Supplemental Instruction Class Attendance

The purpose of SI Class Attendance in Accudemia is so you can track Supplemental Instruction(SI) courses you may offer in your Center. We allow you to setup as many classrooms as you need for the Center to track the SI in each of them. The main difference between tracking SI Class Attendance versus Center Attendance is that the Student will be marked Present, Absent, or Tardy based on a set schedule for the Class and not be asked why they are there when they go to sign-in. As well students will never need to sign-out like in the Center as they'll be given the end time of the class.

Tracking Classes

Tracking Classes in Accudemia is rather simple you just need to create a Sign-in Station for the Classroom. The only perquisites before you do that though is that you'll have to create the Class (if not being imported) itself and the Classroom it will take place in. Here is the order in which I would perform these tasks if setting this up manually:

1. Create the Classroom.

  1. Click the Center & Classrooms section under the Administration section of the left-side navigation.
  2. Now click the Create New button at the top of this page and fill in the required information:
    • Location:* This determines the Center this Classroom will fall under if not associated with a particular Center then select the College or Location Group levels that it does fall under.
    • Name:* This will be the Name you would like to reference in Accudemia for that Classroom.
    • Description: This can be used to help identify the area's exact location or what classes are held here but is not required.
    • Active:* You must make sure this Classroom is active in order to hold Classes in it and conduct SI Class Attendance from it.
  3. Finally click the Save Changes button at the top of this screen.

* Indicates a required field.

Note: Classes are added to this location. Classes are not used very often in Accudemia but can be used if you want to track a scheduled class or event that takes place every week at the same day and time during the Term/Semester.

2. Create the Class and Set the Schedule.

  1. Start by navigating to Subject Areas from the Administration section of the left-side menu.
  2. Next click the Create New button and fill in the required fields. Note: These Subject Areas are your general Course in which the Class sections are a part of. This means if the Subject Area or Course already exist you may just need to search for it and then edit it to create a new Class under it.
    1. Enter the required information into the Subject Area's General Information tab.
      • Subject Area Prefix: This is first part of the Subject Area code or Course code and not required if there is no code used normally.
      • Subject Area Code: This is second part of the Subject Area code or Course code and not required if there is no code used normally.
      • Subject Area Name:* This is the unique name of this Subject Area or Course and is truly the only required field unless tracking SI Class Attendance.
      • Active:* You must make sure this Subject Area is active in order to hold Classes under it and conduct SI Class Attendance from it.
      • Has Scheduled Classes:* You must make sure this Subject Area is set to have scheduled classes in order to conduct SI Class Attendance from it.
    2. Enter the required information into the Subject Area's Scheduled Classes tab.
      1. Click the Create New button with the proper Term/Semester selected.
      2. Complete the following information to schedule the class.
        • General Tab
          • CRN:* Unique ID number for Class.
          • Class ID:* This is the Class section number or referred to as the Class Post-fix on imports.
          • Display as:* This is the unique name to identify this class section or referred to as the Class Short Name on imports.
          • Other: Optional field for additional info.
          • Comments: Optional field for additional info.
          • Tardy period: X mins. or Never late if present This can be setup for all classes in Accudemia Control Panel so an option to make unique per Class instance here.
          • Cut-off period: Y mins. or Never absent, no matter how late This can be setup for all classes in Accudemia Control Panel so an option to make unique per Class instance here.
          • Active:* This needs to be checked in order to conduct SI Class Attendance.
        • Schedule Tab
          • Classroom: [Select a Classroom] This allows you to state which Classroom this Class will take place in.
          • Date & Time: This option allows you to select the Days of the Week and Time the Class will take place every week. Options include: All days or specific days of the week.
          • Start Time: This is the Start time that on all the days you selected the class will start. Note: If there's different start times on different days you may need to create multiple classes to accommodate this option.
          • Duration: Z mins. Set this for the length of your sessions. Note: If there's different lengths on different days you may need to create multiple classes to accommodate this option.
        • Instructors Tab Assign the Instructors who teach this course and/or will manage the attendance collected.
        • Students Tab Assign the Students who attend this course every session.
  3. Finally click the Save Changes button.

* Indicates a required field.

Note: This can be included as part of your regular imports so that you do not have to create each Class manually and/or assign Instructors/Students to the Class.

Editing an existing Class Schedule

If you are editing an existing Class schedule you may be asked to choose from these options:

Just letting you know the obvious:

  • “The schedule has changed, existent sessions might not match the schedule.”

Now they want to know how to handle this change:

  • “Do you want to:”
    1. “Don't modify sessions”
      • Does not change any previous sessions that have taken place with collected attendance data.
    2. “Create sessions if missing”
      • Fills in the gaps with sessions that would have been missing in case you added an additional day and needed to correct the past sessions to include this day too.
    3. “Create sessions if missing, and delete the ones removed from the schedule.”
      • Fills in the gaps with sessions that would have been missing in case you added an additional day and needed to correct the past sessions to include this day too. Then deletes any days no longer on the schedule from the past sessions.
      1. “Delete only unattended sessions”
        • This modifies the 3rd option to be less destructive and only remove those days that no student swiped into class.

3. Setup a Classroom Computer Sign-in Station.

This is the same process as setting up a Computer Sign-in Station for your Center the only difference is you'll select the Classroom you've created previously.

More information on how to setup the Computer Sign-in Station can be found by clicking here.

The primary reason for having the Classroom Computer Sign-in Station option is to track the classes at their scheduled times in the Classroom you've setup. This Classroom Computer Sign-in Station only displays what Class is currently taking place in the Classroom at that time and never asks the student to select any options unlike a Center Computer Sign-in Station.

Managing SI Class Attendance

Managing SI Class Attendance is fairly simple as we do not use a traditional attendance book and all information collected in Accudemia is via the Student swiping in or typing their ID in at the Computer Sign-in Station you have setup.

View SI Class Attendance Online

  1. Navigate to the Attendance section under the SI Class Attendance heading in the left-side menu.
  2. Now select the Semester in the drop-down menu and then search for the Class Name or Class Registration Number (CRN). Then click on the Class in the list below and then click the Next button.
  3. Then select the day you would like to view the SI Class Attendance for that Class and click the Next button. Note: This view will show all the previous classes that have occurred along with the the next day's SI Class Attendance.
  4. Finally you can manage the SI Class Attendance for the selected Class for that specific day.

Mark a Student Present, Absent, Tardy, or Excused

To get to proper area manage the SI Class Attendance for a specific Class on a specific day follow the above article View SI Class Attendance Online. Once here you'll notice you can mark the student several different Attendance Statuses. To change their mark for that day:

  1. Select all the students that you want to change by placing a check next to their name.
  2. Now click the appropriate button you want to mark their Attendance Status and here is a brief explanation of each option:
    • Present - This means the student(s) did come to Class on time and attended the session.
    • Absent - This means that the student(s) was/were not there for the Class session.
    • Tardy - This means that the student(s) did come to the Class session but they were late. This status still counts student as Present. Note: The system will ask you to state how Tardy/late they were if you would like to provide this information.
    • Excused - This means that the student was either absent or late but given credit as showing because of a valid excuse. This status still counts student as Present. Note: The system will ask you to state the reason they were Excused if you would like to provide this information.
  3. You can also add/or remove a student to this session if they attended it but are not a regular attendee or if they were not signed-up/enrolled in the class on that date. If you want to enroll students in the Class permanently then follow the steps outlined in the next article.

Managing Class Enrollment

Hopefully by this point your class already exists and you simply need to add more students to your Class roster. If not please read the article above entitled Create the Class and Set the Schedule. To quickly add students to your class roster in case the information is not already being imported please do the following:

  1. Start by navigating to Subject Areas from the Administration section of the left-side menu.
  2. Next search for your Subject Area/Course by using the magnifying glass icon next to the column header for Subject area Code or Subject Area Title/Name.
  3. Once the Subject Area/Course is found select it and click the Edit button.
  4. Then click on the Subject Area's/Courses Scheduled Classes tab.
    1. Now locate the specific Class with the proper Term/Semester selected.
    2. Select the specific Class and click the Edit button.
      • Click the Instructors Tab to search for and assign the Instructors who teach this course and/or will manage the attendance collected.
      • Click the Students Tab to search for and assign the Students who attend this course every session.
  5. Finally click the Save Changes button.

Classroom Attendance Settings

These are all the General and Classroom Attendance specific settings that will be set for all Classes on the back-end of the software. This area deals with setting overall Attendance Status rules like how Students are considered Present, Absent, or Tardy for the Classes.

To learn more about these settings and how to configure them visit our Control Panel > General and Control Panel > SI Class Attendance sections.


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