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IT Staff QuickStart Guide

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Below you will find the first steps when setting up your Accucampus center staff account:


Center staff should have been given their login information to access AccuCampus by the admin. The information provided should include:

  • Domain - This is the campus domain
  • Email - your email
  • Password - the password assigned by the admin (you will be able to change it once logged in)

Once you have all of the login information you are ready to Login to AccuCampus




After you have all the Login information you will be able to log into AccuCampus on a computer using the normal login or on a tablet/phone using the login app instructions

Login on your Computer

To login to AccuCampus go to www.accucampus.net and fill in all of the information needed to login:

  • Domain - This is the institutions domain
  • Email - your email
  • Password - the password assigned by the admin (you will be able to change it once logged in)
look at the example below:




Using the AccuCampus Interface

In this section, we explore the AccuCampus layout so you'll know exactly where all your options are in the system.

The Layout

In this section we explore how the AccuCampus layout is setup and used.

Announcements

This section will display any software updates recently published, scheduled maintenance, or AccuCampus announcements.

Mobile Options

This section will display a QR code used to scan in a Student to a Class on campus. It also has the link to download the app if they don't have it.

Personal Options

This section will show you options related to your role in AccuCampus as well as options to logout, update your preferences, get help, create tickets and more!

The Main Menu

These are the home screen options below. It is the page that contains all of the menu options to interact with the AccuCampus Website.

  1. General: This area is used by Administrators of AccuCampus to manage Locations, Courses, Services, and Users (Students, Instructors, Tutors, System Admins, etc.).
    • Users - To add and modify students, tutors, instructors, staff, system users, and groups.
    • Services - To add and modify services that locations will offer.
  2. Center Attendance: Displays center items to edit, see and set appointments, session logs, tutor schedules and others.
    • Session Logs - To enter comments on sign-in sessions or to modify session records.
    • Sign-in Stations - To define a location's sign-in stations.
    • Who's In - To check who is signed in.
    • Appointments - This module schedules appointments between a student and a tutor. Options such as Edit, Cancel, Avoid, and Re-Schedule help you manage your records easily.
    • Intake System - To manage when people can get into the session.
    • Reports - Displays Reports related to Center Attendance. Depending on the Report Type, you have different filter options to choose from.
  3. Action Plan: This is the referral section that allows you to create Action Plans that help the students succeed.
    • Action Items - Create/edit/delete an Action Item for Students to complete.
    • Action Packs - Create/edit/delete an Action Pack of Action Items for Students to complete.
  4. Events: This is the Seminars/Events/Workshops section that allows you to create Badges or QR labels to help track students during the workshops. You can also create Certificates for those who attended.
    • Badges - Displays the options for Designing, Saving, and Printing Badges for Users.
    • Certificates - Displays the options for Designing, Saving, and Printing Certificates for Users.
    • QR Labels - Displays the options for Designing, Saving, and Printing QR Labels for Users.


Through this process, you'll be able to use our Engineerica Data Exchange (EDX) tool to schedule or automate imports using a batch file and Windows Task Scheduler. To get started follow these steps:

Download and Install EDX

You must install this application on a Windows-based PC or Server.

  1. From the Main Sidebar, hover over Advanced Options.
  2. Click on Imports.
  3. There are two ways to access the exchange tool.
    1. Click View Documentation, then Download Data Exchange Tool.

    2. Choose an import (under 3.) and then click Schedule this Import.
  4. A pop-up box will appear. Click Download our import tool.
  5. Open the downloaded file.
  6. Click Install.

If you get a warning message about an Unknown Publisher simply click More info and then Run Anyway.

Create the batch file using EDX

You will need to have the import CSV file ready including all the required headings and in the same file location that it will be updated regularly. This means if I have another Student Information System (Datatel, Banner, etc.) extracting a CSV file on a schedule to a network shared drive or on your Windows Server/PC then you will be ready to perform this step.

  1. The ADX application opens once it installs but if you are starting at this step simply search from your Windows Start Menu for “Engineerica Data Exchange.exe”
  2. Choose AccuCampus from the drop-down menu and click Next.
  3. Enter the domain and your credentials. Click Next.
  4. Choose the Import Type, File Path, and add any Parameters. Click Next.
  5. Click the ellipsis (3 dots) button to choose a file path for the batch file.
  6. Click Finish.

Schedule the Batch File to Run

  1. To create a scheduled task for the batch file, click Yes.
  2. Enter a name for the task. Click OK.
  3. Adjust the properties of the scheduled task:
    General Tab - On this tab you can set the Security Options needed to run whether logged in and with highest privileges.

    Triggers Tab - Use this tab to set the schedule to run hourly, daily, weekly, etc.

    Actions Tab - This should be setup to start the .Bat file from the computer.

    Conditions Tab - Typically nothing but the defaults used as shown below.

    Settings Tab - Use this tab to configure any additional options.

    Run Times & History Tab - These tabs simply show the success or failures of the scheduled task.
  4. Click OK. The import will run at the selected time.
  5. Once the scheduled import has run, you can check Imports History in the AccuCampus imports screen to see if it was successful.

You are also able to set up a rule that notifies you if an import fails in the AccuCampus website under Advanced Options > Settings > Rules. Click here to learn more about rules setup.





Click here to go back to the Main AccuCampus Documentation page.

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