Table of Contents

Sign In Station

Computers

Purpose: To define Location Sign in Station and set for a classroom or a center.
Way to Access: Administrations> Sign In Stations> Computers

When a machine is set as a sign in station, the [yourcollege].accudemia.net site redirects the user to a center sign in station screen and students and tutors can sign in to the center. Signs in can only be performed from a Sign In Station, except for manual session log editing by system administration.

To create a new sign in station, follow these steps:

  1. Click on the “Make me a Sign In Station” button.
  2. Enter the Name of the new Sign In Station.
  3. (Optional) Enter a description of the Sign In Station.
  4. Choose the Location for which you want to create the Sign In Station.
  5. Click on “Save Changes”

If a station was already created for the machine you are using, you will see the following button text: Remove this sign in station (e.g. demo station)

To remove a Sign In Station from the current computer, click on the “Remove this sign in station (e.g. demo station)” button.

To delete a Sign In Station (any sign in station from the college or center), select a station from the grid and click on the Delete button. This action can be performed from any machine and it must be used with extreme care, as the page that will normally appear on the sign in station terminal will no longer, and instead the external URL (or default page) will appear.

Center Sign In Station

Sign In Station Screen

Users are signed-in to for example a center thru the centers sign-in screen. Every center place has their own center sign in screen, and every center has their own custom settings. The Center Sign-in screen has a welcome message on the top. The text displayed just like many other messages can be changed thru the Center Settings. The current date and time appear under the ID Entry box.
The user will see an ID Entry box with the student sign-in screen shown as a default.

Your local time is shown using your college time zone. If the time is incorrect, you must correct this in your college settings screens. The sign-in ID is set by default to the social security number format (999-99-9999). However, you can change the ID format to whatever you like via the College Settings screen.

Signs in are registered thru the Sign-In Stations screen. Student Sign-In is the default. To sign in, the student simply enters his ID number in the ID Entry box and press the “Enter” key or clicks on the forward arrow. When entering an ID in the box, one of the following will happen:

Activity Tracking Screen

Purpose: To allow the student to select the subject he/she will be using.
Way to Access: This screen appears to student during sign in.

This screen is displayed to students upon sign-in. The Activity Tracking Screen may contain up to four panels with the following questions:


You need this selection if you want to track which tutor the student met during the visit.

All this panels depends on your College Settings

After selecting the above, the student has to click on the “Sign In” button to continue.
Depending on the configuration in Center Settings the following reconfirmation message will be shown before signing the student in definitely.

Sign In Confirmation Message
The user will see a confirmation message showing name, sign in date, and sign in time.

Sign-Out Confirmation Message
The sign-out confirmation message appears when students sign out. The message shows the student’s name, sign-out date and time and sign-in period for current session.

Sign In Screen Buttons

Any of the following icons except for the sign in options can be hidden for a center place thru the Station's Options (way to access: Tracking Settings> General> Station's Options).
Here is an explanation of their functionality:
Sign In: Click to sign in as a student. This option is shown as default.
My Home Page: Brings up the Homepage from where students can access College and Center news. The Homepage can also be easily accessed thru the Internet.
Show Students In: Brings up a list of students who are currently signed in.
Show Tutors In: Brings up a list of tutors who are currently signed in.
New Student: This screen allows new students to register themselves in Accudemia.
Forgot Your Password: This screen allows reset or recover your password to registered Accudemia's users.

New Student Screen

Purpose: To register and collect information about new students.
Way to Access: This screen appears to a student during sign-in if their ID is not already in the database.
This screen collects information about the new student, recently created. After typing the student information on the first tab, the new student is able to see the profile questions and complete it.

The profile questions are customizable for your college at the Profile Questionnaire Screen. The configuration will determine whether an answer is required. Questions that require answers are marked with an asterisk on the right side.
After filling all the new information, this new student must click over Save Changes button to be registered to the Accudemia System.

Who Is In Screen

Purpose: To check who is signed in.
Way to Access: Main Sign In Screen Tool bar / Center Attendance> Who’s In

There are two versions of the Who Is In Screen. One is available to all Users from the Sign In Screen (if settings allow so.) which lists only tutors or only students signed into the system.

The other one can be seen by Administrators after signing in to the system. Subject/s and service/s, which students signs into, can be filtered by staff. Accessing to the Who is In Screen as a college administrator thru the menu, User will be able to see all students and tutors signed in to all centers. A filter search button will appear on the tool bar to select viewing criteria. For each user, the date and time of the sign in, course, service, tutor and instructor are shown.

Classroom Sign Station

Sign In Station Screen

Users are signed-in thru the classroom sign-in screen. Every Classroom Place has their own Classroom sign in screen, and every classroom has their own custom settings. The text displayed just like many other messages can be changed thru the Settings. The current date and time appears under the ID Entry box.
The user will see an ID Entry box with the student sign-in screen shown as a default.

The Classroom Sign in Station displays Current Classes and Next Classes at top of ID Entry box.