meta data for this page
TIP: To see and updated version of this process please click here. This is a guide for an outdated version of Accudemia 6.0 so the screens may not match up with the updated system.

Entering a Tutor Schedule

Enter the Staff Schedule as an Administrator or it can be edited by the staff/tutor themselves, but in this guide we will perform the actions as an Admin.

Go to Center Attendance > Tutor Schedule from the main menu to edit Tutor Schedule.

To edit as an Administrator:

  1. Click Tutor Schedule under Center Attendance on the left-side navigation.
  2. Select the location at Center, Type and select the Tutor, and Select your Edit mode. The calendar will be displayed depending on what you have selected. Click the Apply button to display the calendar.
  3. To edit the schedule click and drag the mouse selecting time blocks in order to edit the availability.
  4. Once you drag across a block you will be asked to define how that block will be used.
  5. Click Save to make these changes on the Tutor's schedule.

To edit as a Tutor

  1. Click My Schedule on the top bar.
  2. Select the location at Center, Type and select the Tutor, and Select your Edit mode. The calendar will be displayed depending on what you have selected. Click the Apply button to display the calendar.
  3. To edit it drag and drop the mouse for selecting blocks in order to edit the availability.
  4. Once you drag across a block you will be asked to define how that block will be used.
  5. Click Save to make these changes on your schedule.

Copy the Tutor's Schedule to Other Tutors

  1. Load the schedule you want to be the source of the copy. To do so, fill in the tutor search box (and change the center, edit mode, or any other filter) and click “Apply”.
  2. When the schedule has loaded, click on the “Copy” button.
  3. If you're in the “Semester/Term” edit mode, you'll get the pop-up shown in the image below:
    • As you’re in the “Term/Semester” edit mode, only the events defined for this semester will be copied excepting the events declared as exceptions.
  4. If you’re in the exceptions only edit mode, you’ll get the pop-up shown in the image below:
    • As you’re in the exceptions only edit mode, only the events defined as exceptions will be copied to the destinations. You can select to copy the exceptions in the entire semester or only the ones in the specified period.
  5. If you’re in the merged edit mode, you’ll get the same pop-up shown right above, but in this case, all events that match the copy criteria will be copied to the destinations, no matter if they’re defined in the “Term/Semester” mode or they’re exceptions.

As you can see, you can also decide if you want to automatically assign to the destination Tutor Schedules, the same Subject Areas used in the source Tutor Schedule. You’ll have to check that checkbox if you want all your destination Tutor Schedules to have the same Subject Areas assigned that the source Tutor Schedule has associated with them.

Previous: Setting Staff Assignments | Next: Scheduling Appointments