weekly Sessions: Click on the Delete button on top of the Weekly Sessions list. Past sessions are not modified when the weekly schedule is modified. If you want to update past sessions based on the current weekly schedule see the Updating Past Sessions section.
Updating Past Sessions: If you modify the weekly schedule and wish past sessions matching the current weekly schedule be created, click on the Update Past Sessions button. You will be able to create or delete past sessions. You may also delete only unattended past sessions by checking the corresponding option.
Exceptions: To view the exceptions click on the Exceptions tab. Exceptions are extra classes that are only offered once.
Creating New Exceptions: Click on the Create New button on top of the Weekly Sessions list. A pop up window will appear and prompt you to enter a classroom, day of week, time and duration.
Deleting Exceptions: Select an exception from the list, then click on the Delete button.
View Schedule
Purpose: To display Class schedule in a calendar.
Edit: It access to Advanced Scheduler Screen.
Display Dates From: Use Filter tool to select the date from when classes will be displayed.
Code: Subject Area Code. Type the Prefix at the first text box. Type Number at second box.
Title: This field is the name of the subject area.
Description: Type any description of the subject area This will be displayed at Subject Areas list.
Active: To set the status of the subject. It will not be displayed in any report.
Has Scheduled Classes: Check the Box “Has Scheduled Classes” to add classes.
Select the centers where this subject Area will be available. All items will be selected by default.
Select the tutors that will be tutoring at. There is other list with tutors related to all Subject Areas.
Registrations for Term. This registration must been selected for a Semester/Term
Instructors: Select the tutor who is related to the class. It creates a class by default after click over Save Changes.
Student Enrollment: Select the enrollment students to this subject area in the selected Semester/Term.
A new Tab will be displayed: Scheduled Classes
Purpose: To Create, Edit and Delete Classes.
Create New: To create a New Class related to the edited Subject.
Edit: Allows to modified and change some options of the Class.
Delete: Delete the selected class.
After click over Create New, a pop up window will be displayed with the following tabs:
Schedule: Schedule Class Information.
Classroom: Location where the class is going to take.
Date & Time: Schedule your class information.
Start Time: Class start time.
Duration: Class duration.
Instructors: Select the tutor who is related to the class.
Student Enrollment: Select the enrollment students to this subject area in the selected Semester/Term.