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The Reports Center allows you to access all the pre-built reports that are available in AccuSQL and AccuTrack. From the main System Administration screen, click Reports Center on the right side of the screen to access all of the reports available.
This will open all of the pre-defined reports in AccuSQL or AccuTrack.
You may change the view from Column Mode to List Mode using the radio buttons located at the upper right-hand corner of the main Reports Center window.
Select the Period in the lower left-hand corner. Click the thumbtack to lock down the selected Period. Select a Report category from the Standard tab in the upper left-hand corner
You can select from the different tabs at the upper left-hand corner to view Favorites, Customized, Memorized, and Scheduled reports.
You can hover over a report with your mouse to view the Purpose, Available Filters, Display Options, Grouped by, Order, and Description of the report. This information will help you determine if the report will provide the specific data you are looking for and which filters can be used to narrow down on specific data. In the example below, we have selected List Mode view and hovered over the Visits By Activity Summary report.
If you select Column Mode view and then hover over a report, the description is simplified down as demonstrated below.
USING THE NEW ICON BUTTONS
By now, you may have noticed the following 5 icon buttons that appear below every report in Reports Center. They are viewable below every report in both Column Mode view and List Mode view. In order, from left to right, they are the Run, Export, Zoom, Add to Favorites, and Help icon buttons.
RUN ICON BUTTON
The Run button will run the report and display it as a PDF.
From here you can Save to PDF, Print the Report, and Email the Report as a PDF.
EXPORT ICON BUTTON
The Export button will export a report to Excel.
Select the radio button next to Excel Direct.
You will see the Report generate in Excel.
ZOOM ICON BUTTON
The Zoom button will take you to the “zoomed-in” view of a report.
From the Zoom view, you apply filters to a report. In this view, you will notice additional icon buttons below the image of the report. In order, from left to right, they are: Run, Export, Create Group, Schedule, Memorize, Customize, and Add to Favorites.
ADD TO FAVORITES ICON BUTTON
The Add to Favorites button will add a report to your list of favorites.
The report will show up in the Favorites tab of Reports Center
HELP ICON BUTTON
Clicking the Help button will show you a full description of the report.
You will see small screen pop up with the Purpose, Available Filters, Display Options, Grouped By, Order, and Description information pertaining to a report.
As mentioned in the Zoom icon button section of this manual, the “zoomed in” view allows you apply filters to the report you wish to run, as well as other useful functions.
Notice the pin icon in the top right portion of the Filter On area. If you select a pre-defined Period from the drop-down box and then click the pin icon, every time you open the Reports screen, that period will automatically be selected for you. In the following example, the period of This Week has been pinned. So evert time the Reports screen is opened, This Week will automatically be selected.
Additional Filter On Options
When you select a report, the available data filters for that report will be enabled. To use one of these filters, first click on its check box, then, click on the “Set Filter” button that appears when you select that checkbox. A list of items will appear, select one or more of these items.
For example, to restrict the report to a specific student or a selection of students, click on the “Students” check box:
Now, click on the “Set Filter” button. A list of students will appear. Select one or more students by clicking on the checkbox next to the name and click the “Done” button.
You can combine the available filters. For example, you can select to restrict the Activity Report to a selected student and a selected activity.
To remove a filter, simply clear the check box.
When you are ready to view the report, click the “Show Report” button on the bottom left of the Reports screen.
Based on the filters you select (of any) you will see a list of the selected filters (or much of them we can display on one line) at the top portion of the report. Here a Visits By Activity report is displayed with filters set for a few different student and activities:
This toolbox bar will help you navigate through the report’s pages, print the report, export the report to PDF, search for specific text, and other functions Here is what these buttons do:
|Save report as a PDF file.||Go to first page of report.|
|Print or Fax report.||Go to previous page.|
|Email report.||Go to page.|
|Zoom 100%||Go to next page.|
|Show whole page.||Go to last page.|
|Zoom to page width.||Change zoom factor.|
|Zoom in.||Page navigator.|
|Zoom out.||Find text.|
Saving Report as PDF from reports Toolbox
To save the report as a PDF document, click on the icon. You will see this box:
The File Name box shows the default path and name for the report. The default path is the “PDF Files” folder in your AccuSQL/AccuTrack folder. The default name is the report’s name. You can change the path using the “…” button or by typing a new path. You can also change the report’s name.
You can also enter the document’s title, subject, author, and keywords. If you want to view the PDF file after saving it, check the “Open PDF” box.
Depending on the PDF viewer you are using (and it's settings) the PDF should open automatically.
Printing the Report from reports toolbox
You can print the report by clicking on the icon:
Start by selecting the printer using the Printer drop-down. If you like, you can make changes to the printer’s settings by clicking the “Properties” button. You can indicate whether you want to make color or black and while print-out, reverse pages (good for ink jets), or duplex. You can also indicate whether to select all pages, current page, or a page range, reduce the page size or print multiple pages per sheet using the “Pages per sheet” drop-down. When ready to print, click the “OK” button.
Faxing the Report from reports toolbox
You can fax the report directly from the Report engine by clicking on the icon:
Start by selecting your fax driver from the Printer drop-down box and click on “OK”. You should see your Send Fax software. Enter the name and fax number of the recipient and enter any other needed fields to send your fax.
E-mailing Reports from reports toolbox
You can email the report by clicking on this icon . You will see this box:
The SMTP host and the “From” fields are filled out automatically from the entries in the Communications > Setup > Email Settings Options screen. Enter the recipient’s email address in the “To” field. The subject is set to the report’s name by default, but you can change that if you like. You can also enter a CC and BCC email addresses, select the message priority, and request a read receipt. The edit box at the bottom allows you to type in the message body. The report’s name and creation date and time appear there by default. When you’re ready to send the email, click “Send”.
Searching from reports toolbox
You can search for specific text in the report by clicking on the icon. You will see the Find box open in the bottom left portion of the report viewer screen.
Type the term you want to find in the “Find” box and any additional parameters, and then click the “Find” button. AccuSQL/AccuTrack will search for the term and will highlight any occurrences of it: