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accudemia:7:manual:administration:subject-areas [2019/09/13 16:59] – [Create a Subject Area] santi | accudemia:7:manual:administration:subject-areas [2019/10/02 17:18] (current) – removed nick | ||
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- | {{:: | ||
- | ====== Subject Areas ====== | ||
- | **Purpose**: | ||
- | **How to Access**: // | ||
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- | {{: | ||
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- | Accudemia lists your Subject Areas or Courses in the main section on this Subject Area screen. For tracking Center Attendance it is only necessary to define these Subject Areas. Through the use of Accudemia only tracking the Subject Areas for Center Attendance you do not have to specify the Class information when assigning Tutors that can help with these Subject Areas/ | ||
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- | <note important> | ||
- | </ | ||
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- | <note tip>By enabling this option in the //**Control Panel > Walk-ins**// | ||
- | It should be noted too that if enabled **Students** may be allowed to sign-in to multiple **Services** while they can only ever sign-in to one **Subject Area**. | ||
- | </ | ||
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- | === Searching for Subject Area=== | ||
- | In the right hand side of the menu there should be a section titled **Search** to search for a specific **Subject Area**, by filtering the search you can find specific classes. Here are the filters available: | ||
- | * **Title or Code:** | ||
- | * **Active/ Not Active:** | ||
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- | {{: | ||
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- | =====Subject Areas Toolbar===== | ||
- | A user can access the **Subject Area Toolbar** by clicking on the checkbox next to the subject area's name, the following items are the ones located in the toolbar: | ||
- | * **Drop/ | ||
- | * **Session History** - Use this button to view the history of the seesion in the Subject Area. | ||
- | * **Advanced Scheduler** - Use this button to **Create** a new **Subject Area**. | ||
- | * **View Schedule** - Use this button to **Create** a new **Subject Area**. | ||
- | * **Delete** - Use this button to **Delete** Subject Area. | ||
- | * **+ New Subject Area** - Use this button to **Create** a new **Subject Area**. | ||
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- | <note tip>To **Edit** a Subject Area you can just click on the name and a pop up menu will appear</ | ||
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- | === Drop/UnDrop === | ||
- | **Purpose: | ||
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- | Registered **Students** can be dropped. Dropped **Students** are unregistered from a **Class** and the drop date is marked in the **%%Accudemia%%** system. | ||
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- | <note important> | ||
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- | * **To drop a student**: Select the **Subject Area** and then the **Drop/ | ||
- | * **To restore a student**: | ||
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- | {{ : | ||
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- | < | ||
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- | < | ||
- | </ | ||
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- | === Session History === | ||
- | Use this button to cancel or restore sessions. In this screen you will see a list of past sessions for the **Class** selected in the previous screen. You can use the filter option on the top to filter and search sessions for specific dates. | ||
- | * **Canceling Sessions**: Select one or more given sessions (with the green icon under the Given column) from the list, the click the **Cancel Sessions** button on top. | ||
- | * **Restoring Sessions**: Select one or more canceled sessions (with the red icon under the Given column) from the list, then click he **Restore Sessions** button on top. | ||
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- | {{ : | ||
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- | === Advanced Scheduler === | ||
- | Use this button to enter the normal schedule and any exceptions for a **Class**. | ||
- | * **The Weekly Schedule**: To view the weekly schedule of your **Class** select the **Subject Area** and click the **Weekly Schedule** button. | ||
- | * **Creating New Weekly Sessions**: Click the **Create New** button on top of the **Weekly Sessions** tab. A pop-up window will appear and prompt you to enter a **Classroom**, | ||
- | * **Deleting Weekly Sessions**: Click the **Delete** button on top of the **Weekly Sessions** tab. \\ //Note: that __Past sessions are not modified__ when the weekly schedule is modified in this manner.// | ||
- | * **Updating Past Sessions**: If you modify the **Weekly Schedule** and wish past sessions to match this current **Weekly Schedule**, click the **Update Past Sessions** button. | ||
- | * **Exceptions**: | ||
- | * **Creating New Exceptions**: | ||
- | * **Deleting Exceptions**: | ||
- | {{ : | ||
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- | === View Schedule === | ||
- | Use this button to display the **Class Schedule** in a calendar format. | ||
- | * **Edit**: It takes you to the **Advanced Scheduler** Screen for the **Class**. | ||
- | * **Display Dates From**: Use the filter tool to select the dates that the **Classes** will be displayed on the screen. | ||
- | {{ : | ||
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- | === Delete Subject Area === | ||
- | Use this button to delete a **Subject Area**. | ||
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- | Once prompted **Classes associated with this subject area(s) will be automatically deleted. Are you sure you want to delete the selected subject area?** click on **Yes** and the subject area will be deleted. | ||
- | <note warning> | ||
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- | =====Create a Subject Area===== | ||
- | As you seen above when you click the **+ New Subject Area** button in the // | ||
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- | < | ||
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- | * //General Information Tab// | ||
- | * __**General Information: | ||
- | * **Code**: Subject Area Code. Type the Prefix at the first text box. Type Number at second box. | ||
- | * **Title**: This field is the name of the subject area. | ||
- | * **Description**: | ||
- | * __**Options: | ||
- | * **Has Scheduled Classes**: Check the checkbox "Has Scheduled Classes" | ||
- | * **Available in all centers**: Check this checkbox to make this **Subject Area** available for **Students** to select from in all your **Centers**. < | ||
- | * **Available to all students**: Check this checkbox to register this **Subject Area** to all your **Students** in Accudemia. < | ||
- | * **Active**: To set the status of the subject. It will not be displayed in any report. | ||
- | * //Centers Tab// | ||
- | * Select the **Centers** where this **Subject Area** will be available. | ||
- | * //Tutors Tab// | ||
- | * Select the **Tutors** that can help and will be tutoring this **Subject Area** for the selected **Term/ | ||
- | * // | ||
- | * Select the **Professors** teaching this **Subject Area** for the selected **Term/ | ||
- | * //Student Enrolled Tab// | ||
- | * Select the **Students Enrolled** and attending this **Subject Area** for the selected **Term/ | ||
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- | ====Scheduled Classes tab==== | ||
- | This tab only appears if the **Has Scheduled Classes** checkbox is checked on the **[[accudemia: | ||
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- | === When the "Has Scheduled Classes" | ||
- | * **Instructors**: | ||
- | * **Student Enrollment**: | ||
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- | ===When the "Has Scheduled Classes" | ||
- | A new **Scheduled Classes** tab will be displayed when this option is enabled. | ||
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- | ==Scheduled Classes Tool bar== | ||
- | * **Create New** - To create a New Class related to the edited Subject. | ||
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- | * **Edit** - Allows modification to some of the options of the Class. | ||
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- | * **Delete** - Delete the selected class. | ||
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- | ---- | ||
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- | [[accudemia: |