STUDENT REPORTS

These reports focus on student information, registration/enrollment, and usage of services.

STUDENT LABELS


Purpose: Prints address labels for selected students
Available Filters: Reporting period, Students, Activities, Student Groups, Lab IDs
Display Options: None
Grouped by: None
Order: Last/First, First/Last
Summary Report Type Available: No
Description: The address labels can be printed on standard Avery products. The addresses are formatted to print 30 address labels per sheet in three columns. Dimensions of each label is 1” by 2(5/8)”. The labels are compatible with the Avery 5160 product code. According to the Avery instructions sheet, other compatible Avery products include 8160, 8250, 8460, 8560, 8660, 18160, 8810, 8860, 18660, and 6245.

If you filter on Activities and/or Lab IDs, the report will show students that have signed into the selected activities, or have signed into the selected local labs.

STUDENT LIST


Purpose: Shows a list of all students
Available Filters: Reporting period
Display Options: Show/hide visitor ID
Grouped by: None
Order: Last/First, First/Last
Summary Report Type Available: No
Description: This report lists all students in the system, including name, ID # (optional), address, and email address. The report also shows whether the student’s record is currently active.

STUDENT LIST (VISITED)


Purpose: Shows a list of all students who visited the center during the specified time period
Available Filters: Reporting period, Students, Activities, Student Groups, Service Types, Lab IDs
Display Options: Show/hide Visitor ID
Grouped by: None
Order: Last/First, First/Last
Summary Report Type Available: No
Description: This report lists all students in the system who have visited in the time frame specified, including name (last, first), ID # (optional), address, and email address. The report also shows whether the student’s record is currently active.

STUDENT LIST - SHORT FORMAT (VISITED)

Purpose: Shows a compact list of all students that visited your center during the reporting period
Available Filters: Reporting period, Students, Activities, Student Groups, Service Types, Lab IDs
Display Options: Show/hide Visitor ID Grouped by: None
Order: Last/First, First/Last
Summary Report Type Available: No
Description: This report lists the names of the students who visited your center during the specified reporting period.

STUDENT – USAGE OF SERVICES

Purpose: Displays a list of services used for each student
Available Filters: Reporting period, Students, Activities, Student Groups, Lab IDs
Display Options: Show/hide visitor ID
Grouped by: None
Order: Last/First, First/Last
Summary Report Type Available: Yes
Description: This report will generate a list of services for each student as well as sign-in time and sign-out time for each activity, what tutor was seen and, if applicable, what instructor or center the service was used at. If a student failed to show up for an appointment, the information will be listed under ‘No Shows’. If a student cancelled an appointment, information will be listed under ‘Cancellations’, If a student has a request for a specific tutor, this information may be listed under ‘Tutoring Requests’.

STUDENT – USAGE OF SERVICES (Summary View)

STUDENT CONTACTS

Purpose: Shows contact between students and staff members including why the student was contacted and when. Data displayed for this report is entered in the Communications » Student Contacts screen
Available Filters: Reporting period, Students, Tutors, Student Groups, Tutor Groups
Display Options: Show/hide visitor ID
Grouped by: None
Order: Last/First, First/Last
Summary Report Type Available: No
Description: This report will display any contact between students and tutors. If a tutor needs to email or phone a student for any reason, they can document it in the Student Contacts screen. The Student Contacts screen can also be used as a general notes repository for students versus session notes that are tied to a student’s specific sign-in activity and tutor.


Previous- CUSTOMIZING REPORTS | Back to TABLE OF CONTENTS | Next - TUTOR REPORTS