Tracking Attendance

This information may be easier to read online through the Tracking Options section of the AccuTraining Documentation but is included here to be part of the full manual.

Tracking Methods:

These are all the attendance tracking methods you can choose from to track your Employees.

Employees Self Sign-in Options

First, you will need to order RFID Key Fobs and Proximity Readers for your PC/MAC computer by contacting one of our friendly National Account Specialists at sales@engineerica.com. For more information about what RFID/proximity readers are click here.

Once you receive the RFID/proximity reader it is ready to go. There is no need to store student data on the key fobs as they are already programmed.

  1. You will have to connect the proximity reader to your PC/MAC computer and let the device install the necessary drivers.
    • Just plug-in the Proximity Reader with the provided USB cord and watch the device install the necessary drivers. It will beep several times during this process.
    • You can test that the device is working by opening notepad or word on your computer and then bringing the key fob close to the proximity reader. It should beep and place the ID number.
  2. Then you will have to scan each key fob to assign them to each of your students. Here is the article on how to Assign Cards.
  3. Finally, you must setup a Sign-in Station to start recording attendance with the RFID's and proximity readers. Click here to learn how.

Using a barcode reader

First, you will need to order Magnetic Strip Reader/Barcode Readers for your PC/MAC computer by contacting one of our friendly National Account Specialists at sales@engineerica.com or call 1-888-249-7227. For more information about what Magnetic Strip Reader/Barcode Reader models there are click here.

Once you receive your Magnetic Strip Reader or Barcode reader contact our helpful Software Support Team at support@engineerica.com or call 321-214-0012. They will assist with programming your Card Reader using our specialized utilities to get them to read your specific Card ID. You will need to be at your computer with the card reader in order to program the device. Once programmed you can then just plug it into whatever computer you want to be a sign-in station.

Next is getting the Student's Card number into AccuTraining. You can either Import the card numbers or manually assign each students card when they attend the first time so you have their card number in AccuTraining. Here is the article on how to Assign Cards.

The last step is to setup a Sign-in Station. Click here to learn how.

Using a magnetic strip reader

First, you will need to order Magnetic Strip Reader/Barcode Readers for your PC/MAC computer by contacting one of our friendly National Account Specialists at sales@engineerica.com or call 1-888-249-7227. For more information about what Magnetic Strip Reader/Barcode Reader models there are click here.

Once you receive your Magnetic Strip Reader or Barcode reader contact our helpful Software Support Team at support@engineerica.com or call 321-214-0012. They will assist with programming your Card Reader using our specialized utilities to get them to read your specific Card ID. You will need to be at your computer with the card reader in order to program the device. Once programmed you can then just plug it into whatever computer you want to be a sign-in station.

Next is getting the Student's Card number into AccuTraining. You can either Import the card numbers or manually assign each students card when they attend the first time so you have their card number in AccuTraining. Here is the article on how to Assign Cards.

The last step is to setup a Sign-in Station. Click here to learn how.

Using a keyboard

We recommend that you Import your student IDs but you can also add them manually while creating the students if you prefer. Click here to learn about importing students.

All you need to do is setup a Sign-in Station click here to learn how.

Now you just need to have them type their Student ID or Card Number in at the Sign-in Station computer and hit enter. That's it! The students just repeat the process to sign-out when they leave!

Using a wall mounted time clock

Have students sign-in at the time clocks. Learn more by clicking here. For ordering information please contact your national account specialist at 1-888-249-7227 or at sales@engineerica.com

Download & Install the AccuTraining Time-Clock Hub

This feature is currently not available for AccuTraining but is under development!

Using an iPad kiosk

Have the students sign-in by reading a barcode with the iPad's front camera while keeping the device locked to display a classroom's scheduled courses through out the day in a tamper-free kiosk mode.

This feature is currently not available for AccuTraining but is under development!

Operator Recording Attendance

Using an Apple device

First, you need to download the AccuTraining App from the App Store on your Apple device. It's a free application so no need to worry about additional fees. Here is a link to the AccuTraining app store webpage.

  1. Tap the App Store icon.
  2. In the Search field type AccuTraining and tap search. Tap the cloud icon to download/install.
  3. Now click open or from the home screen click on the AccuTraining icon and then tap the Sign-in Button (left-side)
  4. Enter in your AccuTraining account login (provided) and then tap Login button (left-side)
    • Domain: This is the domain given for the AccuTraining account.
    • E-mail: This is your e-mail address.
    • Password: This is the password either provided or you created.
  5. Done! The device will sync information and ask what location you want to start tracking.
Track Employees Manually
  1. After logging into AccuTraining you will see the Sign-in/Sign-out screen. If you want to sign-in someone the arrow will be green simply tap the arrow to turn it red to sign-out someone. Next click the Manual button if you want to enter the Employee's number manually.
  2. Once you tap the Employees ID in your Apple device and tap OK it will emit a short high pitched “Beep-beep!” and you will see this green “Signed Out” screen briefly.

If you hear a low pitched “Deerrrp!” sound emitted from the device you have encountered a misread and simply scan the barcode or QR code again.

Using a QR barcode with the device’s Camera
  1. After logging into AccuTraining you will see the Sign-in/Sign-out screen. If you want to sign-in someone the arrow will be green simply tap the arrow to turn it red to sign-out someone. Next click the Scan button if you want to scan their QR codes or barcodes.
  2. Once you scan the barcode or QR code your Apple device will emit a short high pitched “Beep-beep!” and you will see this green “Signed In” screen briefly.

If you hear a low pitched “Deerrrp!” sound emitted from the device you have encountered a misread and simply scan the barcode or QR code again.

Using ID Cards with a Magnetic Strip Reader
  1. After logging into AccuTraining you will see the Sign-in/Sign-out screen. If you want to sign-in someone the arrow will be green simply tap the arrow to turn it red to sign-out someone. Next click the Manual button so you can swipe the Employee's card.
  2. Once you swipe the Employees ID in your Apple device it will emit a short high pitched “Beep-beep!” and you will see this green “Signed Out” screen briefly.

If you hear a low pitched “Deerrrp!” sound emitted from the device you have encountered a misread and simply scan the barcode or QR code again.

Whichever method you choose... Sync the Apple device

Once you have collected all the Employee's swipes for that session you can upload/sync the data to AccuTraining out on the cloud so admins can see the attendance through the website.

  1. First click the “Options” in the top right corner of the AccuTraining app.
  2. Next click the “Sync” option and it should take a minute or two to complete with a confirmation.

Using a computer

  1. From the Home screen when logged in as an Admin or Operator click the Attendance Logs link under the Attendance section.
    • |Attendance > View/Edit Logs
  2. Now click the Create New button to add a log from the Attendance Logs section.
    • Create an Attendance Log
  3. Notice you will have to select the Location, Training Course, Employee, and set the sign-in and sign-out times. Once you do click the Save button.

To enter the sign-ins and/or sign-outs click the drop-down and select the log type. then make sure you click the green plus symbol at the end of the row to ensure the log time is added.

Operator Swiping/Scanning Employees

Reading the QR code with Apple device camera.

  1. After logging into AccuTraining you will see the Sign-in/Sign-out screen. If you want to sign-in someone the arrow will be green simply tap the arrow to turn it red to sign-out someone. Next click the Scan button if you want to scan their QR codes or barcodes.
  2. Once you scan the barcode or QR code your Apple device will emit a short high pitched “Beep-beep!” and you will see this green “Signed In” screen briefly.

If you hear a low pitched “Deerrrp!” sound emitted from the device you have encountered a misread and simply scan the barcode or QR code again.

Swiping Employee ID in Apple device using a mag-strip reader

  1. After logging into AccuTraining you will see the Sign-in/Sign-out screen. If you want to sign-in someone the arrow will be green simply tap the arrow to turn it red to sign-out someone. Next click the Manual button so you can swipe the Employee's card.
  2. Once you swipe the Employees ID in your Apple device it will emit a short high pitched “Beep-beep!” and you will see this green “Signed Out” screen briefly.

If you hear a low pitched “Deerrrp!” sound emitted from the device you have encountered a misread and simply scan the barcode or QR code again.

Operator Recording after the session (delayed entry)

Using an Apple device

First, you need to download the AccuTraining App from the App Store on your Apple device. It's a free application so no need to worry about additional fees. Here is a link to the AccuTraining app store webpage.

  1. Tap the App Store icon.
  2. In the Search field type AccuTraining and tap search. Tap the cloud icon to download/install.
  3. Now click open or from the home screen click on the AccuTraining icon and then tap the Sign-in Button (left-side)
  4. Enter in your AccuTraining account login (provided) and then tap Login button (left-side)
    • Domain: This is the domain given for the AccuTraining account.
    • E-mail: This is your e-mail address.
    • Password: This is the password either provided or you created.
  5. Done! The device will sync information and ask what location you want to start tracking.
Track Employees Manually
  1. After logging into AccuTraining you will see the Sign-in/Sign-out screen. If you want to sign-in someone the arrow will be green simply tap the arrow to turn it red to sign-out someone. Next click the Manual button if you want to enter the Employee's number manually.
  2. Once you tap the Employees ID in your Apple device and tap OK it will emit a short high pitched “Beep-beep!” and you will see this green “Signed Out” screen briefly.

If you hear a low pitched “Deerrrp!” sound emitted from the device you have encountered a misread and simply scan the barcode or QR code again.

Using a QR barcode with the device’s Camera
  1. After logging into AccuTraining you will see the Sign-in/Sign-out screen. If you want to sign-in someone the arrow will be green simply tap the arrow to turn it red to sign-out someone. Next click the Scan button if you want to scan their QR codes or barcodes.
  2. Once you scan the barcode or QR code your Apple device will emit a short high pitched “Beep-beep!” and you will see this green “Signed In” screen briefly.

If you hear a low pitched “Deerrrp!” sound emitted from the device you have encountered a misread and simply scan the barcode or QR code again.

Using ID Cards with a Magnetic Strip Reader
  1. After logging into AccuTraining you will see the Sign-in/Sign-out screen. If you want to sign-in someone the arrow will be green simply tap the arrow to turn it red to sign-out someone. Next click the Manual button so you can swipe the Employee's card.
  2. Once you swipe the Employees ID in your Apple device it will emit a short high pitched “Beep-beep!” and you will see this green “Signed Out” screen briefly.

If you hear a low pitched “Deerrrp!” sound emitted from the device you have encountered a misread and simply scan the barcode or QR code again.

Whichever method you choose... Sync the Apple device

Once you have collected all the Employee's swipes for that session you can upload/sync the data to AccuTraining out on the cloud so admins can see the attendance through the website.

  1. First click the “Options” in the top right corner of the AccuTraining app.
  2. Next click the “Sync” option and it should take a minute or two to complete with a confirmation.

Using a computer

  1. From the Home screen when logged in as an Admin or Operator click the Attendance Logs link under the Attendance section.
    • |Attendance > View/Edit Logs
  2. Now click the Create New button to add a log from the Attendance Logs section.
    • Create an Attendance Log
  3. Notice you will have to select the Location, Training Course, Employee, and set the sign-in and sign-out times. Once you do click the Save button.

To enter the sign-ins and/or sign-outs click the drop-down and select the log type. then make sure you click the green plus symbol at the end of the row to ensure the log time is added.

Tracking Devices:

These are all the different devices you can use to track attendance of your Employees.

Apple Devices

First, you need to download the AccuTraining App from the App Store on your Apple device. It's a free application so no need to worry about additional fees. Here is a link to the AccuTraining app store webpage.

  1. Tap the App Store icon.
  2. In the Search field type AccuTraining and tap search. Tap the cloud icon to download/install.
  3. Now click open or from the home screen click on the AccuTraining icon and then tap the Sign-in Button (left-side)
  4. Enter in your AccuTraining account login (provided) and then tap Login button (left-side)
    • Domain: This is the domain given for the AccuTraining account.
    • E-mail: This is your e-mail address.
    • Password: This is the password either provided or you created.
  5. Done! The device will sync information and ask what location you want to start tracking.
Track Employees Manually
  1. After logging into AccuTraining you will see the Sign-in/Sign-out screen. If you want to sign-in someone the arrow will be green simply tap the arrow to turn it red to sign-out someone. Next click the Manual button if you want to enter the Employee's number manually.
  2. Once you tap the Employees ID in your Apple device and tap OK it will emit a short high pitched “Beep-beep!” and you will see this green “Signed Out” screen briefly.

If you hear a low pitched “Deerrrp!” sound emitted from the device you have encountered a misread and simply scan the barcode or QR code again.

Using a QR barcode with the device’s Camera
  1. After logging into AccuTraining you will see the Sign-in/Sign-out screen. If you want to sign-in someone the arrow will be green simply tap the arrow to turn it red to sign-out someone. Next click the Scan button if you want to scan their QR codes or barcodes.
  2. Once you scan the barcode or QR code your Apple device will emit a short high pitched “Beep-beep!” and you will see this green “Signed In” screen briefly.

If you hear a low pitched “Deerrrp!” sound emitted from the device you have encountered a misread and simply scan the barcode or QR code again.

Using ID Cards with a Magnetic Strip Reader
  1. After logging into AccuTraining you will see the Sign-in/Sign-out screen. If you want to sign-in someone the arrow will be green simply tap the arrow to turn it red to sign-out someone. Next click the Manual button so you can swipe the Employee's card.
  2. Once you swipe the Employees ID in your Apple device it will emit a short high pitched “Beep-beep!” and you will see this green “Signed Out” screen briefly.

If you hear a low pitched “Deerrrp!” sound emitted from the device you have encountered a misread and simply scan the barcode or QR code again.

Whichever method you choose... Sync the Apple device

Once you have collected all the Employee's swipes for that session you can upload/sync the data to AccuTraining out on the cloud so admins can see the attendance through the website.

  1. First click the “Options” in the top right corner of the AccuTraining app.
  2. Next click the “Sync” option and it should take a minute or two to complete with a confirmation.

Computers

These are the options listed below to use a laptop to manage your classroom or institutions attendance.

Call the Roll Manually
Students using Keyboard Entry

We recommend that you Import your student IDs but you can also add them manually while creating the students if you prefer. Click here to learn about importing students.

All you need to do is setup a Sign-in Station click here to learn how.

Now you just need to have them type their Student ID or Card Number in at the Sign-in Station computer and hit enter. That's it! The students just repeat the process to sign-out when they leave!

Magnetic Strip Reader/Barcode Reader

First, you will need to order Magnetic Strip Reader/Barcode Readers for your PC/MAC computer by contacting one of our friendly National Account Specialists at sales@engineerica.com or call 1-888-249-7227. For more information about what Magnetic Strip Reader/Barcode Reader models there are click here.

Once you receive your Magnetic Strip Reader or Barcode reader contact our helpful Software Support Team at support@engineerica.com or call 321-214-0012. They will assist with programming your Card Reader using our specialized utilities to get them to read your specific Card ID. You will need to be at your computer with the card reader in order to program the device. Once programmed you can then just plug it into whatever computer you want to be a sign-in station.

Next is getting the Student's Card number into AccuTraining. You can either Import the card numbers or manually assign each students card when they attend the first time so you have their card number in AccuTraining. Here is the article on how to Assign Cards.

The last step is to setup a Sign-in Station. Click here to learn how.

Using a RFID/proximity reader

First, you will need to order RFID Key Fobs and Proximity Readers for your PC/MAC computer by contacting one of our friendly National Account Specialists at sales@engineerica.com. For more information about what RFID/proximity readers are click here.

Once you receive the RFID/proximity reader it is ready to go. There is no need to store student data on the key fobs as they are already programmed.

  1. You will have to connect the proximity reader to your PC/MAC computer and let the device install the necessary drivers.
    • Just plug-in the Proximity Reader with the provided USB cord and watch the device install the necessary drivers. It will beep several times during this process.
    • You can test that the device is working by opening notepad or word on your computer and then bringing the key fob close to the proximity reader. It should beep and place the ID number.
  2. Then you will have to scan each key fob to assign them to each of your students. Here is the article on how to Assign Cards.
  3. Finally, you must setup a Sign-in Station to start recording attendance with the RFID's and proximity readers. Click here to learn how.

Time-Clocks

Have students sign-in at the time clocks. Learn more by clicking here. For ordering information please contact your national account specialist at 1-888-249-7227 or at sales@engineerica.com

Download & Install the AccuTraining Time-Clock Hub

This feature is currently not available for AccuTraining but is under development!

Wall-mounted iPads

Have the students sign-in by reading a barcode with the iPad's front camera while keeping the device locked to display a classroom's scheduled courses through out the day in a tamper-free kiosk mode.

This feature is currently not available for AccuTraining but is under development!


Congratulations, you now know everything there is to know about AccuTraining! :-D


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