Quick Start to AccuClass

1. Setup Timezone, Semesters, and Rules

Timezone

To set up your Timezone go to Advanced Options and click Settings. Once there simply select your timezone from the drop-down box (default is EST).

Click Save button to save your timezone.

Semester

To set up your Semester go to Semesters under the Classes section, click Create New and fill in the following info:

  • Semester Name: Complete with the name of your semester.
  • Start Date: Complete with a reference date for the conference.
  • End Date: Set up the dates that the conference is going to take place.

Click Save button to save your input information.

Attendance Statuses & Rules

What is the Attendance Status section? This is the attendance labels that you use for your Roll Call. There are several that are pre-determined such as Present, Absent, Tardy, Left Early, and Excused.

To modify your attendance statuses click on the change link to the right of the Attendance Status heading.

Available Statuses

From this screen you can Add other status by clicking it. Modify the labels, the label colors, and the amount of credits they receive for the statuses.

Selection Rules

This is where you determine all the rules that you want your sign-ins to follow. You can set the following rules:

  • What status is given if the student signs-in/signs-out correctly.
  • What status is given if the student neither signs-in/signs-out.
  • What status is given if the student is late by X minutes.
  • What status is given if the student is late by X minutes or never signs-in (but signs-out).
  • What status is given if the student signs-out X minutes (or more) before the class ends.
  • What status is given if the student does not sign-out.

Don't forget to Save your changes by clicking the Save button!

This section only applies to those people who are using a PC Sign-in Station or the AccuClass App

2. Enter Students

There are two ways to enter your students:

  • Using an Import in which you must create a .CSV file with all the Students data. using this method it will automatically have all your student data available to you.
  • Doing it manually: Input your Students information through AccuClass.

To manually enter them you must go to the Students and Enrollment section under Students of the main menu. Once there click Create New and fill in the following info about your student:

  • Unique ID (Required)
  • First Name (Required)
  • Middle Initial
  • Last Name (Required)
  • Email
  • Card Number (Will default to ID if none specified)

Click the Save button to save your Students data.

3. Add instructors

There are two ways to enter your instructors:

  • Using an Import in which you must create a .CSV file with all the Instructors data. using this method it will automatically have all your Instructor data available to you.
  • Doing it manually: Input your Instructors information through AccuClass.

To manually enter them you must go to the Instructors section under Classes of the main menu. Once there click Create New and fill in the following info about your instructor:

  • Unique ID (Required)
  • First Name (Required)
  • Middle Initial
  • Last Name (Required)
  • Email (Required for login)
  • Card Number (Will default to ID if none specified)

Click the Save button to save your Students data.

4. Enter Classes & Assign Instructors

There are two ways to enter your classes:

  • Using an Import in which you must create a .CSV file with all the classes data. Using this method it will automatically have all your classes available in the system.
  • Doing it manually: Enter the Classes and their Schedule go to View/Edit Classes under the Classes Section.

To create a Class, click Create New, and then fill in the following info:

  • Semester: Fill in the name of the semester the class is occurring.
  • Unique Code: This can be anything that will uniquely ID the course. (Session MAT-101-01,CRN 0488-981,etc.)
  • Class Name: Fill in the name of the class.
  • Department (Not Required): Fill in the Department. (English, Mathematics, Science, etc.)
  • Instructors Add the Instructors who will be managing the Roll Call or Sign-ins for the class so they'll have access to it when they login to AccuClass.
  • Add schedule: Select the day of the week in the dropdown box to add days that the class occurs. Adjust the times and set the classroom. (A sample will be given if none have been created.) You can also schedule one-time meetings for specific dates if you do not meet on a regular day and time of the week.
  • Automatically check sessions after saving: Uncheck this box if you are changing the schedule manually from a previously saved class.

Click the Save button to save the data.

5. Enroll the students.

There are two ways to enter your enrollment:

  • Using an Import in which you must create a .CSV file with all the Students data. Using this method it will automatically enroll all your students in their classes.
  • Adding enrollment Manually can be done by clicking on Students and Enrollment under Students on the main menu.
  1. Click Enrollment on the student you want to enroll.
  2. Then select the class from the drop-down box.
  3. If you accidentally select the wrong class you can remove it by clicking the minus sign.
  4. Click Add Class button.

You can also enroll the students similarly under the Classes section. Just select the class first and then choose the students you want enrolled in it.

6. Record Attendance!

To find out which attendance method is best for you, visit this guide.

There are several ways to record attendance:

  1. Via Instructor Calling the Roll:
  2. Via Student Self Sign-in:
  3. Via Instructor Swiping Student In:
  4. Via Instructor after the session (delayed entry):

7. View and Edit Attendance Data

To view and edit the attendance of a class go to the Attendance section and click the Attendance Sheet. Once there you will be prompted to select the class your want the Attendance Sheet to be pulled. Select the class and click the View Attendance button. At this point you will see a complete chart of the students and the days of the semester with the attendance data.

To edit the attendance for a particular day, select the appropriate column for that day. This will open the Roll Call for that day.

You can click the Hide Totals button if you would like to view the charted data without the text summary for each student.

8. Export Class Attendance

To export your data go to the Advanced Options section and click Export Data. You can download your data by clicking the Download lightened text. You are able to download your data as .CSV , HTML and Excel 2007/10 file. The data you can download is:

  • Students
  • Instructors
  • Enrollment
  • Classes
  • Raw Swipes
  • Attendance Log

Still need additional help?

View the Reference Manual