General

Purpose: This area defines general account settings such as calendar options, sign-in station options, and more. Some of these are College-level only but most can be set at the individual Center-level.
How to Access: Administration > Control Panel > General

Purpose: To edit the calendar defaults in Off-times and Tutor Schedule

• First Day to Show: Defines which “Day of the Week” to be shown first in the calendars.<note tip>Tipically the work week starts on Mondays</note>

• Blocks Per Hour: Defines the number of divisions inside the hour.<note tip>Tipycally is recommended to choose the smaller possible block-size option (usually 15 min) since it provides more flexibility for the tutors to organize their calendars</note>

• Start time: Defines the “Start Time” for the calendar. The start time should never be later than the opening time.

• End time: Defines the “End time” for the calendar. The end time should never be earlier than the closing time.

• Default Tutors Schedule Max. Attendees: X Use this field to indicate what you want the default number of Students that can help in any given session. Each Tutor on their schedule needs to have everyone adjust this value when setting schedules as needed. If the value is set to 0, it indicates an unlimited number of Students can book Appointments at a time.

Tutor availability: This option allows you to set the visible Tutors in the intake system for your Center's Intake System. Here are your options:

• Use Schedule Information - This option shows only Tutors scheduled in your Center (Those who are configured to be at the center via their Calendars).

• Show Signed-in Only - This option shows only Tutors signed-in at your Center. If your tutors can help with multiple students then you may not want to use this option and the schedule information.

• Show Everyone - This option shows all Tutors in the Accudemia account. Typically this setting is only used in a Single-Center license but may be helpful if the Tutors are technically available for more than one Center.

• Associate tutors with all subject Areas: It associates tutors to all subjects by default.

• Maximum sign-in duration: Sets the maximum time that a student is allowed to be signed in, when the session reaches this mark, the user will be sign-out and the session log will be completed, the session length will be set to the “Default sign-in duration” if it is set, or to this Max # of minutes if the “Default sign-in duration” is blank.

• When is longer than…: It shows a customized message if the sign-in duration is longer than X minutes, this option is not directly related to the Maximum sign-in duration: OR the Default sign-in duration: X mins.

• Default sign-in duration: X mins. This is set to the time you want to write for the student for this session log IF the limit is reached (in case different than the “Maximum sign-in duration.”)

• Show students' names when signing in/out at sign-in stations Specifies whether students' names should be displayed after they sign-in/out using a sign-in station.

• Show students pictures when signing in/out at sign-in stations Specifies whether students' pictures should be displayed when they sign-in/out using a sign-in station

How to Access: Administration > Control Panel > General > Sign-in Options

• When a non-existent student signs in Allows to save or discard a session log when the user is not in the college database.

• Allow multiple services: Specifies whether many or only one service can be selected. Check this checkbox if you want the Student to be able to choose more than one Service per sign-in.

To define the options shown in the Center sign-in screen.

• Hide user ID Replace characters by a character ● on the screen to avoid showing user ID to the public.

• Allow viewing students signed in Check this box if you want to display the “Students Who’s In” button, which shows the Students Who’s In screen.

• Allow new students: Check this box if you want students who are not already in the Accudemia database to be able to first register and then sign in. If this option is not checked, you can modify the default error message shown when a non-existing student tries to sign in on the Screen Captions tab.

• Allow homepage access: Check this box if you want all users to have access to login from the sign-in screen to their personal Accudemia homepage. You may want to disable this to avoid your center’s sign-in screen being held up by users who are logged into their personal Accudemia homepage
• Ask student whether to report a visit to instructor Check this option to show a confirmation message at students sign-in to ask them whether their visits should be reported to their instructors.

• New Student Instructions:- If you allow new students to register, then use this editor to add information to those students; you can change the default message for a customized message of your preference. In this editor, not only you can put text but also images, links, and other items.

• Show sign-in time: Check this option to display the time the student signed in the center

• Show course: Check this option to display the course the student signed in for

• Show tutor: Check this option to display the tutor the student selected at sign-in

Multi-Device Session Tracking Settings - Choose one of the two tracking methods for each option.

• When there's more than one swipe in the sign-in window for the same person:

• Count the first one as the real swipe

• Count the last one as the real swipe

• When there's more than one swipe in the sign-out window for the same person:

• Count the first one as the real swipe

• Count the last one as the real swipe

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