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accudemia:7:manual:center-attendance:tutors-schedule [2019/08/30 13:46] – [Copy the Tutor's Schedule to Other Tutors] santi | accudemia:7:manual:center-attendance:tutors-schedule [2019/10/02 16:52] (current) – removed nick | ||
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- | ===== Tutors Schedule===== | ||
- | **Purpose: | ||
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- | **How to Access**: //**Center Attendance** > **Tutor Schedule**// | ||
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- | {{: | ||
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- | This page allows you to edit all tutor' | ||
- | You can choose the **Calendar Edit Mode** using the drop-down list in the filtering options. Type the **Tutors** name in the field provided to search and select the correct **Tutor** you want to create a schedule for in **%%Accudemia%%**. | ||
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- | ===== Modifying the Tutor' | ||
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- | Choose from the following //Calendar Edit Modes//: | ||
- | * **Merged Mode:** This is a combination of the **Term Mode** and **Exceptions Only** | ||
- | * To edit the schedule in this mode you have to choose the week which you are going to edit. Additionally you have the option to display appointments. | ||
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- | <note important> | ||
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- | * **Term Mode:** This is the default //calendar edit mode// | ||
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- | < | ||
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- | * **Exceptions Only:** This mode allows you to edit the Tutor' | ||
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- | <note important> | ||
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- | < | ||
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- | {{: | ||
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- | </ | ||
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- | <note important> | ||
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- | If you wish to have them create their own schedule go to the // | ||
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- | If you changed this settings then go ahead and click the **Save Changes** button at the top of this screen to apply the settings. | ||
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- | {{: | ||
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- | </ | ||
- | ===== Scheduling a Tutor ===== | ||
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- | - Go to **Tutors Schedule** in the tab under the **Center Attendance** navigation menu. You then can select the **Center**, enter the **Tutor Name**, and select the **Edit Mode** and options as shown below: | ||
- | * **Term/ | ||
- | * {{: | ||
- | * **Exceptions Only Mode** - allows you to set specific dates of a week for exceptions to their normal schedule. | ||
- | * {{: | ||
- | * **Merged Mode** - allows you to set specific dates of a week for exceptions to their normal schedule. | ||
- | * {{: | ||
- | - Then click the **Apply Filters** button | ||
- | - Next click and drag the mouse to create a block in the calendar: | ||
- | * {{: | ||
- | - Select the information for the selected time: | ||
- | * **Schedule As:** This is the " | ||
- | * {{: | ||
- | * **Available** < | ||
- | * **Not Available** < | ||
- | * **Not Working** < | ||
- | * **Description: | ||
- | * **Max Attendees: | ||
- | * **Subject Areas:** Select only what you want the Tutor to be able to help with during the time block. | ||
- | * {{: | ||
- | <note warning> | ||
- | * **Services: | ||
- | * {{: | ||
- | 5. And finally click the **Save** button. | ||
- | *{{: | ||
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- | When you've already assigned a schedule to a **Tutor** you may see other **Availability Statuses** such as: | ||
- | < | ||
- | <br> | ||
- | <span style=" | ||
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- | <span style=" | ||
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- | <span style=" | ||
- | <span style=" | ||
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- | <span style=" | ||
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- | <span style=" | ||
- | </ | ||
- | </ | ||
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- | ===== Copy the Tutor' | ||
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- | - Load the schedule you want to be the source of the copy. To do so, fill in the tutor search box (and change the center, edit mode, or any other filter) and click " | ||
- | - When the schedule has loaded, click on the " | ||
- | *{{: | ||
- | - If you're in the **Term/ | ||
- | * {{: | ||
- | * As you’re in the semesters edit mode, only the events defined for this semester will be copied excepting the events declared as exceptions. | ||
- | - If you’re in the **Exceptions Only Mode** or **Merged Mode**, you’ll get the pop-up shown in the image below: | ||
- | * {{: | ||
- | * As you’re in the exceptions only edit mode, only the events defined as exceptions will be copied to the destinations. You can select to copy the exceptions in the entire semester, or only the ones in the specified period. | ||
- | - If you’re in the merged edit mode, you’ll get the same pop-up shown right above, but in this case all events that match the copy criteria will be copied to the destinations, | ||
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- | As you can see, you can also decide if you want to automatically assign to the destinations, | ||
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- | ---- | ||
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- | [[accudemia: | ||
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