This documentation refers to an old version of Accudemia 6.2 and has been replaced by the Manage Centers screen in Accudemia 7.0:
Accudemia 7.0 - Manage Centers Screen

Intake System

Purpose: Create a waiting line in your center and manage when people can get into the session.
Way to Access: Center Attendance > Intake System
Security: This feature is only enabled for administrators with the Intake System role.

Description:

In order to enable a waiting line, click on a center from the list. It will be enabled immediately and you will be taken to its management screen. You can disable the waiting line and go back to the normal behavior by clicking on Disable Waiting Line on the toolbar. If you are in a sign-in station, you can click on Administration on the bottom right corner of the screen, and then pick Intake System.

In the waiting line management screen, select the students you want and sign them in, or remove them from the line. To select a specific tutor, pick a student and a tutor, then click Sign In in the toolbar. A window will pop up where you can then decide which tutor you want to sign-in the student with.

Managing a Waiting Line

Tools

  • Sign in Students: To sign in the students in line. Administrator is able to choose to sign-in using either the student selected tutor or any other available.
  • Remove from line: To remove the student from the line.
  • Disable Waiting Line: To put the center in normal mode. All students will be automatically signed-in once the arrive to the center and enter their IDs. Note: Waiting students must be removed first.
  • Cast Screen To show or display this screen on another monitor or TV you can use this button to open a window with a summary of the wait times for students.

Tables

  • Students Waiting: Displays a list with students waiting for the selected tutor. It also displays the time that the student is waiting for.
  • Tutors In: Displays the tutors who are in the center at the moment.
  • Students In: Displays the students in the center.

Prompt Student Call Notes: Enables/disables a prompt to the students when they sign-in. This can be helpful if students have to be called at the moment of sign-in.

For more help we also have information about Managing the Intake System in part of an recorded online webinar.

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