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accudemia:7:manual:administration:signin-stations:computer [2019/09/13 11:00]
santi [Sign-In Station]
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-{{::​accudemia_logo73.png?​nolink&​300|}} 
-====== Sign-In Station ====== 
- 
-This section explains the **Sign-in Station** options you have to collect **Center Attendance** and **SI Class Attendance** with **Accudemia** at your **Center** or **Institution.** 
- 
-p===== Computers ===== 
- 
-**Purpose**:​ This section is used to set a Computer as being a **Sign-in Station** for a **Classroom** or a **Center**. ​ 
-\\ **How to Access**: \\ //​**Administrations** > **Sign-In Stations** > **Computers**//​ or  
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-{{:​accudemia:​7:​manual:​administration:​signin-stations:​accudemia-administration11.jpg?​nolink&​200 |}} 
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- 
- 
-<​html>​ 
-<div style="​text-align:​center;"><​i><​b>​Quick</​b>​ > <​b>​Sign-In Station</​b></​i></​div>​ 
-</​html> ​ 
-{{ :​accudemia:​7:​manual:​accudemia-administration-signinstations-computers.jpg?​nolink&​300 |}}  
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- 
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-<​note>​If you want to configure the way it handles **Students** during the sign-in process ​ 
-is defined in the //​**[[accudemia:​7:​manual:​trackingsettings#​walk-ins|Control Panel > Walk-ins]]**//​ section. ​ There are some additional settings defined here to setup a **Fixed Sign-in Station** that allow your **Students** to sign-in to preset selections.</​note>​ 
- 
-When a machine is set as a **Computer Sign-in Station** and the [yourcollege].accudemia.net site is accessed the browser pulls the **Sign-in Station** screen up based on a cookie stored in the Computer'​s browser. ​ 
- 
-Sign-in Station will: 
-  * Let you see a particular **Center'​s** or **Classroom'​s** **Sign-in Station** screen. ​ 
-  * Allow **Students** or **Tutors** to sign-in at the **Center**. ​ (Sign-ins are necessary and the primary way to log attendance in **%%Accudemia%%**.) 
- 
-A **Sign-In Station** helps by creating **Session Logs** for the **Students** and **Tutors** who sign-in. ​ Although there is a manual process to create [[accudemia:​7:​manual:​center-attendance:​sessionlogs|Session Logs]] directly by **System Administrators** this is the automated and most convenient solution. 
- 
-==== Accudemia Sign-in Station Computer Minimum Requirements ==== 
-This section is created to explain the minimum requirements needed in a computer to be setup as a **Sign-in Station** in %%**Accudemia**%%. ​ Due to the web-based nature of the %%**Accudemia**%% system there a no real specification on the computer hardware so these are the only items that you need to ensure: 
-  - The computer has an active Internet connection (preferably wired and not wireless). 
-  - The computer has a browser installed that can access *.accudemia.net on port 80 (Internet traffic) over the network and Internet connection. 
-  - The computer'​s browser has the ability to store cookies from *.accudemia.net 
- 
-As long as these 3 criterion are met you should have no problems setting up and maintaining the **%%Accudemia%% Computer Sign-in Station**. 
- 
-<note warning>​If you use an image that resets after every reboot on the PC you will need to make an adjustment to the image so it includes this cookie that is built when you setup an **%%Accudemia%% Computer Sign-in Station**. ​ Typically a popular program used to do this is [[https://​www.faronics.com/​products/​deep-freeze|Deep-Freeze]] by Faronics. ​ If you are using this to keep your computer'​s image set to a saved state just do the following so it will stay setup as an **%%Accudemia%% Computer Sign-in Station**: 
-  - Un-freeze the computer. 
-  - Go to your //​%%http://​%%**[mycollege]**%%.accudemia.net%%//​ site and setup the **%%Accudemia%% Computer Sign-in Station** using the steps below. ​ Replace the **%%[mycollege]%%** with your institution'​s domain. 
-  - Re-freeze the computer. 
-</​note>​ 
- 
-==== Create a Sign-in Station or Setup Kiosk ==== 
- 
-To create a new **Sign-in Station**, follow these steps: 
-  - Login as an Center Administrator,​ College Administrator,​ or **System User** with permission to make Sign-in Stations. 
-  - Navigate to the //​**Administration** > **Sign-in Station** > **Computers** // option from the top navigation menu. (A pop up screen should then appear titled **Sign-In Station**) \\ {{:​accudemia:​7:​manual:​accudemia-administration-signinstations-computers-createasigninstation-01.jpg?​direct&​650|}} 
-  - You can then customize your **Sign-In Station** by: 
-    * Choosing the **Location** for which **Center** or **Classroom** you want to assign the sign-in station to. 
-    * {{:​accudemia:​7:​manual:​administration:​signin-stations:​accudemia-administration9.jpg?​nolink&​50|}}- Viewing the iAccu Devices synced to the sign-in station. 
-    * {{:​accudemia:​7:​manual:​administration:​signin-stations:​accudemia-administration10.jpg?​nolink&​50|}}- Selecting the options you want to be pre-selected when students sign-in. 
-  -  Once you choose the location and customize your settings you can now sign people in. (the screen will now display the location of the sign in station on the bottom left corner) 
-  - By clicking on **Setup Kiosk and Logout** you are automatically logged out and the web page becomes a kiosk on your device. 
- 
-{{:​accudemia:​7:​manual:​administration:​signin-stations:​accudemia-administration8.jpg?​nolink&​750|}} 
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-<note important>​If you already have a kiosk in session you will get the following message: 
-\\ {{ :​accudemia:​7:​manual:​administration:​signin-stations:​accudemia-administration7.jpg?​nolink&​200 |}}</​note>​ 
- 
-==== Remove a Sign-in Station or Uninstall Kiosk ==== 
- 
-To delete a **Sign-In Station** (any **Sign-in Station** from the **Centers** or **Classrooms**) list do the following: 
-  - First select a **Location** or **Center** in the drop-down menu. 
-  - Then under **Setup Kiosk & Logout** there should be a button called **Uninstall Kiosk** by pressing this the sign-in station will be deleted. (A popup message saying <​html><​span style="​color:​white;​height:​15px;​background:#​37b358;"><​b>&​nbsp;​Sign-in station uninstalled.&​nbsp;</​b></​span></​html>​ should then appear) 
- 
-<note important>​If you have access to this section it should be noted that this action can be performed from any machine and it must be used with extreme care, as the Sign-in Station mode that would normally appear on the **Sign-in Station** terminal you removed will no longer. ​ And instead the external URL (or default page) will load when they go to the http://​[MyCollege].accudemia.net website. ​ This site can only be used to login to the back-end of **Accudemia** so **Students** will not be able to Sign-in.</​note>​ 
-==== Sign-In / Sign-Out Station Screen ==== 
-The following section will cover how a **Student** or **User** can sign in. 
-  * **Administrator Sign-In:** 
-    * An administrator can sign a user in thru his **sign-in/​sign-out** menu without setting up the Kiosk. (**NOTE:** Users can **only** sign-in this way using their **User ID**.) 
-  * **Kiosk Sign-In:** 
-    * **Option 1:** Swipe card in card reader. 
-    * **Option 2:** Type User ID. 
- 
-===Kiosk Sign-In Screen Buttons=== 
-Any of the following icons except for the sign-in options can be hidden for a center place thru the Station'​s Options. 
- 
-Here is an explanation of the buttons functionality:​ 
-  * **Log-In**: This option cannot be removed and is the default shown when the website is loaded. ​ 
-  * **Students In**:  Brings up a list of students who are currently signed in.  This option also can be disabled in the //​[[accudemia:​7:​manual:​trackingsettings#​general|Control Panel > General]]// options. 
-  * **Tutors In**: Brings up a list of tutors who are currently signed in.  This option also can be disabled in the //​[[accudemia:​7:​manual:​trackingsettings#​general|Control Panel > General]]// options. 
-  * **New Student**: This screen allows new students to register themselves in Accudemia. ​ This option also can be disabled in the //​[[accudemia:​7:​manual:​trackingsettings#​general|Control Panel > General]]// options. 
-  * **Forgot Password?​**:​ This screen allows reset or recover your password to registered Accudemia'​s users. ​ This option cannot be disabled in the //Control Panel > General// options. 
- 
-{{:​accudemia:​7:​manual:​administration:​signin-stations:​anim2.gif?​nolink|}} 
- 
-<note important>​ If a student that is not in the current Class/​Center wants to sign in, they can by using the **Guest Sign-In** button located in the bottom right corner. 
-</​note> ​ 
- 
-=== Log In === 
- 
-=== Students In/Tutors In === 
-**Purpose:​** This screen merely exists to help you check who is signed-in at each **Center** in **Accudemia**. 
- 
-There are two options to see who has signed in/out of the centers: 
-  - The first option is to all Users from the Sign-In Screen (if settings allow so.) which lists only students or only tutors signed into the system \\ {{:​accudemia:​7:​manual:​administration:​signin-stations:​accudemia-administration12.jpg?​direct&​650|}} 
-  - The second option is for Administrators use only, they can access it by going to visit: **Center Attendance** > **Manage Center**. From here the admin will be able to see all students and tutors signed in to all centers. A filter search bar will be located on the left side of the screen to select viewing criteria. For each user, the date and time of the sign-in, course, service, tutor and instructor are shown. 
- 
- 
-=== New Student === 
-**Purpose:​** To register and collect information about new students. 
-\\ **How to Access:** This screen appears to a student during sign-in if their ID is not already in the database. 
-\\ This screen collects information about the new student, recently created. After typing the student information on the first tab, the new student is able to see the profile questions and complete it. 
- 
-{{:​accudemia:​7:​manual:​administration:​signin-stations:​accudemia-administration13.jpg?​direct&​650|}} 
- 
-<note tip> The profile questions are customizable for your college at the Profile Questionnaire Screen. The configuration will determine whether an answer is required. Questions that require answers are marked with an asterisk on the right side. 
-\\ After filling ​ all the new information,​ this new student must click the **Register** button to be registered to the Accudemia System.</​note>​ 
- 
-<​note>​If you prefer to not let **Students** create themselves in **Accudemia** than this option can be disabled in the [[accudemia:​7:​manual:​trackingsettings#​general|Control Panel > General]] section of **Accudemia**.</​note>​ 
- 
-=== Forgot Password? === 
-**Purpose:​** Allows users to reset or recover their password to registered Accudemia'​s accounts. 
-\\ **How to Access:** This button is located under the sign-in screen in the kiosk. 
- 
-{{:​accudemia:​7:​manual:​administration:​signin-stations:​accudemia-administration14.jpg?​nolink&​650|}} 
- 
- 
-==== Student Sign-In ==== 
- 
-After a user successfully types their **User ID** in or swipes their card they have to fill out a few things before being signed in completely. ​ 
- 
-The example below shows what a **Student** will see when they sign-in: 
- 
-{{:​accudemia:​7:​manual:​administration:​signin-stations:​anim1.gif?​nolink|}} 
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-They have to fill out the following: 
-  - **Select Service** - Service selection may be optional or required. If optional you don’t have to select 
-  - **Subject Area** - Select one course by clicking on it. The option “none” appears if course entry is defined as optional in the center settings screen. 
-  - **Professor** - This section is for the user to choose the professor they have for the class. 
-  - **Report Visit?** - This section is an option the student has whether or not to report to the professor that they signed in. By clicking <​html><​span style="​color:​white;​height:​15px;​background:#​37b358;"><​b>&​nbsp;​Yes&​nbsp;</​b></​span></​html>​ the user will be signed in and be taken to the **Confirm** page to make sure everything was filled out correctly 
- 
- 
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-<note warning> Deleting the browser'​s cookies will disable the computer as being a **Sign-in Station** so be careful not to remove the cookies for the accudemia.net website. ​ If you have any programs such as %%"​DeepFreeze"​%% that is used to keep the computer'​s OS and applications intact by preventing the installation of applications or changes to the computer'​s settings, then you will want to do the following: 
-  - Open the %%"​DeepFreeze"​%% or similar application and "​unfreeze"​ the computer. 
-  - Setup the Computer **Sign-in Station** following the steps above. 
-  - And then "​freeze"​ the computer again to save this Sign-in Station setup. 
-</​note>​ 
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-[[accudemia:​7:​manual:​administration:​user-groups|Previous Article - Administration:​ User Groups]] | [[accudemia:​7:​manual|Table of Contents]] | [[accudemia:​7:​manual:​administration:​signin-stations:​offline|Next Article - Administration:​ Offline Devices (iAccu)]]