Appointments in Accudemia refer to blocks/slots of time that users (students) can reserve with tutors, counselors, or advisors. They can receive assistance in a particular service, course, or similar. By clicking the New Appointment tab below Quick, the web page then displays a “Create Appointment” pop-up window.

These options are only available to system users with the Appointment Administrator role and allow them to bypass any restrictions that generally would not be permitted.

Purpose: If an Administrator needs to schedule an appointment disregarding rules.

• Center: Use this option to select the Center from the list.

• Student: Use this option to start typing a Student name. This way, Accudemia can autocomplete, or you may click the magnifying glass to select from the list.

• Tutor: Use this option to start typing a Tutor name. This way, Accudemia can autocomplete, or you may click the magnifying glass to select from the list.

• Instructor: Use this option to start typing an Instructor name. This way, Accudemia can autocomplete, or you may click the magnifying glass to select from the list.

• Subject Area: Use this option to start typing a Subject Area name. This way, Accudemia can autocomplete, or you may click the magnifying glass to select from the list.

• Services: Use this option to start typing a Service name. This way, Accudemia can autocomplete, or you may click the magnifying glass to select from the list. You can choose more than one Service, but make sure that the Tutor you choose is scheduled for all services in those slots.

Date & Time

• Schedule on: Use this option to set the exact date and time for the Appointment (by default, it will show the current date/time).

• Duration: Use this option to set the length of the Appointment.

• Comments: Use this option to write notes/comments about this Appointment.

After selecting the options, click the Continue button and wait while Accudemia validates the reservations.

If the data entered is valid, it will inform you that the Appointment has passed all the validations as shown below:

To finalize this process and schedule the Appointment, click the Schedule Appointment button.

If Accudemia finds that the selections you've made are not valid (perhaps there are some restrictions on the student or tutor, or because the tutor is unavailable, etc.), you will only be warned and can proceed to make the Appointment as an Admin. The button “Ignore Warning and Save” disregards the warning and lets you schedule the Appointment anyway as you can see below:

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