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MEDIA CHECK-OUT REPORTS

LATE MEDIA

Purpose: Displays information about late media returns

Available Filters: Reporting period (Checkout), Students, Activities, Instructors, Media, Student Groups, Lab IDs

Display Options: Time format, Show/hide visitor ID

Grouped by: Media Type

Order: Media Type, Out date

Summary Report Type Available: No

Description: Media is considered late if it is still checked out after due time has passed. This report gives detailed information about late media, including media ID, title, due time, check out time, and how long it is past due. It also gives information about the student who checked it out, his or her phone number, ID #, instructor (if entered) and class (if entered).

Note: This report shows late media that has not been returned yet. It does not list late returns of checked-in media.
Tip: Use the reporting period filter to only show late media that was checked out during the reporting period. This is useful if you want to exclude lost media that was checked out a long time ago for example.

MEDIA CHECKOUTS

Purpose: Shows a list of media checkouts

Available Filters: Reporting period, Students, Activities, Instructors, Media, Student Groups, Lab IDs

Display Options: Time format

Grouped by: Media Type, Media ID

Order: Media Type, Media ID, Checkout date

Summary Report Type Available: Yes

Description: This report shows the checkout record of your media stock. For each title, the report shows the checkout time, check in or due time, student, and checkout note. The report also shows the total number of checkouts for each title and the total checkouts of all media during the reporting period.

Tip: If the media is currently checked out, you will see the word “Out” in purple in the media title block. You will also see the media due date in blue font. If the media is currently checked in, you will see the word “In” in the media title block. The check-in date will appear in black font.

MEDIA CHECKOUTS (Summary View)

MEDIA LIST

Purpose: Shows a list of media stock

Available Filters: Media

Display Options: None

Grouped by: None

Order: Media ID, Title, Media Type, Instructor

Summary Report Type Available: No

Description: This report shows all media in stock by media ID, type, instructor (if entered), and note (if entered). The report also lists whether the media is checked in, whether the media is active and the maximum time out (if entered).

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