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Accudemia 9.0 - Offtimes
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Offtimes
Purpose: To enter time periods during which Centers are not open at the College-Level and when Tutors are not allowed to be scheduled as available at the Center-Level.
How to Access: Administration > Offtimes
Use this screen to define blocks of time when your college is closed and tutors are not allowed to be scheduled as working. You can define a regular weekly college schedule or exceptions such as school and public holidays.
Searching for Center Offtimes
At the right-hand side of the menu there should be a section titled Search to search for a specific Center Offtime, by filtering the search you can find specific surveys based on these attributes:
- Center: This is the Location that you want to setup the off-times. Leave this set to the College-Level to setup times that all the Centers at the College will not be available or select a Center or Classroom that you want to specify the off-times.
- Edit Mode: Edit mode has the following three options:
- Merged Mode - This is a combination of the Term Mode and Exceptions Only. To edit the off-times in this mode you have to choose the Week in which you are going to edit. Additionally, you have the option to display appointments.
- NOTE: In Merged Mode you cannot edit dates in the past while using this calendar edit mode.
- Term Mode - In this mode, you are allowed to edit the off-times for the entire Term/Semester. This is like the Locations normal “hours of operation”.
- Use Term mode to select the Term/Semester which your tutor's available. You can schedule as Available, Not Available, Not Working, and Cleared using the Event Information.
- Exceptions Only - Use this mode to edit the off-times by setting exceptions to the “operating hours” on specific dates the Center, Classroom, or College will not be available.
- Week Of Select the week of the month you will like to view.
- Show Appointments: check to be able to view the appointments already scheduled for the dates selected.
Manage College or Center Off-times
- Click the Apply button to view and manage the off-times for the Location selected.
- You will see a pop-up window that allows you to set the event Scheduled as:
- Open
- Offtime
- Cleared
- To save this change you simply click the Save link at the bottom of this pop-up window. You'll now see the off-time highlighted in blue on the calendar.
Watch this short video on Offtimes
In this video, you can see an example of how to set off time for a weekly basis (all weekends) and a particular day(12/31/2020).
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