Attendance

There are several ways to record attendance:

Roll Call

The most common method would be using the Roll Call which can be accessed under the Attendance section. You will be prompted to select the date (current date selected by default) and the class name. Once you have, just click the Roll Call button.

From the Roll Call Screen you will see a list of all your students. You can mark them individually by clicking the appropriate button by their name or click the “Mark All As…” button to set them all to present, absent, tardy, etc.

You could mark them all as present and as you call the roll mark the individuals absent or tardy if the are not there or arrive late.

From this screen you also click to view the details of a particular student's attendance. If you are using one of the swipe methods list below it will show the sign-in/sign-out swipes here.

Sign-In Station

Create a Sign-In Station

  1. Fill out the Sign-in Station information.
    • Station Name: This can be whatever you want to name the Sign-In Station. you could use the room name and the number of the Sign-in Station like Auditorium-Station01, Auditorium-Station02, Auditorium-Station03, or RM101-Station01, RM101-Station02, etc.
    • Title: This is the message that appears at the top of the screen below what class they are signing into. This can be as simple as “Sign-In Here”
    • Instructions: This can be more detailed instructions but remember to keep it simple and short because the more information you have will make the Sign-In box appear lower on the screen.
    • Admin Passcode(optional): Enter an Admin Passcode to manage this Sign-in Station. If you do not want to add an Admin Passcode then you do not have to.
    • Classroom (optional): Enter an Admin Passcode to manage this Sign-in Station. If you do not want to add an Admin Passcode then you do not have to.
  2. Click the Save & Install Here or the Save without Installing button.
    • If you want to make this PC a Sign-in Station then click Save & Install Here otherwise if this is not the PC you want to make a Sign-in Station click Save without Installing.

Click the Save & Install Here Button if you are installing the sign-in station on the PC you are using or if you are just setting all of them up click the Save without Installing button

The Sign-in Stations you've created should now appear in the list of Sign-in Stations.

Delete a Sign-in Station

  1. Click Delete on the end of the Sign-In Station listing.

This is permanent and you do not get a confirmation popup so if you want to just want to remove the PC from being a Sign-in Station then click the Uninstall button to uninstall the sign-in station.

Uninstall a Sign-In Station

  1. Click Uninstall button above the Sign-In Station listing.

Sign-in Station Mode

When you return to the home screen you should see the option to switch to sign-in station mode.

Here is a sample sign-in screen:

From the Sign-in Station click on the Admin Options at the bottom of the page if you want to get back to the main administration screen.

Click here to learn how to use the Keyboard Entry Method with the Sign-in Station.

Click here to learn how to use the Magnetic Swipe Reader with the Sign-in Station.

Click here to learn how to use the Barcode Reader with the Sign-in Station.

Click here to learn how to use the RFID/Proximity Reader with the Sign-in Station.

Automated Attendance

When using these options it is recommended that you visit the Advanced Options > Settings to configure the rules the automated devices will use.

Computer Sign-in Station

This option allows you to turn a computer in the classroom into a sign-in station for the classroom. You can use several technologies to help enhance the sign-in process as well. We offer magnetic strip readers, barcode readers, and/or RFID readers to help record the attendance.

The AccuClass App

Use your Apple device as an attendance tracking device to sign-in/sign-out students.

You must download the AccuClass App from the Apple App Store:

AccuClass at the Apple iTunes App Store

Wall-mounted Time-clocks

This option allows you to install a wall-mounted time-clock in the classroom to track attendance.

For more information regarding time-clock specifications, pricing, and ordering info visit: http://www.engineerica.com/time-clock

Attendance Sheet

To view and edit the attendance of a class go to the Attendance section and click the Attendance Sheet. Once there you will be prompted to select the class your want the Attendance Sheet to be pulled. Select the class and click the View Attendance button. At this point you will see a complete chart of the students and the days of the semester with the attendance data.

To edit the attendance for a particular day, select the appropriate column for that day. This will open the Roll Call for that day.

You can click the Hide Totals button if you would like to view the charted data without the text summary for each student.

Now click the Print button if you want a Report of this information.

This prints best in Landscape mode so choose this as an option if you can do a Print Preview in your browser this may help.

Attendance Logs

This is a section to view the Attendance for each individual Student's attendance which includes the total minutes and percentage of time in the class. Use the search criteria above to get a quick view of the attendance.

Once there you will be prompted to Filter the Class, Student Group, Student, and/or the Dates your want the Attendance Logs pulled for on this Report. Set your Filters or don't if you want all the data ever collected (by default the date is today in the start date so clear this out) and then click the View Attendance button. At this point you will see a complete chart of the student(s), Class(es), and the days of the semester with the attendance data.

To edit the Filters used to pull this attendance data, click the Change Filters button. This will reopen the Filters screen for the Attendance Logs.

Now click the File > Print or Print Preview option in your browser if you want a Report of this information.

Click here for a PDF sample of this American Government Class Logs Report.

You can also export the raw Attendance data in either a CSV, XLS (Microsoft Excel), or HTML (webpage) format by going to Advanced Options > Export Data from the AccuClass Home screen. Click here to learn more.

Attendance Summary

To view the attendance summary of an entire class, individual student, or all of the Classes for a Semester/Term go to the Attendance section and click the Attendance Summary.

Next, click the tab of the Attendance Summary that you would like to get. Enter the name of the Student, Class, or Semester you want the Attendance Summary on. Here is a sample of the Class Attenandance Summary:

Unresolved Swipes

This is the screen you want to see.

If there are any swipes that maybe did not complete properly you could try to assign them to a person on this page by clicking the resolve option on the unresolved swipe entry.


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