General

This area is used to create, edit, and manage the key components that are used in tracking your Courses.

How to Access: General > Courses

Purpose: Used to create, edit, and manage the Courses in AccuCampus.

• Create Course - This allows you to create a new Course.

• Locations - This allows you to create and manage a Location. Locations are your centers, areas, and places tracking attendance.

• College Departments - This allows you to create and manage a Department. Departments are groupings of the Courses.

• View Class Schedules - This option allows you to view the difference Class sections and their schedules.

• Semester - This option allows you to create and manage a Semester. Courses are reused each Semester but Class sections are assigned to these specific Semesters.

• Services - This allows you to create and manage Services that is offered in Locations. Locations are your centers, areas, and places tracking attendance and specific Services can be assigned to them.

• Semester Filter - This filters the current view of the Courses on this screen to only show the Courses that are in the selected Semester.

• Search Filter (Magnifying Glass) - This filters the current view of the Courses on this screen to only show the Courses that match the typed search criteria.

• Search- Please use this option to search for a text in all the Courses in Accucampus OR in a certain category as selected below in the “Search in” option.

• Search in- Please use this option to restrict the Search above to a certain Category.

Refine your Search

• Semester- Please refine your search by searching for Text in the Semester field.

• College Department - Please refine your search by searching for Text in the College Department field.

• Delete - This option allows you to delete this Course. A confirmation message will prompt you to confirm the deletion so that these are less likely to be deleted by accident.

• More Actions - Click here to get the following options:

• Manage Instructor Registration - This option allows you to view and edit the Instructors registration to a Class.

• Manage Sessions - This option allows you to view and edit the Class Sessions for a specific Class in case there is a day that you did not meet and you need to remove it from showing up in the Attendance Sheet.

• View Class Attendance - This option allows you to view and edit the Class Attendance for a specific Class session.

• View Session Logs - This option allows you to view and edit the Center Attendance for a specific Course.

• View Student Registration - This option allows you to view and edit the Student Registration for a specific Class.

In order to track course attendance, you must ensure that it is enabled on all courses you want to track. There are two ways to search for courses.

Full Unique Code - This is a unique identifier for this Course. Note: The full code must be unique in the selected Semester for all Courses and Seminars.

Name - This is the display name of this Course.

Semester - This is the Semester in which this Course is offered.

College Department - This is the Department that this Course belongs (i.e. Mathematics, Business, Computer Science, etc.)

Event Group - This is an optional field that can help you create a grouping of Courses.

Details - This is an optional field that can provide additional information about this Course.

Schedule Recurring schedule - This option allows you to create a class session that reoccurs every week of the semester on a specified day and time. The Location assignment also helps when you are tracking the attendance through the AccuCampus App or a computer Sign-in Station.

One-time schedule - This option allows you to create a class session that is only for a specified date and time. The Location assignment also helps when you are tracking the attendance through the AccuCampus App or a PC Sign-in Station.

Attendance These settings can also be set for all Courses in the Advanced Options > Settings > (Class) Attendance section.

Allow sign-in early by X mins. - This allows you to specify how early before the “Start Time” of the Course they can sign-in to be counted as “Present.”

Allow sign-out late by Y mins. - This allows you to specify how early after the “Start Time” of the

Course they can sign-in to be counted as “Present.”

Center Attendance These settings can also be set for all Courses in the Advanced Options > Settings > (Class) Attendance section. This configured only if you are using the Course as a Workshop being tracked in a Center or Location or for an Event.

Required presence % - Set this to state the percentage of the time that the User has to be in the Course to be counted as “Present.”

Require users to sign-out. - Set this to state whether or not they need to sign-out of this Workshop session.

Class Attendance Enabled - This option enables the ability to track the class in a classroom environment and gives your instructor the ability to call roll in the AccuCampus App and online.

Automatically check sessions after saving - This option allows you to create any missing Class Sessions and this option will only appear on the screen if Class Attendance Enabled is checked.

• SAVE Please click this button to save all changes.
• CANCEL Please click this button to go back without saving.

• Create College Department - This allows you to create a new College Department.
• Courses - This simply takes you back to the list of Courses.

• Delete - This option allows you to delete this College Department. A confirmation message will prompt you to confirm the deletion so that these are less likely to be deleted by accident.

• Name - This is the display name of the College Department you are trying to create.
• Details - This are can provide additional information to the Users who view/edit this College Department.

• SAVE Please click this button to save all changes.
• CANCEL Please click this button to go back without saving.

Search for the Course by:

• Instructor - This option will display the schedule for a particular Instructor in AccuCampus.
• Student - This option will display the schedule for a particular Student in AccuCampus.
• Location - This option will display the schedule for a particular Location in AccuCampus.

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