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accudemia:7:administrator:manual:administration:signin-stations [2020/01/16 10:11] – [Sign-In / Sign-Out Station Screen] nickaccudemia:7:administrator:manual:administration:signin-stations [2023/08/17 13:39] (current) – [Create a Sign-in Station or Setup Kiosk] nick
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- \\  +{{::accudemia_logo73.png?nolink&300|}} \\ <note tip>This documentation refers to an old version of Accudemia 7.0 and has been replaced by Accudemia 9.0: \\  
-{{::accudemia_logo73.png?nolink&300|}}+  * [[accudemia:9:administrator:manual:quick:signinstation|Accudemia 9.0 - Quick > Sign-in Stations]] 
 +  * [[accudemia:9:administrator:manual:administration:signin-stations|Accudemia 9.0 - Administration > Sign-in Stations]] 
 +</note> 
 + 
 +---- 
 + 
 +[[accudemia:7:administrator:manual:administration:user-groups|Previous Article - Administration: User Groups]] | [[accudemia:7:administrator:manual|Table of Contents]] | [[accudemia:7:administrator:manual:administration:signin-stations:offline|Next Article - Administration: Offline Devices (iAccu)]] 
 ====== Sign-In Stations ====== ====== Sign-In Stations ======
 This section explains the **Sign-in Station** options you have to collect **Center Attendance** and **SI Class Attendance** with **Accudemia** at your **Center** or **Institution**. This section explains the **Sign-in Station** options you have to collect **Center Attendance** and **SI Class Attendance** with **Accudemia** at your **Center** or **Institution**.
 +
 +In Accudemia, users can sign in and out of their sessions using Sign-in Stations. Sign-in Stations can be installed physically in a computer or can be configured in Accudemia and a link to them is provided to the users so they can click on it and use the Sign-in Station in their own device's web browsers.  
 +
  
 ===== Computers ===== ===== Computers =====
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 {{ :accudemia:7:manual:accudemia-administration-signinstations-computers.jpg?nolink&300 |}}  {{ :accudemia:7:manual:accudemia-administration-signinstations-computers.jpg?nolink&300 |}} 
  
-<note>If you want to configure the way it handles **Students** during the sign-in process +<note>If you want to configure the way the Kiosk is used by **Students** during the sign-in process , this
 is defined in the //**[[accudemia:7:administrator:manual:trackingsettings:walk-ins|Control Panel > Walk-ins]]**// section.</note> is defined in the //**[[accudemia:7:administrator:manual:trackingsettings:walk-ins|Control Panel > Walk-ins]]**// section.</note>
  
-When a machine is set as a **Computer Sign-in Station** and the [yourcollege].accudemia.net site is accessed the browser pulls the **Sign-in Station** screen up based on a cookie stored in the Computer's browser. +When a machine is set as a **Computer Sign-in Station** and the [yourcollege].accudemia.net site is accessed, the browser pulls the **Sign-in Station** screen up based on a cookie stored in the Computer's browser. 
  
 Sign-in Station will: Sign-in Station will:
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 ==== Accudemia Sign-in Station Computer Minimum Requirements ==== ==== Accudemia Sign-in Station Computer Minimum Requirements ====
-This section is created to explain the minimum requirements needed in a computer to be set up as a **Sign-in Station** in **%%Accudemia%%**.  Due to the web-based nature of the **%%Accudemia%%** system there a no real specification on the computer hardware so these are the only items that you need to ensure: +This section is created to explain the minimum requirements needed in a computer to be set up as a **Sign-in Station** in **%%Accudemia%%**.  Due to the web-based nature of the **%%Accudemia%%** system, there a no real specification on the computer hardware, so these are the only items that you need to ensure: 
-  - The computer has an active Internet connection (preferably wired and not wireless). +  - The Computer has an active Internet connection (preferably wired and not wireless). 
-  - The computer has a browser installed that can access *.accudemia.net on port 80 (Internet traffic) over the network and Internet connection. +  - The Computer has a browser installed that can access *.accudemia.net on port 80 (Internet traffic) over the network and Internet connection. 
-  - The computer's browser has the ability to store cookies from *.accudemia.net+  - The Computer's browser has the ability to store cookies from *.accudemia.net
  
-As long as these 3 criteria are met you should have no problems setting up and maintaining the **%%Accudemia%% Computer Sign-in Station**.+As long as these three criteria are met, you should have no problems setting up and maintaining the **%%Accudemia%% Computer Sign-in Station**.
  
-<note warning>If you use an image that resets after every reboot on the PC you will need to make an adjustment to the image so it includes this cookie that is built when you set up an **%%Accudemia%% Computer Sign-in Station**.  Typically a popular program used to do this is [[https://www.faronics.com/products/deep-freeze|Deep-Freeze]] by Faronics.  If you are using this to keep your computer's image set to a saved state just do the following so it will stay set up as an **%%Accudemia%% Computer Sign-in Station**: +<note warning>If you use an image that resets after every reboot on the PC, you will need to make an adjustment to the image, so it includes this cookie that is built when you set up an **%%Accudemia%% Computer Sign-in Station**.  Typically a popular program used to do this is [[https://www.faronics.com/products/deep-freeze|Deep-Freeze]] by Faronics.  If you are using this to keep your Computer's image set to a saved state, just do the following so it will stay set up as an **%%Accudemia%% Computer Sign-in Station**: 
-  - Un-freeze the computer.+  - Un-freeze the Computer.
   - Go to your %%http://[mycollege].accudemia.net%% website and set up the **%%Accudemia%% Computer Sign-in Station** using the steps below.  Replace the **%%[mycollege]%%** with your institution's domain.   - Go to your %%http://[mycollege].accudemia.net%% website and set up the **%%Accudemia%% Computer Sign-in Station** using the steps below.  Replace the **%%[mycollege]%%** with your institution's domain.
   - Re-freeze the computer.   - Re-freeze the computer.
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 To create a new **Sign-in Station**, follow these steps: To create a new **Sign-in Station**, follow these steps:
-  - Login as an Center Administrator, College Administrator, or **System User** with permission to make Sign-in Stations. +  - Login as a Center Administrator, College Administrator, or **System User** with permission to make Sign-in Stations. 
-  - Navigate to the //**Administration** > **Sign-in Station** > **Computers** // option from the top navigation menu. (A pop up screen should then appear titled **Sign-In Station**) \\ {{:accudemia:7:manual:accudemia-administration-signinstations-computers-createasigninstation-01.jpg?direct&650|}} +  - Navigate to the //**Administration** > **Sign-in Station** > **Computers** // option from the top navigation menu. (A screen should then appear on the right titled **Sign-In Stations**) \\ {{:accudemia:7:manual:accudemia-administration-signinstations-computers-createasigninstation-01.jpg?direct&650|}} \\ //**Note:** You can choose to disable the "Walk-ins" making this an "Appointment Only" Sign-in Kiosk by unchecking the checkbox labeled "Enable Student Walk-ins".// 
-  - You can then customize your **Sign-In Station** byfollowing these steps in the next section:+  - You can then customize your **Sign-In Station** by following these steps in the next section:
     * [[accudemia:7:administrator:manual:administration:signin-stations#fixed-sign-in-station|Fixed Sign-In Stations]]     * [[accudemia:7:administrator:manual:administration:signin-stations#fixed-sign-in-station|Fixed Sign-In Stations]]
-  - Once you choose the location and/or customize your settings you can now sign people in. \\ //**Note:** The screen will now display the location of the Sign-in Station on the bottom left corner.// +  - Once you choose the location and/or customize your settings, you can now sign people in. 
-  - By clicking on **Setup Kiosk and Logout** you are automatically logged out and the web page becomes a kiosk on your device.+  - By clicking on **Setup Kiosk and Logout**, you are automatically logged out, and the web page becomes a kiosk on your device. \\ {{:accudemia:7:manual:administration:signin-stations:accudemia-administration8.jpg?nolink&750|}} \\ //**Note:** The screen will now display the location of the Sign-in Station on the bottom left corner.//
  
-{{:accudemia:7:manual:administration:signin-stations:accudemia-administration8.jpg?nolink&750|}} +<note important>If you already have a kiosk set up on this Computer, you will get the following message:
- +
-<note important>If you already have a kiosk set up on this computer you will get the following message:+
 \\ {{ :accudemia:7:manual:administration:signin-stations:accudemia-administration7.jpg?nolink&200 |}} \\ {{ :accudemia:7:manual:administration:signin-stations:accudemia-administration7.jpg?nolink&200 |}}
 Simply use the **Uninstall Kiosk** link (if you're not sure what Center it was set up for in the system) to set it up again.</note> Simply use the **Uninstall Kiosk** link (if you're not sure what Center it was set up for in the system) to set it up again.</note>
  
 +<note tip>**TIP:** If you are using SAML SSO (Single Sign-On) when you complete this process you may be taken to the logout screen only for your school.  Please simply navigate back to your [[https://<mycollege>.accudemia.net/Kiosk]] URL, replacing the <mycollege> domain with your school's domain for Accudemia.</note>
 +
 +----
 +
 +<note tip>This documentation refers to an old version of Accudemia 7.0 and has been replaced by Accudemia 9.0: \\ 
 +  * [[accudemia:9:administrator:manual:quick:signinstation#fixed-sign-in-station|Accudemia 9.0 - Quick > Sign-in Stations > Fixed Sign-in Stations]]
 +  * [[accudemia:9:administrator:manual:administration:signin-stations#fixed-sign-in-station|Accudemia 9.0 - Administration > Sign-in Stations > Fixed Sign-in Stations]]
 +</note>
 ==== Fixed Sign-in Station ==== ==== Fixed Sign-in Station ====
-**Purpose**: This option allows you to set up a **Fixed Walk-in Sign-in Station** if you want to track a specific session that has either a pre-selected **Tutor**, **Subject Area**, **Instructor**, and/or **Service**.  This process locks the Sign-in Station to the selected options set by an Admin or Tutor (with Admin Sign-in Station privileges) so the Student can simply swipe-in to a special session.  This can be done from a normal **Sign-in Station** computer or a specially designated computer.  Just be sure to set it back to a normal kiosk when done. \\ +**Purpose**: This option allows you to set up a **Fixed Walk-in Sign-in Station** if you want to track a specific session that has either a pre-selected **Tutor**, **Subject Area**, ** Instructor**, and/or ** Service**.  This process locks the Sign-in Station to the selected options set by an Admin or Tutor (with Admin Sign-in Station privileges), so the Student can simply swipe into a special session.  This can be done from a normal **Sign-in Station** Computer or a specially designated computer.  Just be sure to set it back to a normal kiosk when done. \\ 
 **How to Access**: **Administration** > **Sign-In Station** > **Computers** > **Settings (Gear icon)** **How to Access**: **Administration** > **Sign-In Station** > **Computers** > **Settings (Gear icon)**
  
-{{:accudemia:7:administrator:manual:administration:accudemia7.0-fixed-signin-stations.jpg?nolink|}}+{{:accudemia:7:administrator:manual:administration:accudemia7.0-fixed-sign in-stations.jpg?nolink|}}
  
 Steps to Set a **Fixed Walk-in Sign-in Station**: Steps to Set a **Fixed Walk-in Sign-in Station**:
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   -Select the **Center** in the Center selection box on the left.   -Select the **Center** in the Center selection box on the left.
   -Click the **Settings (Gear icon)** button. \\ {{:accudemia:7:manual:administration:signin-stations:accudemia-administration10.jpg?nolink&50|}}   -Click the **Settings (Gear icon)** button. \\ {{:accudemia:7:manual:administration:signin-stations:accudemia-administration10.jpg?nolink&50|}}
-  -Select your fixed settings in each of the 4 options:+  -Select your fixed settings(default values) in some or ALL of the four options:
     * **Subject Area**     * **Subject Area**
-    * **Instructor** +    * ** Instructor** 
-    * **Tutor** +    * ** Tutor** 
-    * **Service** \\ //**Note:** If you are not selecting something normally required for the Student to Sign-in it will prompt them to select those options so it is typically best to have either all items selected that normally would be selected for walk-ins.//+    * ** Service** \\ //**Note:**  If you select a default value for any of the options, you leave the user no other option for that item than the one you are setting, for example, if this Sign-in Station will only be used for the Service called "Face-face Tutoring" and no other Service then you can set this Service as default and the user will not be able to select in that category//
   - Finally, click the **Setup Kiosk & Logout** button at the bottom of this screen.   - Finally, click the **Setup Kiosk & Logout** button at the bottom of this screen.
  
 <note warning> <note warning>
-If you don't click the one at the bottom of this screen and instead click the same button at the top then none of these options will be fixed on the sign-in stations.+If you don't click the one at the bottom of this screen and instead click the same button at the top, then none of these options will be fixed on the sign-in stations.
 </note> </note>
  
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   - Then under **Setup Kiosk & Logout** there should be a button called **Uninstall Kiosk** by pressing this the sign-in station will be deleted. (A popup message saying <html><span style="color:white;height:15px;background:#37b358;"><b>&nbsp;Sign-in station uninstalled.&nbsp;</b></span></html> should then appear)   - Then under **Setup Kiosk & Logout** there should be a button called **Uninstall Kiosk** by pressing this the sign-in station will be deleted. (A popup message saying <html><span style="color:white;height:15px;background:#37b358;"><b>&nbsp;Sign-in station uninstalled.&nbsp;</b></span></html> should then appear)
  
-<note important>If you have access to this section it should be noted that this action can be performed from any machine and it must be used with extreme care, as the Sign-in Station mode that would normally appear on the **Sign-in Station** terminal you removed will no longer.  And instead the external URL (or default page) will load when they go to the %%http://[MyCollege].accudemia.net%% website.  This site can only be used to login to the back-end of **Accudemia** so **Students** will not be able to Sign-in.</note>+<note important>If you have access to this section, it should be noted that this action can be performed from any machine, and it must be used with extreme care, as the Sign-in Station mode that would normally appear on the **Sign-in Station** terminal you removed will no longer.  And instead, the external URL (or default page) will load when they go to the %%http://[MyCollege].accudemia.net%% website.  This site can only be used to log in to the back-end of **Accudemia** so **Students** will not be able to Sign-in.</note>
  
 ==== Manage iAccu Devices ==== ==== Manage iAccu Devices ====
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 </note> </note>
 ==== Sign-In / Sign-Out Station Screen ==== ==== Sign-In / Sign-Out Station Screen ====
-The following section will cover how a **Student** or **User** can sign in.+The following section will cover how a ** Student** or ** User** can sign in.
   * **Administrator Sign-In:**   * **Administrator Sign-In:**
     * An administrator can sign a user in through his **sign-in/sign-out** menu without setting up the Kiosk. (**NOTE:** Users can **only** sign-in this way using their **User ID**.)     * An administrator can sign a user in through his **sign-in/sign-out** menu without setting up the Kiosk. (**NOTE:** Users can **only** sign-in this way using their **User ID**.)
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 Any of the following icons except for the sign-in options can be hidden for a center place through the Station's Options. Any of the following icons except for the sign-in options can be hidden for a center place through the Station's Options.
  
-Here is an explanation of the buttons functionality: +Here is an explanation of the functionality of the buttons: 
-  * **Log-In**: This option cannot be removed and is the default shown when the website is loaded. +  * ** Login**: This option cannot be removed and is the default shown when the website is loaded. 
   * **Students In**:  Brings up a list of students who are currently signed in.  This option also can be disabled in the //[[accudemia:7:administrator:manual:trackingsettings:general|Control Panel > General]]// options.   * **Students In**:  Brings up a list of students who are currently signed in.  This option also can be disabled in the //[[accudemia:7:administrator:manual:trackingsettings:general|Control Panel > General]]// options.
   * **Tutors In**: Brings up a list of tutors who are currently signed in.  This option also can be disabled in the //[[accudemia:7:administrator:manual:trackingsettings:general|Control Panel > General]]// options.   * **Tutors In**: Brings up a list of tutors who are currently signed in.  This option also can be disabled in the //[[accudemia:7:administrator:manual:trackingsettings:general|Control Panel > General]]// options.
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 There are two options to see who has signed in/out of the centers: There are two options to see who has signed in/out of the centers:
-  - The first option is to all Users from the Sign-In Screen (if settings allow so.) which lists only students or only tutors signed into the system \\ {{:accudemia:7:manual:administration:signin-stations:accudemia-administration12.jpg?direct&650|}} +  - The first option is to all Users from the Sign-In Screen (if settings allow so.), which lists only students or only tutors signed in to the system \\ {{:accudemia:7:manual:administration:signin-stations:accudemia-administration12.jpg?direct&850|}} 
-  - The second option is for Administrators use only, they can access it by going to visit: **Center Attendance** > **Manage Center**. From here the admin will be able to see all students and tutors signed in to all centers. A filter search bar will be located on the left side of the screen to select viewing criteria. For each user, the date and time of the sign-in, course, service, tutor and instructor are shown.+  - The second option is for Administrators' use only; they can access it by going to visit: **Center Attendance** > **Manage Center**. From here, the admin will be able to see all students and tutors signed in to all centers. A filter search bar will be located on the left side of the screen to select viewing criteria. For each User, the date and time of the sign-in, course, Service, Tutor, and Instructor are shown.
  
  
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 **Purpose:** To register and collect information about new students. **Purpose:** To register and collect information about new students.
 \\ **How to Access:** This screen appears to a student during sign-in if their ID is not already in the database. \\ **How to Access:** This screen appears to a student during sign-in if their ID is not already in the database.
-\\ This screen collects information about the new student, recently created. After typing the student information on the first tab, the new student is able to see the profile questions and complete it.+\\ This screen collects information about the new Student recently created. After typing the student information on the first tab, the new Student is able to see the profile questions and complete them.
  
 {{:accudemia:7:manual:administration:signin-stations:accudemia-administration13.jpg?direct&650|}} {{:accudemia:7:manual:administration:signin-stations:accudemia-administration13.jpg?direct&650|}}
  
 <note tip> The profile questions are customizable for your college at the Profile Questionnaire Screen. The configuration will determine whether an answer is required. Questions that require answers are marked with an asterisk on the right side. <note tip> The profile questions are customizable for your college at the Profile Questionnaire Screen. The configuration will determine whether an answer is required. Questions that require answers are marked with an asterisk on the right side.
-\\ After filling  all the new information, this new student must click the **Register** button to be registered to the Accudemia System.</note>+\\ After filling in all the new information, this new Student must click the **Register** button to be registered to the Accudemia System.</note>
  
 <note>If you prefer to not let **Students** create themselves in **Accudemia** than this option can be disabled in the [[accudemia:7:administrator:manual:trackingsettings:general|Control Panel > General]] section of **Accudemia**.</note> <note>If you prefer to not let **Students** create themselves in **Accudemia** than this option can be disabled in the [[accudemia:7:administrator:manual:trackingsettings:general|Control Panel > General]] section of **Accudemia**.</note>
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 === Forgot Password? === === Forgot Password? ===
 **Purpose:** Allows users to reset or recover their password to registered Accudemia's accounts. **Purpose:** Allows users to reset or recover their password to registered Accudemia's accounts.
-\\ **How to Access:** This button is located under the sign-in screen in the kiosk.+\\ **How to Access:** This button is located under the sign-in screen in the Kiosk.
  
 {{:accudemia:7:manual:administration:signin-stations:accudemia-administration14.jpg?nolink&650|}} {{:accudemia:7:manual:administration:signin-stations:accudemia-administration14.jpg?nolink&650|}}
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 ==== Student Sign-In ==== ==== Student Sign-In ====
  
-After a user successfully types their **User ID** in or swipes their card they have to fill out a few things before being signed in completely. +After a user successfully types their **User ID** in (or swipes their card) Accudemia would search whether the user has an upcoming appointment about to start in the next few minutes(as set based on how soon a user can enter an appointment), in case there is an appointment coming: 
 +1- Accudemia shows the appointment information to the user and allows them to sign in to the appointment. 
 +2- A second option to do a "walk-in session" instead is shown, users should only use this second option if they know that the appointment scheduled with them is not going to take place. 
 + 
 +If no appointment is found or if the user decides to do a walk-in instead then the Walk-in wizard will show(based on the configuration the wizard can look different.) 
 + 
 +==Walk-in Session==
  
-The example below shows what a **Student** will see when they sign-in:+The example below shows what ** Student** will see when they follow a walk-in wizard, this depends on the configuration so use these steps as a reference only:
  
 {{:accudemia:7:manual:administration:signin-stations:anim1.gif?nolink|}} {{:accudemia:7:manual:administration:signin-stations:anim1.gif?nolink|}}
  
-They have to fill out the following: +Students have to complete several selection steps like the following: 
-  - **Select Service** - Service selection may be optional or required. If optional you don’t have to select +  - **Select Service** - Service selection may be optional or required. If optional, you can skip this step, however, it is always better to select an option if possible. 
-  - **Subject Area** - Select one course by clicking on it. The option “none” appears if course entry is defined as optional in the center settings screen. +  - **Subject Area** - Select one course by clicking on it. The option "none" appears if the course entry is defined as optional in the center settings screen. 
-  - **Professor** - This section is for the user to choose the professor they have for the class.+  - ** Professor** - This section is for the User to choose the Professor/Instructor who teaches the Course selected earlier.
   - **Report Visit?** - This section is an option the student has whether or not to report to the professor that they signed in. By clicking <html><span style="color:white;height:15px;background:#37b358;"><b>&nbsp;Yes&nbsp;</b></span></html> the user will be signed in and be taken to the **Confirm** page to make sure everything was filled out correctly   - **Report Visit?** - This section is an option the student has whether or not to report to the professor that they signed in. By clicking <html><span style="color:white;height:15px;background:#37b358;"><b>&nbsp;Yes&nbsp;</b></span></html> the user will be signed in and be taken to the **Confirm** page to make sure everything was filled out correctly
  
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-<note warning> Deleting the browser's cookies will disable the computer as being a **Sign-in Station** so be careful not to remove the cookies for the accudemia.net website.  If you have any programs such as %%"DeepFreeze"%% that is used to keep the computer's OS and applications intact by preventing the installation of applications or changes to the computer's settings, then you will want to do the following: +<note warning> Deleting the browser's cookies will disable the Computer as being a **Sign-in Station**, so be careful not to remove the cookies for the accudemia.net website.  If you have any programs such as %% "DeepFreeze" %% that are used to keep the Computer's OS and applications intact by preventing the installation of applications or changes to the Computer's settings, then you will want to do the following: 
-  - Open the %%"DeepFreeze"%% or similar application and "unfreeze" the computer. +  - Open the %% "DeepFreeze" %% or similar application and "unfreeze" the Computer. 
-  - Setup the Computer **Sign-in Station** following the steps above. +  - Set up the Computer **Sign-in Station** following the steps above. 
-  - And then "freeze" the computer again to save this Sign-in Station setup.+  - And then "freeze" the Computer again to save this Sign-in Station setup.
 </note> </note>