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Sign-In Station
This section explains the Sign-in Station options you have to collect Center Attendance and SI Class Attendance with Accudemia at your Center or Institution
Computers
Purpose: This section is used to set a Computer as being a Sign-in Station for a Classroom or a Center.
How to Access:
Administrations > Sign-In Stations > Computers or
When a machine is set as a Computer Sign-in Station and the [yourcollege].accudemia.net site is accessed the browser pulls the Sign-in Station screen up based on a cookie stored in the Computer's browser.
Sign-in Station will:
- Let you see a particular Center's or Classroom's Sign-in Station screen.
- Allow Students or Tutors to sign-in at the Center. (Sign-ins are necessary and the primary way to log attendance in Accudemia.)
A Sign-In Station helps by creating Session Logs for the Students and Tutors who sign-in. Although there is a manual process to create Session Logs directly by System Administrators this is the automated and most convenient solution.
Accudemia Sign-in Station Computer Minimum Requirements
This section is created to explain the minimum requirements needed in a computer to be setup as a Sign-in Station in **Accudemia**. Due to the web-based nature of the **Accudemia** system there a no real specification on the computer hardware so these are the only items that you need to ensure:
- The computer has an active Internet connection (preferably wired and not wireless).
- The computer has a browser installed that can access *.accudemia.net on port 80 (Internet traffic) over the network and Internet connection.
- The computer's browser has the ability to store cookies from *.accudemia.net
As long as these 3 criterion are met you should have no problems setting up and maintaining the Accudemia Computer Sign-in Station.
- Un-freeze the computer.
- Go to your http://[mycollege].accudemia.net site and setup the Accudemia Computer Sign-in Station using the steps below. Replace the [mycollege] with your institution's domain.
- Re-freeze the computer.
Create a Sign-in Station or Setup Kiosk
To create a new Sign-in Station, follow these steps:
- Login as an Center Administrator, College Administrator, or System User with permission to make Sign-in Stations.
- You can then customize your Sign-In Station by:
- Choosing the Location for which Center or Classroom you want to assign the sign-in station to.
- - Viewing the iAccu Devices synced to the sign-in station.
- - Selecting the options you want to be pre-selected when students sign-in.
- Once you choose the location and customize your settings you can now sign people in. (the screen will now display the location of the sign in station on the bottom left corner)
- By clicking on Setup Kiosk and Logout you are automatically logged out and the web page becomes a kiosk on your device.
Remove a Sign-in Station or Uninstall Kiosk
To delete a Sign-In Station (any Sign-in Station from the Centers or Classrooms) list do the following:
- First select a Location or Center in the drop-down menu.
- Then under Setup Kiosk & Logout there should be a button called Uninstall Kiosk by pressing this the sign-in station will be deleted. (A popup message saying Sign-in station uninstalled. should then appear)
Sign-In / Sign-Out Station Screen
The following section will cover how a Student or User can sign in.
- Administrator Sign-In:
- An administrator can sign a user in thru his sign-in/sign-out menu without setting up the Kiosk. (NOTE: Users can only sign-in this way using their User ID.)
- Kiosk Sign-In:
- Option 1: Swipe card in card reader.
- Option 2: Type User ID.
Kiosk Sign-In Screen Buttons
Any of the following icons except for the sign-in options can be hidden for a center place thru the Station's Options.
Here is an explanation of the buttons functionality:
- Log-In: This option cannot be removed and is the default shown when the website is loaded.
- Students In: Brings up a list of students who are currently signed in. This option also can be disabled in the Control Panel > General options.
- Tutors In: Brings up a list of tutors who are currently signed in. This option also can be disabled in the Control Panel > General options.
- New Student: This screen allows new students to register themselves in Accudemia. This option also can be disabled in the Control Panel > General options.
- Forgot Password?: This screen allows reset or recover your password to registered Accudemia's users. This option cannot be disabled in the Control Panel > General options.
Log In
Students In/Tutors In
Purpose: This screen merely exists to help you check who is signed-in at each Center in Accudemia.
There are two options to see who has signed in/out of the centers:
- The second option is for Administrators use only, they can access it by going to visit: Center Attendance > Manage Center. From here the admin will be able to see all students and tutors signed in to all centers. A filter search bar will be located on the left side of the screen to select viewing criteria. For each user, the date and time of the sign-in, course, service, tutor and instructor are shown.
New Student
Purpose: To register and collect information about new students.
How to Access: This screen appears to a student during sign-in if their ID is not already in the database.
This screen collects information about the new student, recently created. After typing the student information on the first tab, the new student is able to see the profile questions and complete it.
After filling all the new information, this new student must click the Register button to be registered to the Accudemia System.
Forgot Password?
Purpose: Allows users to reset or recover their password to registered Accudemia's accounts.
How to Access: This button is located under the sign-in screen in the kiosk.
Student Sign-In
After a user successfully types their User ID in or swipes their card they have to fill out a few things before being signed in completely.
The example below shows what a Student will see when they sign-in:
They have to fill out the following:
- Select Service - Service selection may be optional or required. If optional you don’t have to select
- Subject Area - Select one course by clicking on it. The option “none” appears if course entry is defined as optional in the center settings screen.
- Professor - This section is for the user to choose the professor they have for the class.
- Report Visit? - This section is an option the student has whether or not to report to the professor that they signed in. By clicking Yes the user will be signed in and be taken to the Confirm page to make sure everything was filled out correctly
- Open the "DeepFreeze" or similar application and “unfreeze” the computer.
- Setup the Computer Sign-in Station following the steps above.
- And then “freeze” the computer again to save this Sign-in Station setup.
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