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Entering College Off-times

Purpose: To enter time periods during which Centers are not open at the College-Level and when Tutors are not allowed to be scheduled as available at the Center-Level.

How to Access: Administration > Offtimes

This step is to define Time-frames when your college is closed and tutors are not allowed to be schedule as working. You can define a regular weekly college schedule or exceptions such as school and public holidays. Also, you can define Center's Off-times. This Off-times will be added to general College off-times.

In Ordering to enter the College Off-times:

  1. Go to Administration, select Offtimes.
  2. On the left select the Center.
  3. Select the Edit Mode option. To set a general Off-time, it's encouraged to set your Off-times as Term mode.
    1. Merged Mode, as default.
    2. Term mode.
    3. Exceptions Only.
  4. Select Term. If you have any Offtime that happens regularly on a specific day of the week(for example all Sundays are OFFtimes), this will be used as the default.
  5. Click Apply to display the college's schedule.
  6. Drag and drop the mouse for selecting blocks in order to set your Off-times.
  7. Wait for the Event Information pop-up window.
  8. Select at Schedule as Off-time. You will be able to set a Description or a Comment to it.
  9. Click Save.
For specific dates that you need to declare as offtimes (for example July 4th) you would need to select “Merged Mode/Exception Only” and search for that date in the calendar

Previous: Setting up Semester Dates | Administrator Quickstart | Next: Entering your College News