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My Profile Page

In this page the current user can see information about his/her Profile and can update some information depending on the security permits established in the system.

Please Contact your AccuCampus Administrator if you think you should be able to view/change some information and you are not allowed to do so at this point.

General Information

  • First Name - This is the user First Name, it is Required
  • Middle Initial -This is the user Middle Initial, it is Optional
  • Last Name - This is the user Last Name, it is Required
  • Email - Required- The email is used to uniquely identify the user, it must be unique across all the users in the system. It also allows users to login, reset their password and receive messages and notifications. The email has to be unique across all the users too.
  • Card Number - Optional, but recommended if allowing students to scan into the Center. The card number is useful if you plan to track attendance by reading physical cards using a card reader or the mobile app for iPod touch/iPhone/iPad.
  • Password - Optional, this is only required if the user will be logging into AccuCampus to work in the system or schedule appointments.
  • Repeat - Optional, this is only required if you entered a password simply repeat it here to verify that it is correct.
  • Active - Optional. Specifies whether the user is active or not. 'Yes' or 'No' values are accepted. Defaults to 'Yes'.
  • Photo Upload - Optional, but will allow others to see an image of this User in AccuCampus.

Postal Address

  • Street Address - Optional. Specifies the user's street address.
  • City - Optional. Specifies the user's city.
  • State - Optional. Specifies the user's state.
  • Zip Code - Optional. Specifies the user's zip code.

Phone numbers

  • Mobile - Optional. Specifies the user's Mobile number, please make sure to add the country code.
  • Home - Optional. Specifies the user's Home phone.
  • Work - Optional. Specifies the user's Work phone.



















Calendar Integration

  • Connect to Third Party Calendar - Use this option to connect to a third party calendar

If you use Zoom and you would like to integrate it with AccuCampus click the link “here”, to see more information about this process go to the “How to integrate my Zoom account for virtual sessions” chapter below.

By connecting to a third-party calendar you can:

  • Automatically add appointments made in AccuCampus to your external calendar.
  • Automatically update your availability when you add an appointment in your external calendar.
See this short video on how to connect to a Third Party Calendar

How to connect your Tutor/Advisor account to your Outlook 365 Calendar in AccuCampus

More documentation on this topic can be found if you click here.

Virtual Sign-In Options

In this section, you can choose to use a Fixed Session URL or Zoom Integration.

Fixed Session URL

The Fixed Session URL is typically used for any other platform that is not Zoom that provides a link to the individual Tutor's/Advisor's meeting room. You can use this will Microsoft Teams (typically by creating a recurring session on the days/times you are available), using a Zoom PMI (Personal Meeting ID/Room), Blackboard collaborate room, GoToMeeting account link, and many more! This field specifies the user's Fixed Session URL to be used for virtual appointments or walk-ins. Keep in mind using this method we will only be able to track when the student enters the session. The student can sign themselves out if they do not close the browser and follow the options presented. If you want more complete tracking (both sign-ins and sign-outs) without relying on the student to sign-out themselves from AccuCampus then you may want to try our Zoom Integration option (more integrations to come) below.

Zoom Integration

Now you can integrate your current Pro, Business, or Enterprise Zoom Account with AccuCampus. This feature allows for better tracking of all Sign-in and Sign-out times when meeting through Zoom online. With this option enabled there is no need to sign-out a student manually or have them sign-out from AccuCampus. Instead Zoom will record the exact session times and send it directly to Zoom.

If you use Zoom and you would like to integrate it with AccuCampus click the link “here”, to see more information about this process go to the “How to integrate my Zoom account for virtual sessions” chapter below.

Watch this short video as an example of how to connect the integration with Zoom

How to Integrate with Zoom as a Tutor in Accucampus.

How to integrate my Zoom account for virtual sessions

If you use Zoom for virtual sessions you can integrate it with AccuCampus and here is how.

PRE-REQUISITES

1.) Pre-approval is required by visiting the https://marketpalce.zoom.us website as a Zoom Account Admin. Next, search for the the “Engineerica Tracker” app in the Zoom Marketplace:

Warning! The Zoom Owner or Admin of the business or educational Zoom account should go to https://marketplace.zoom.us as instructed above to complete this process. If you are not a Zoom Admin then please reach out to the account owner.

2.) Now click on the Add, Install, or Pre-Approve button on the Engineerica Tracker app page:

3.) Enter your AccuCampus domain when prompted and agree to the terms.

4.) Now, in AccuCampus under the main menu items Advanced Options > Settings > User Roles, make sure that the User Roles who will need to access the Zoom Integration can do the following:

  • Delete a virtual sign-in link.
  • Save virtual sign-in link.
  • View a virtual sign-in link. (3 implied permissions given)
    • Get current link URL for virtual sign in.
    • Get appointment for virtual sign-in.
    • Get appointment for virtual sign-in.
  • View the list of virtual sign-in links for a particular sign-in station

Tip: Not all permissions may be necessary but these are all of the options that apply to using the virtual links.

5.) Save the User Role's permissions at the bottom of the page and repeat Step 4 for each User Role that needs to be allowed to connect using a virtual link.

Important! You must have Services that are available for Virtual Appointments for the students to see these links:
STEP-BY-STEP

1.) Once the plugin has been approved, now AccuCampus tutors/advisors (or any role created that meets virtually with students) that are wanting to use the Zoom integration can go to AccuCampus and click their name and then My profile on their personal menu:

2.) In AccuCampus go to the Virtual Sign-in options, click the highlighted link to get connected:

3.) Now on this page, in the dropdown menu select the “Connect to Zoom Account” option so that you can read and accept to the permissions required for AccuCampus to integrate with Zoom on the next screen:

4.) Next, Zoom might ask you to log in, if that is the case please login:

TIP: If you frequently use multiple Zoom accounts then you may want to logout and log back in to ensure that you are using your college's Zoom account. Many problems can occur when using a personal Zoom account.

5.) If your authentication process was successful and you accepted the terms then you will see an option in the dropdown that is labeled “Session - Today's date”. Once you see this showing your AccuCampus-Zoom Integration is now ready for use:

NOTE: You'll also see an option to disconnect the Zoom Account if you click the dropdown again:
TIP: You can use the default “Daily session” that gets creates as mentioned above (and recommended) but if needed you can also create a new session:
  1. Start by clicking on “Create new session” in the dropdown:
  2. Then put a name for the session:
  3. Now the new session is available to be used as you can see in the list:

6.) Now when you sign-in a student from a waiting line or a student signs-in using a virtual appointment link AccuCampus will direct the student to your current active session, as you can see here in this example, there is a new option for Virtual Meeting since this tutor has integrated Zoom with AccuCampus successfully:

NOTE: This is a one-time process, from now on your students should be directed to your daily sessions that are created in Zoom. And Zoom should start providing AccuCampus with accurate information from those sessions as far as sign-ins and sign-outs. The daily session will appear in your Zoom Accounts regularly so that you just have to connect to them each day as a tutor/advisor.

User notifications

In the My Profile section of your account you will see these options to customize the way that you receive notifications.

  • Receive on-screen - Enable this option to receive On-screen notifications.
  • Receive e-mail - Enable this option to receive Emails.
  • Receive text message - Enable this option to receive Text Messages.

Direct Messages

  • Receive on-screen - Enable this option to receive On-screen notifications.
  • Receive e-mail - Enable this option to receive Emails.
  • Receive text message - Enable this option to receive Text Messages.

Waiting Line Notifications

  • Receive on-screen - Enable this option to receive On-screen notifications.

Peer Network Notifications

  • Receive on-screen - Enable this option to receive On-screen notifications.
  • Receive e-mail - Enable this option to receive Emails.

Finally, use the SAVE button to save all changes from this section. Or choose the CANCEL button to go back without saving.

If you want to create more than the default User Roles built in AccuCampus visit the Advanced Options > Settings > Roles section.

Additional documentation