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accudemia:tutor-quickstart [2019/04/01 09:33] – [Tutor Quick Start Guide] nickaccudemia:tutor-quickstart [2022/12/08 12:52] (current) – [My Homepage] nick
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-{{::accudemia_logo73.png?nolink&300|}}+<note tip>This documentation refers to an old version of Accudemia 6.2 and has been replaced by Accudemia 7.0\\  
 +[[accudemia:7:tutor:quickstart|Accudemia 7.0 - Tutor Quick Start Guide]] 
 +</note> 
 ====== Tutor Quick Start Guide ====== ====== Tutor Quick Start Guide ======
-<html> +Don't have time to review this online guide?  Then download the {{ :accudemia:accudemia-tutor-quick-start-guide.pdf |Tutor Quick Start Guide (PDF)}}
-Don't have time to review this online guide?  Then download the {{:accudemia:accudemia-tutor-quick-start-guide.pdf|Tutor Quick Start Guide (PDF)}} +
-</html>+
  
  
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 To Sign-in for work you must do this at a designated **Sign-in Station** that your **System Administrator** has setup.  Unlike a **Student** sign-in you'll be asked to provide your password. To Sign-in for work you must do this at a designated **Sign-in Station** that your **System Administrator** has setup.  Unlike a **Student** sign-in you'll be asked to provide your password.
  
-<note>If you are both a **Student** and a **Tutor** you will be prompted to choose the kind of Sign-in you are doing at this time like shown below:{{ :accudemia:student-tutor-signin-options.png?nolink&450 |}}Realize that if you are doing a **Student** Sign-in you can simply click the "Sign-in as a Student" option without a password as a typical **Student** would.</note>+<note>If you are both a **Student** and a **Tutor** you will be prompted to choose the kind of Sign-in you are doing at this time like shown below: \\ {{ :accudemia:accudemia-student-tutor-sign-in-options.png?nolink |}} \\ Realize that if you are doing a **Student** Sign-in you can simply click the "Sign-in as a Student" option without a password as a typical **Student** would.</note>
 ==== Forgot your password? ==== ==== Forgot your password? ====
 If you forgot your password but know your **User ID** and **Email** that is associated with your **Accudemia** account you can go to your school's **Accudemia** website ([[|http://<myschool>.accudemia.net]])or at a designated **Sign-in Station** onsite and click the **Forgot my Password** link.  You'll then receive and e-mail message with instructions to follow to reset your password. If you forgot your password but know your **User ID** and **Email** that is associated with your **Accudemia** account you can go to your school's **Accudemia** website ([[|http://<myschool>.accudemia.net]])or at a designated **Sign-in Station** onsite and click the **Forgot my Password** link.  You'll then receive and e-mail message with instructions to follow to reset your password.
  
-Watch this brief video to see how it is done:+Watch this brief video to see how it is done: \\  
 +https://youtu.be/v_zdrBxYoZY
 <html> <html>
-<iframe width="600" height="337" src="https://www.youtube.com/embed/v_zdrBxYoZY" frameborder="0" allowfullscreen></iframe>+<iframe width="100%" height="800" src="https://www.youtube.com/embed/v_zdrBxYoZY" frameborder="0" allowfullscreen></iframe>
 </html> </html>
  
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 This screen allows you to quickly see what **Students** are signed into the **Centers** you've been given access to manage. This screen allows you to quickly see what **Students** are signed into the **Centers** you've been given access to manage.
  
-{{ :accudemia:accudemia-see-who_s-in_tutorview_.jpg?nolink&600 |}}+{{ :accudemia:accudemia6.2-centerattendance-who_sin_tutorview_.jpg?direct |}}
  
 Notice the filters for **Centers** and **Subject Areas** if you want to see **Who's In** for specific locations and courses. Notice the filters for **Centers** and **Subject Areas** if you want to see **Who's In** for specific locations and courses.
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 //**Way to Access**: **Center Attendance** > **Sign In/Sign Out** > **Manual Sign In**// //**Way to Access**: **Center Attendance** > **Sign In/Sign Out** > **Manual Sign In**//
  
-{{ :accudemia:manual:accudemia-manuallysign-instudent.jpg?nolink&600 |}}+{{ :accudemia:accudemia6.2-manuallysign-in-student.jpg?direct |}}
  
 Use this screen to sign students in manually. It is highly useful when students forget to sign in or couldn’t sign-in because the system was off line or the tutoring session took place outside of the center. Here are the steps for signing a student in: Use this screen to sign students in manually. It is highly useful when students forget to sign in or couldn’t sign-in because the system was off line or the tutoring session took place outside of the center. Here are the steps for signing a student in:
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 \\ On some occasions, you may want to sign students out manually. This might be because a student forgot or neglected to sign out, or because it’s closing time and you want to sign everyone out quickly. \\ On some occasions, you may want to sign students out manually. This might be because a student forgot or neglected to sign out, or because it’s closing time and you want to sign everyone out quickly.
  
-{{ :accudemia:manual:accudemia-manuallysign-outstudent.jpg?direct&600 |}}+{{ :accudemia:accudemia6.2-manuallysign-out-student.jpg?direct |}}
  
 \\ You see a list with the students who are signed in at present. \\ You see a list with the students who are signed in at present.
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 \\ Way to Access: **Center Attendance** > **Sign In/Sign Out** > **Manual Sign In/Out**  \\ Way to Access: **Center Attendance** > **Sign In/Sign Out** > **Manual Sign In/Out** 
  
-{{ :accudemia:manual:accudemia-manuallysign-in-and-outstudent.jpg?nolink&600 |}}+{{ :accudemia:accudemia6.2-manuallysign-in-and-out-student.jpg?direct |}}
  
 \\ This screen enables you to sign the student in and out at the same time. This feature is useful for entering visits from a sign-in sheet or off-site meetings for example. \\ This screen enables you to sign the student in and out at the same time. This feature is useful for entering visits from a sign-in sheet or off-site meetings for example.
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 //**Way to Access**: **Center Attendance** > **Tutoring Assessment**// //**Way to Access**: **Center Attendance** > **Tutoring Assessment**//
- 
-{{:accudemia:manual:accudemia-tutoringassessmentcreation-01.jpg?nolink&150|}}{{:accudemia:manual:accudemia-tutoringassessmentcreation-02.jpg?nolink&300|}} 
  
 Once you have access to create a **Tutor Assessment** you can create your own Title (What tutors will select from), description, questions and answers. Once you have access to create a **Tutor Assessment** you can create your own Title (What tutors will select from), description, questions and answers.
  
-{{:accudemia:manual:accudemia-tutoringassessmentcreation-03.jpg?nolink&450|}} 
 A questionnaire can have multiple pages. You can add or delete pages. A questionnaire can have multiple pages. You can add or delete pages.
 For a question you can define the text to be displayed (you can use colors and various fonts), the type of question, if they are required and then answer choices if the question is multiple choice. When you select multiple choice, a new check box will be display with the option to allow multiple responses. You can move the questions up or down within a page.  You can also move the questions up or down. For a question you can define the text to be displayed (you can use colors and various fonts), the type of question, if they are required and then answer choices if the question is multiple choice. When you select multiple choice, a new check box will be display with the option to allow multiple responses. You can move the questions up or down within a page.  You can also move the questions up or down.
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   - Go to **Appointments** > **View All**   - Go to **Appointments** > **View All**
-  - Select the student with the No-Show.{{:accudemia:manual:accudemianoshow01.jpg?direct&600|}} +  - Select the student with the No-Show. \\ {{:accudemia:accudemia7.0-appointments-viewall-correctnoshow-00.jpg?nolink&600|}} 
-  - Click the button above that says “Edit Presence.”{{:accudemia:manual:accudemianoshow02.jpg?direct&400|}} +  - Click the button above that says “Edit Presence.” \\ {{:accudemia:accudemia7.0-appointments-viewall-correctnoshow-01.jpg?nolink&600|}} 
-  - From here click the “Mark as Show” link.{{:accudemia:manual:accudemianoshow03.jpg?direct&400|}} +  - From here click the “Mark as Show” link. \\ {{:accudemia:accudemia7.0-appointments-viewall-correctnoshow-02.jpg?nolink&600|}} 
-  - Now you will be prompted to select the Session Log that was created for that student.  If there is not one you can then create one at that moment by clicking the “Create New” link.{{:accudemia:manual:accudemianoshow04.jpg?direct&600|}} +  - Now you will be prompted to select the Session Log that was created for that student.  If there is not one you can then create one at that moment by clicking the “Create New” link. \\ {{:accudemia:accudemia7.0-appointments-viewall-correctnoshow-03.jpg?nolink&600|}} 
-  - Confirm by clicking “Yes.”{{:accudemia:manual:accudemianoshow05.jpg?direct&600|}} +  - Confirm by clicking “Yes.” \\ {{:accudemia:accudemia7.0-appointments-viewall-correctnoshow-04.jpg?nolink&600|}} 
-  - They should now be counted and have a log for the session that is automatically created based on all of the appointment info already in the system!+  - They should now be counted and have a log for the session that is automatically created based on all of the appointment info already in the system! \\ {{:accudemia:accudemia7.0-appointments-viewall-correctnoshow-05.jpg?nolink&600|}}
  
 === Appointment Wizard === === Appointment Wizard ===
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 ===== Manage My Personal Settings ===== ===== Manage My Personal Settings =====
  
-{{:accudemia:accudemia-my-personal-settings.jpg?nolink|}}+{{:accudemia:6:accudemia-my-personal-settings.jpg?nolink|}}
  
 You'll notice that when you login at the top of the screen you'll have several personal options on the left-side of the top navigation bar. You'll notice that when you login at the top of the screen you'll have several personal options on the left-side of the top navigation bar.
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 ==== My Homepage ==== ==== My Homepage ====
  
-{{:accudemia:manual:accudemiacollegenews.png?direct&600|}}+{{:accudemia:accudemia7.0-homepage.png?nolink&1000|}}
  
 This is the Main screen all user's see when they log into Accudemia with a password.  It is featuring all your **[[accudemia:manual:collegenews#editing-your-college-news|College News]]** from every one of your centers.  Optionally it can display any **pending surveys**, **upcoming appointments**, your **Accudemia inbox**, and a box full of other gadgets you can add to customize your Accudemia user's experience. This is the Main screen all user's see when they log into Accudemia with a password.  It is featuring all your **[[accudemia:manual:collegenews#editing-your-college-news|College News]]** from every one of your centers.  Optionally it can display any **pending surveys**, **upcoming appointments**, your **Accudemia inbox**, and a box full of other gadgets you can add to customize your Accudemia user's experience.
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 You can click the **Add Gadgets** at the top of this screen to see some other gadgets such as **News Headlines**, **Google Shared Calendar**, **Messaging tools**, and more.  Be sure to check it out! You can click the **Add Gadgets** at the top of this screen to see some other gadgets such as **News Headlines**, **Google Shared Calendar**, **Messaging tools**, and more.  Be sure to check it out!
  
 +<note warning>**Warning!** Not all of these options are available aside from the Google Calendar integration after Accudemia Version 7.0 update. They were replaced by our new Homepage Widgets controlled by Admins.</note>
 ==== My Profile ==== ==== My Profile ====
 Users can update their profile data. Edit it using the My profile section at the top. Simply click the **My Profile** link. Users can update their profile data. Edit it using the My profile section at the top. Simply click the **My Profile** link.
  
-{{:accudemia:quickstart:my-profile-wiki-updated.jpg?direct&600|}} +{{:accudemia:accudemia6.2-myprofile.jpg?nolink&600|}}
 ==== My Settings ==== ==== My Settings ====
  
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   - Go to **My Schedule** on the top navigation bar.   - Go to **My Schedule** on the top navigation bar.
-  - Next click and drag the mouse to create a block in the calendar: +  - Select from the options available such as **Edit Mode**, **Semester** or **Dates**, and then click apply: 
-    * {{:accudemia:manual:schedule:tutorschedule02.png?direct|}} +    * {{:accudemia:accudemia6.2-settutorschedule-01.png?nolink&1000|}} 
-  - Select the information for the selected time: +    * {{:accudemia:accudemia6.2-settutorschedule-02.png?nolink&1000|}} 
-    * {{:accudemia:manual:schedule:tutorschedule03.png?direct|}} +    * {{:accudemia:accudemia6.2-settutorschedule-03.png?nolink&1000|}} 
-    * **Schedule As:** This is the "status" of the tutor, "Available" means they can be selected for walk-ins or appointments if desired. +    * {{:accudemia:accudemia6.2-settutorschedule-04.png?nolink&1000|}} 
-    * **Description:** This could be any additional information about this block of time you are setting up for the tutor. +  - Next click and drag the mouse to create a block in the calendar. 
-    * **Max Attendees:** This is the maximum amount of Students the tutor can meet with at the same time. +    * {{:accudemia:accudemia6.2-settutorschedule-05.png?nolink&1000|}} 
-    * **Subject Areas:** Select only what you want the Tutor to be able to help with during the time block. +  - A pop-up box will appear. Choose if the tutor will be **available**, **not available** or **not working** during that time. Click Save. 
-    * **Services:** Select only what you want the Tutor to be able to help with during the time block.+    * {{:accudemia:accudemia6.2-settutorschedule-06.png?nolink&600|}} 
 +      * **Schedule As:** This is the "status" of the tutor, "Available" means they can be selected for walk-ins or appointments if desired. 
 +      * **Description:** This could be any additional information about this block of time you are setting up for the tutor. 
 +      * **Max Attendees:** This is the maximum amount of Students the tutor can meet with at the same time. 
 +      * **Subject Areas:** Select only what you want the Tutor to be able to help with during the time block. 
 +      * **Services:** Select only what you want the Tutor to be able to help with during the time block. 
 +    * {{:accudemia:accudemia7.0-tutor-myschedule-04.jpg?nolink&600|}}
   - And click the **Save** button.   - And click the **Save** button.
-    * {{:accudemia:manual:schedule:tutorschedule04.png?direct|}} +<note>The time will appear on the tutor'schedule. The following labels will visually indicate how given time block is scheduled at the selected center/other centers. 
-<note> +  Green (solid): available/working at the center 
-When assigning a schedule to Tutor you have Availability Statuses such as **Available** (Green)**Not Available** (Red), **Not Working** (gray/shaded), **Working in Another Center** (Maroon) and **Cleared** (white/clear). +  * Red (solid): not available/not working at the center 
 +  Green (crosshatch): available/working at the center outside of the normal schedule (for instance if a tutor normally works on Mondays and Wednesdaybut on a specific date they will also be working on a Friday) 
 +  Red (crosshatch): not available/not working at the center outside of the normal schedule (for instance if a tutor normally works on Mondays and Wednesday, but on a specific date they won't be working on a Monday) 
 +  White: not currently scheduled 
 +  Gray (crosshatch): time that is specifically scheduled as "off-time" and thus not available to work 
 +  * Maroon: time when the tutor is scheduled to work in a different center 
 +{{ :accudemia:accudemia6.2-settutorschedule-07.png?nolink&1000 |}}
 </note> </note>
  
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 Users can click **Pending Surveys** to see and respond to any pending surveys awaiting completion thru this screen. Users can click **Pending Surveys** to see and respond to any pending surveys awaiting completion thru this screen.
  
-{{:accudemia:manual:accudemia_pendingsurveys.png?direct&600|}}+{{ :accudemia:accudemia6.2-pendingsurveys.jpg?nolink |}}
  
  
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 ==== How to contact your System Admin ==== ==== How to contact your System Admin ====
-{{ :accudemia:accudemia-contact-center-admin.jpg?nolink&600 |}}+It is simple to contact your **Accudemia** **Center/System Admin** simply by clicking the **Help** link on the right-side of the top navigation bar.
  
-It is simple to contact your **Accudemia** **Center/System Admin** simply by clicking the link on the right-side of the top navigation bar labeled "Contact Center Administrator".+{{ :accudemia:accudemia6.2-help.jpg?nolink |}}
  
-{{ :accudemia:accudemia-contact-center-admin-02.jpg?nolink&600 |}}+Then click the link labeled "Contact an Administrator"
 + 
 +{{ :accudemia:7:accudemia-contact-center-admin.jpg?nolink |}}
  
 When you fill out this form and submit it **Accudemia** will automatically send it to the designated **System Admin** on your **Accudemia** account via e-mail and their **Accudemia** inbox.  When they respond it should appear in your **Accudemia** inbox on [[accudemia:tutor-quickstart#my-homepage|My Homepage]] (which is the first screen that loads when you login) and in your e-mail inbox. When you fill out this form and submit it **Accudemia** will automatically send it to the designated **System Admin** on your **Accudemia** account via e-mail and their **Accudemia** inbox.  When they respond it should appear in your **Accudemia** inbox on [[accudemia:tutor-quickstart#my-homepage|My Homepage]] (which is the first screen that loads when you login) and in your e-mail inbox.
 +
 +{{ :accudemia:7:accudemia-contact-center-admin-02.jpg?direct |}}
  
 ---- ----
  
 [[:accudemia|<  Back to Accudemia Documentation]] | [[:accudemia:quickstart|<  Back to Accudemia Guides]] [[:accudemia|<  Back to Accudemia Documentation]] | [[:accudemia:quickstart|<  Back to Accudemia Guides]]