Badges

This is the section where you can design your own badge and print them out for your attendees.

View / Edit

You'll be able to see all of the badge designs you've created on this page. You can create as many badge designs as you'd like. To design a new badge, click on the blue Create Badge button. You can give your badge design a name and a short description. These options will appear on the right side of your badge when you create one:

  • Design: This will take you to the badge designer for the badge. If this is your first time designing a badge, you will be taken to a templates page, where you can choose a template for your badge.
  • Print: This will take you to the printing page with the specific badge design already selected.
  • Email: This will take you to the email page with the specific badge design already selected.
  • Delete: This will remove the badge from the list.

Design

Using this option you'll have the following options to create the badge look and feel.

Change Sides

  • Design the Back: This will take you to the designer for the back of the badge. It works the same as designing the front, except when you print the badge, you will have two sides for each badge.
  • Design the Front: This will take you back to the front of the badge.
  • Clear the Back: This removes any designs you've put on the back of the badge.

Be sure to click the Save button at the bottom of the page before moving to another side of the badge.

Toolbox

The default template used in our badge template is the 3” x 4” badge inserts (Avery part number #5392 - 6 per page) and can be found using the Avery.com website or at retailers carrying Avery products.

Due to popular demand we also added additional badge options through another source at PCnametag.com which are used for the badge sizes/templates:

Finally we offer onsite printers that can print 1 or 2 badges at a time to save you on supply costs. These are the onsite printing options:

  1. Dymo LabelWriter® 4XL printer - This printer uses direct thermal prints in Black & White which eliminates the need for costly ink or toner.

  • Add Text Button: Create a box where you can enter text.
    • Font Size: Adjust the size of the text.
    • Font: Adjust the type of the font used in the textbox.
    • Alignment: Aligns the text with in the box area you draw.
    • Style: Bold, Italic, and Underline options.
    • Font Color: Adjust the color of the text.
    • Background Color: Adjust the background color of the textbox area.
  • Add Image Button: To add images to canvas the badges.
    • View Original: This opens the image in a separate tab/window so you can see the original size/image.
    • Select: Use to select the location and file of the image you want to insert.
    • None: Use this to remove all images from the image box.
  • Add Barcode: This allows you to add either QR or Code 39 barcodes to your badges.
    • Type: Use this to select either QR Code or Code 39 barcodes. We recommend using the QR code as they are ideal for readability using the Conference Tracker app with device's camera when tracking the Sessions.
  • Select Control This is used to select a part of the Badges you want to edit and if selecting the boxes on the designer it lets you know what is the current item selection. A drop-down list shows all the elements that make up your Badges.
  • Canvas Properties
    • Background Color: Select the color you want your background. Click on the white box, and it will display a picture with all the colors you can change it.
    • Show Border: The default option is No. If you enable borders, you will see a slight gray border that surrounds each badge when you print them. They will typically align with the perforated edges of the paper size you use, but you can remove the border if they don't align properly.
    • Background Image
      • View Image: It will open a new window showing the image of the Badges created.
      • Change: You can upload an image that resides on your computer. You can upload any normal image file type such as .JPG and .PNG.

The recommended image size to upload is based on the 3“ x 4” badge design which is 1200 x 900 pixels. We recommend using at least 300 DPI which is industry standard for the best printing results. To calculate the pixels needed for other badge design background sizes you simply need to multiply the inches of the height and width of the badge by 300 [the DPI (Dots Per Inch)] to find the exact pixel count.

  • None: Removes any background image upload.

Use these keywords in any text box:

User Keywords

  • $FirstName$, $LastName$, or $FullName$: Displays the name of the Attendee.
  • $Title$ & $Company$: Displays the Position and Company Name of the Attendee.
  • $PhoneNumber$, $Email$, $StreetAddress$, $City$, $State$, & $ZipCode$: Displays additional information about the attendee.
  • $UserCustomFieldN$: (N=1-5) Displays the custom fields you uploaded or entered for each attendee.
  • $Sessions$: Displays a list of all sessions this attendee is registered to at this conference.
  • $Credits$: Shows the total number of credits the Attendee received.

Conference Keywords

  • $Conference$: Displays the name of the Conference.
  • $Date$: Display the date of the Conference.

Selection Options

There are 4 options you can do when you have any of the above items (images, textboxes, etc.) selected.

  1. Move: To do this click anywhere on the item. Once it has the focus click and drag it anywhere on the canvas.
  2. Resize: To do this simply click and drag the gray arrow located on the bottom-right corner of the box. Note: you cannot make the box larger than the canvas size.
  3. Edit: To do this double-click the textbox or table and this will allow you to change the text. Note: Images do not have this option as they have this option in their properties. additionally there is not an image editor in this designer so this means you'll have to edit the image outside of the Conference Tracker website before uploading them.
  4. Remove: Simply click the red ball in the top-right corner of the box.

Finalize the design

Be sure to click the Save button at the bottom of the page when done editing or click the From Templates button to start over.

Print

As an administrator, you may want to directly download the badges to print out and hand out to the Attendees. You can download it individually or all.

  • Select the badge design from your list of saved designs using the drop-down menu next to Badge Design. This is the design that will be printed.
  • You can adjust where the badge will start printing on the page under Customize Badge Generation. For example, there are six badges per page for a standard Avery #5392 template. By default, the Skip value is set to 0, which means the badges will print starting on the top left of the page. However, if you set the Skip value to 1, it will skip the first space, starting instead in the top right corner, resulting in five badges for the first page. This option is useful for reusing paper if you happen to be printing badges one at a time on one sheet of labels.
  • To print all badges click on Generate all badges under section Download all badges and wait until the bottom section of the screen with the message Your badges are ready, click on View badges to download. You can also generate all badges for a certain Group by searching for the group using the Members of text field. You can print by a specific role as well by selecting the role from the Users with roles box. Select multiple roles by holding Ctrl and clicking.
  • To print only a single badge click on Generate badge under section Or, only one badge and wait until the bottom section of the screen with the message Your badges are ready, click on View badges to download.

A confirmation screen will show at the bottom of the screen and click on View Badges to print out.

The Avery part number for badges that you need is #5392 and uses template number #74541. They are 3” x 4” badge inserts (6 to a page) and can be found at Avery.com by clicking here or at retailers carrying Avery products.

First please download the PDF file, save it, and open it in Adobe Acrobat Reader DC to print the Badges and avoid excessive wasting of badge paper. This will ensure that when you go to print the badge you can choose to “Use Actual Sizes” when it prints. The default action is of many web browsers and Adobe Reader is to “Shrink to fit” the print-out on the page. Read the next article to learn more on how to correct this issue.

How to align the badges with the paper?

The Conference Tracker badges are in Adobe PDF format. We recommend that you use the download the Adobe PDF Reader to open the badge file. If you do not have this, download the free Adobe Acrobat Reader DC direct from Adobe.

The default Print Size setting in Adobe Acrobat Reader DC will produce incorrect badge formatting.

Change the settings in the Adobe Acrobat Reader DC to fix this issue. Below is how:

1. From the Adobe Acrobat Reader DC menu, select File → Print.

2. In the Print dialogue box, under the Page Sizing and Handling section, by default the selected setting is “Shrink oversized pages”. This is the wrong setting for printing Conference Tracker badges!

3. Change this option to “Actual size”. You should now be able to click the Print button with the correct alignment on your Conference Tracker badges.

Email

If you prefer to email the badges to the attendees you can email them individually or send the badges out all-at-once for the Attendee(s) to print. This may save you on some printing costs so you only have to print the badges that people forgot or misplaced at the conference.

  • Select the badge design from your list of saved designs using the drop-down menu next to Badge Design. This is the design that will be emailed.
  • To email all badges click on Generate all badges under the section Email all badges and wait until the next “Review and Send” screen appears with the list showing all of your badges. At this point you can preview the individual badges you want to send out. Click on Email badges to send the badges to all Attendees.
  • To email only a single badge click on Generate badge under the section Or, to only one attendee and wait until the next “Review and Send” screen appears with the list showing the individual's badges. At this point you can preview the individual badges you want to send out. Click on Email badges to send to the selected individuals.

Next you will get a screen to analyze the badges you selected before they are emailed to the attendees. You also have the option of making changes to the body of the email by clicking on Edit Email Contents.

Finally click the Email badges button.

Alternative Badge Option

Maybe you have a registration system that already allows you to print the badges and simply need a solution that will allow the Attendees to be scanned into each session of the conference so we have created an option that allows you to simply print QR codes on Avery Template labels to quickly stick on your existing badges.

This is an option for those who already have their own badges but do not have barcodes on them to scan. Typically these are printed out and attached to the back of the badge. In this section it produces a printable sheet of 24 QR codes on 1-1/2“ x 1-1/2” squares with the names and card numbers of each Attendee. Recommended printing with Avery® Easy Peel® White Square Labels 22805, 1-1/2" x 1-1/2", Pack of 600.

To quickly print all the Attendees' QR labels click the Print button. You can also filter based on individual Attendees or Workshop Registration to get only the labels you want.


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