This documentation refers to an old version of Accudemia 7.0 and has been replaced by Accudemia 9.0:
Accudemia 9.0 - Class Attendance

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SI Class Attendance

The purpose of “Class Attendance” in Accudemia is to track the visits to a specific class. You can manage the attendance on all the classes you have that current semester or view old semesters as well. You can also choose a specific session you want to look at throughout the day.

Attendance

The following steps are used to Manage Attendance of a specific class:

  1. Select Class: To find a specific class you can filter the search by looking for the Term, Name, the CRN (Classroom Room Number) or you can manually look for it on the main page. When you have found the class you can click on it to move forward.
  2. Select Session: To find a specific session you can filter the search by looking for the Location, Session Date or you can manually look for it on the main page. When you have found the session you can click on it to move forward.
  3. Manage Attendance: From this Management menu you can filter what you can view:
    • Show Students (Present)
      • Tardy
      • Excused
    • Show Students (Absent)
      • Beyond Cut-Off
      • Excused
      • Note: You need to click on Apply Filter for the page to refresh with the new filter.
You can go back to choosing another Class or Session by clicking on either CHANGE CLASS or CHANGE SESSION

Manage Attendance

There are three options of where students can be added to:

  • PRESENT STUDENTS: The students shown in this section were the ones that were present in the class.
  • BEYOND CUT-OFF / EXCUSED ABSENT STUDENTS: The students shown in this section were the ones that were either Tardy or Excused to class.
  • ABSENT STUDENTS:The students shown in this section were the ones that were absent to class.
You can customize your view in any of these sections by:
  • Page Size: The range goes from 15 to 100.
  • Clear All: To get rid of all the selected values.
  • Show: To show selected or unselected items.

Mark as Present/Absent

If a student is present but didn't sign in or forgot to there is a way to manually change his status:

  1. First, select the student(s) that were marked absent by checking the box next to the name(s).
  2. Then at the top of the page just click on  Mark as Present .
  3. After the message Are you sure you want to mark selected students as a present? Click Yes and the student should then be marked present.

If a mistake was made and a student was marked present there is also a way to manually change his status to Absent:

  1. First, select the student(s) that were marked present by checking the box next to the name(s).
  2. Then at the top of the page just click on  Mark as Absent .
  3. After the message Are you sure you want to mark selected students as absentees? Click Yes and the student should then be marked absent.

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Excused/Tardy

If you want a student to be shown in the second column titled BEYOND CUT-OFF / EXCUSED ABSENT STUDENTS because they were tardy or were late for an excused reason you can manually change their status by:

  1. First, select the student(s) that were marked present/absent by checking the box next to the name(s).
  2. If their reason for being late was excused, then at the top of the page just click on Excuse
    • You will have to manually write what the excuse is for in the text box provided.
  3. if they were tardy, then at the top of the page just click on Tardy
    • You will have to select Tardy By and select a time (in min).
  4. Click save for the status change to take effect.

Add/Remove Student

  • To add a student by clicking on Add Student at the top of the page and then select the student you want to add and click Accept.
  • To Remove a student you can select the student(s) that were marked present/absent/excused by checking the box next to the name(s) and then clicking on Remove Student. A message will appear Are you sure you want to remove selected students from this session? Click Yes and the student will be removed.

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SI Class Attendance Reports

Class Attendance Summary Reports

Location:
Go to Reports–>Class Attendance Summary.

Purpose

This report displays a list with Students, Student Identification Number, date of Registration, Dropped date, Attended and Absent times, Tardy, and excused absentees.

Filters

-Classes: Use this mandatory option to filter by a Term, StartTime, and EndTime.

-Locations: Use this option to filter by a specific location, leave unchecked to use all locations.

-Students: Use this option to filter by the specific student(s), leave unchecked to use all students.

-Groups: Use this option to filter by a specific group, leave unchecked to use all.

Output Options

-Format: Use this option to select from several formats such as PDF, XLS, CSV.

-Create Group: Use this option to create groups based on the report listings.


Preview:



Class Attendance Detailed Reports

Location:
Go to Reports–>Class Attendance–> Detailed.

Purpose

This report displays each classes' student information with the Attendance Status (Present or Absent, it will also note if marked Tardy or Excused as well) that the student earned each day.

Filters

-Classes: Use this mandatory option to filter by a Term, StartTime, and EndTime.

-Locations: Use this option to filter by a specific location, leave unchecked to use all locations.

-Students: Use this option to filter by the specific student(s), leave unchecked to use all students.

-Groups: Use this option to filter by a specific group, leave unchecked to use all.

-Instructors: Use this option to filter by a specific instructor, leave unchecked to use all instructors.

Output Options

-Format: Use this option to select from several formats such as PDF, XLS, CSV.

-Create Group: Use this option to create groups based on the report listings.


Preview:




Class Absentees Reports

Location:
Go to Reports–>Class Attendance–> Absentees.

Purpose

This report displays a full list of absentees for each class session.

Filters -Classes: Use this mandatory option to filter by a Term, StartTime, and EndTime.

-Locations: Use this option to filter by a specific location, leave unchecked to use all locations.

-Students: Use this option to filter by the specific student(s), leave unchecked to use all students.

-Groups: Use this option to filter by a specific group, leave unchecked to use all.

-Instructors: Use this option to filter by a specific instructor, leave unchecked to use all instructors.

Output Options

-Format: Use this option to select from several formats such as PDF, XLS, CSV.

-Create Group: Use this option to create groups based on the report listings.




Preview:




Class Absences List- Reports

Location:
Go to Reports–>Class Attendance–> Absences List.

Purpose

This report displays a list of the absences of registered students to filtered classes. Also displays some data as their Student Id, phone, and their dropped status. Use the Absence range Also to filter users with a minimum and a maximum number of absences.

Filters -Classes: Use this mandatory option to filter by a Term, StartTime, and EndTime.

-Locations: Use this option to filter by a specific location, leave unchecked to use all locations.

-Students: Use this option to filter by the specific student(s), leave unchecked to use all students.

-Groups: Use this option to filter by a specific group, leave unchecked to use all.

-Instructors: Use this option to filter by a specific instructor, leave unchecked to use all instructors.

Output Options

-Format: Use this option to select from several formats such as PDF, XLS, CSV.

-Create Group: Use this option to create groups based on the report listings.





Preview:



Class Tardiness Details- Reports

Location:
Go to Reports–>Class Attendance–> Tardiness Details.

Purpose

This report displays each student's tardiness. Displays if the student is registered to a class or dropped to it. Also displays how long the student has been late to the class session.

Filters -Classes: Use this mandatory option to filter by a Term, StartTime, and EndTime.

-Locations: Use this option to filter by a specific location, leave unchecked to use all locations.

-Students: Use this option to filter by the specific student(s), leave unchecked to use all students.

-Groups: Use this option to filter by a specific group, leave unchecked to use all.

-Instructors: Use this option to filter by a specific instructor, leave unchecked to use all instructors.

Output Options

-Format: Use this option to select from several formats such as PDF, XLS, CSV.

-Create Group: Use this option to create groups based on the report listings.





Preview:




Class Tardiness List- Reports

Location:
Go to Reports–>Class Attendance–> Tardiness List.

Purpose

Displays each class with the times that a student has been late, also displays if it has not.

Filters -Classes: Use this mandatory option to filter by a Term, StartTime, and EndTime.

-Locations: Use this option to filter by a specific location, leave unchecked to use all locations.

-Students: Use this option to filter by the specific student(s), leave unchecked to use all students.

-Groups: Use this option to filter by a specific group, leave unchecked to use all.

Output Options

-Format: Use this option to select from several formats such as PDF, XLS, CSV.

-Create Group: Use this option to create groups based on the report listings.





Preview:




Class Dropped Report- Reports

Location:
Go to Reports–>Class Attendance–> Class Dropped Report.

Purpose

This report displays the date on which students were dropped and the classes where the students were dropped in a period. The analyzed period is the current Term/Semester as default. You can customize that option.

Filters -Classes: Use this mandatory option to filter by a Term, StartTime, and EndTime.

-Students: Use this option to filter by the specific student(s), leave unchecked to use all students.

-Groups: Use this option to filter by a specific group, leave unchecked to use all.

Output Options

-Format: Use this option to select from several formats such as PDF, XLS, CSV.

-Create Group: Use this option to create groups based on the report listings.




Preview:




Unregistered Students Report

Location:
Go to Reports–>Class Attendance–> Unregistered Students Report.

Purpose

This Report displays unregistered students to classes where they have a sign-in.


Filters
-Classes: Use this mandatory option to filter by a Term, StartTime, and EndTime.

-Locations: Use this option to filter by a specific location, leave unchecked to use all locations.

-Students: Use this option to filter by the specific student(s), leave unchecked to use all students.

-Groups: Use this option to filter by a specific group, leave unchecked to use all.

Output Options

-Format: Use this option to select from several formats such as PDF, XLS, CSV.

-Create Group: Use this option to create groups based on the report listings.




Overall- Report

Location:
Go to Reports–>Class Attendance–> Class Dropped Report.

Purpose

This report displays the percentage of attendance and the number of canceled classes in a period.

Filters -Classes: Use this mandatory option to filter by a Term, StartTime, and EndTime.

-Students: Use this option to filter by the specific student(s), leave unchecked to use all students.

-Groups: Use this option to filter by a specific group, leave unchecked to use all.

Output Options

-Format: Use this option to select from several formats such as PDF, XLS, CSV.

-Create Group: Use this option to create groups based on the report listings.




Preview:




Classroom Schedule- Report

Location:
Go to Reports–>Class Attendance–> Classroom Schedule.

Purpose

This report shows the classroom schedule. This report allows filtering by classes or Term/Semester. Displays, also, added and canceled classes.

Filters

-Locations: Use this option to filter by a specific location, leave unchecked to use all locations.

-Classes: Use this mandatory option to filter by a Term, StartTime, and EndTime.

Output Options

-Format: Use this option to select from several formats such as PDF, XLS, CSV.

-Create Group: Use this option to create groups based on the report listings.




Preview:


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